Team Administrator

University Hospitals of Derby and Burton NHS Foundation Trust

Sep 10

Applications are closed

Job
Full-time
Junior, Mid & Senior Level
People, HR & Administration
Healthcare
Derby

Requirements

- Assists the Chief Pharmacist and Management Team in the day to day running of the department to ensure efficient and effective personal assistance, secretarial and administrative support and communication and collaboration with other departments and external agencies
- Responsible for the accurate input of all adjustments to the Health Roster
- Ensure that the Health Roster is an accurate record of all changes to work patterns
- Acts as a primary point of contact for the Department, dealing with and escalating queries
- Assists the Senior Pharmacy Management Team and colleagues in administrative duties to support the day to day running of the department whilst ensuring efficient and effective organisation and communication
- Uses judgement and planning to prioritise work schedules in accordance with changing and often conflicting priorities, liaising and negotiating with all relevant parties
- Provide a comprehensive administrative and secretarial service including the organisation of meetings, compiling and circulating agendas, minute taking and distribution of minutes within agreed time scales
- Update of action trackers, following up and documenting progress effectively
- Responsible for diary management, arranging appointments and meetings as directed to ensure the most efficient use of meeting, office and travel time
- Responsible for the accurate input into the Health Roster system for overtime and on call payments, TOIL, shift patterns and all absence, ensuring input is in line with Trust Guidance
- Ensure the Health Roster is accurate for all staff members, meeting weekly and monthly deadlines prior to finalisation and submission to payroll

Responsibilities

- Act as a primary point of contact for the Pharmacy Team dealing with or escalating queries as necessary.
- Assist the Chief Pharmacist and Management Team in the day to day running of the department to ensure efficient and effective personal assistance, secretarial and administrative support and communication and collaboration with other departments and external agencies.
- Be responsible for the accurate input of all adjustments to the Health Roster and ensure that the Health Roster is an accurate record of all changes to work patterns.
- Assist the Senior Pharmacy Management Team and colleagues in administrative duties to support the day to day running of the department whilst ensuring efficient and effective organisation and communication.
- Use judgement and planning to prioritise work schedules in accordance with changing and often conflicting priorities, liaising and negotiating with all relevant parties.
- Provide a comprehensive administrative and secretarial service including the organisation of meetings, compiling and circulating agendas, minute taking and distribution of minutes within agreed time scales.
- Update action trackers, following up and documenting progress effectively.
- Be responsible for diary management, arranging appointments and meetings as directed to ensure the most efficient use of meeting, office and travel time.
- Be responsible for the accurate input into the Health Roster system for overtime and on call payments, TOIL, shift patterns and all absence, ensuring input is in line with Trust Guidance.
- Ensure the Health Roster is accurate for all staff members, meeting weekly and monthly deadlines prior to finalisation and submission to payroll.

FAQs

What is the closing date for applications?

The closing date for applications is 22 September 2024.

When will the interviews take place?

The interviews are scheduled for 4 October 2024.

What are the key responsibilities of the Team Administrator?

The key responsibilities include acting as the primary point of contact for the Pharmacy Team, providing administrative support, managing the Health Roster system, organizing meetings, and ensuring effective communication within the department.

Is prior experience in a healthcare setting required for this position?

While prior experience in a healthcare setting is preferred, it may not be strictly required. However, familiarity with administrative roles and strong organizational skills are essential.

What kind of development opportunities are offered?

We offer development opportunities that include professional and leadership development, along with ongoing support from recruitment to when you join our team and beyond.

Are there any staff benefits associated with this position?

Yes, staff benefits include an employee assistance program, discounted gym membership, onsite fitness classes, and car schemes.

Who should I contact for further details or informal visits regarding the position?

For further details or informal visits, you can contact Ann Barnes, PA to the Chief Pharmacist, at annmichelle.barnes@nhs.net or by phone at 01332 789017.

What values underpin the work culture at this organization?

The fundamental values that underpin our work culture are Compassion, Openness, and Excellence.

University Hospitals of Derby and Burton NHS Foundation Trust

#TeamUHDB

Science & Healthcare

Industry

10,001+

Employees

2018

Founded Year

Mission & Purpose

University Hospitals of Derby and Burton NHS Foundation Trust was formed on 1 April 2018 to bring together our five hospitals – in Derby, Burton, Lichfield and Tamworth – to provide the highest quality care to patients across southern Derbyshire and south east Staffordshire. Our aim is to deliver outstanding care for local people as we bring together the expertise of our 12,000 staff across our five hospital sites.