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Team Assistant

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PepsiCo

1mo ago

  • Job
    Full-time
    Mid & Senior Level
  • Customer Relations
    People, HR & Administration
  • Kingston upon Hull

AI generated summary

  • You must have strong people skills, problem-solving abilities, experience in FMCG, multitasking skills, business acumen, and a passion for Lipton and RTD growth, with a focus on stakeholder management.
  • You will manage calendars, coordinate events, handle travel and expense reports, support onboarding, maintain vendor payments, assist with IT setup, and ensure smooth office operations.

Requirements

  • Excellent people skills with the ability to build strong relationships and manage multiple stakeholders at all levels and across multiple functions and organizations.
  • Strong problem-solving and organizational skills.
  • Solid previous experience in a similar role in a matrix organisation, ideally within FMCG.
  • Strong multitasking skills with the ability to manage competing requests at the same time.
  • Professional networking/external focus especially dealing with 3rd party suppliers.
  • Strong business acumen.
  • Ability to bridge Unilever and Pepsi systems and culture, and work seamlessly in a complex ecosystem.
  • Has a passion for the Lipton brand and growth of RTD business.

Responsibilities

  • Manage the assigned directors’ calendars, with full editorial access.
  • Responsible for managing Leadership Team invites on behalf of assigned leadership team.
  • Provide support to leadership and team events, assisting with organizing meetings, events and workshops.
  • Coordinate calls with each respective assigned functional/regional team across our markets, and manage invites for project activation alignment calls as needed.
  • Manage travel, accommodation, visas, and expense reconciliation for directors in both Unilever and PepsiCo systems.
  • Manage on-boarding of new employees within assigned business area whenever required.
  • Manage POs and vendor payments in MyBuy and SAP ensuring timely processing, resolving supplier queries, and coordinating with finance teams.
  • Working closely with Finance and other key stakeholders, ensure approvers on the system are maintained up-to-date to ensure smooth approval flow on the system.
  • Assist with cyclical processes (i.e. end of year) to ensure data accuracy and timely submission of accounts.
  • Assist with onboarding and training of other EAs/TAs where needed, including systems and processes setup and training, JV/parent company onboarding and H&S training, organising security passes, tour of the building, guidance and professional contacts sharing.
  • Assist with team members IT access/setup and ad-hoc office IT support.
  • Assist with office coordination and ordering of supplies as needed.
  • Carry out other reasonable management requests as needed.

FAQs

What is the main purpose of the Team Assistant role at Pepsi Lipton?

The main purpose of the Team Assistant role is to support the directors on a day-to-day basis, ensuring smooth management of multiple calendars, corporate meetings, and events while collaborating with global teams across Pepsi Lipton, PepsiCo, and Unilever.

What qualifications are required for the Team Assistant position?

Candidates should possess excellent people skills, strong problem-solving and organizational abilities, solid previous experience in a similar role within a matrix organization (ideally FMCG), and strong multitasking skills.

Will I be required to manage travel arrangements for directors?

Yes, the Team Assistant will be responsible for managing travel, accommodation, visas, and expense reconciliation for directors in both Unilever and PepsiCo systems.

How does the role interact with other teams and stakeholders?

The Team Assistant will interact with Pepsi Lipton Regional and Functional Directors, Global and Europe Leadership Teams, other Team Assistants across the organization, and support teams in Unilever and PepsiCo, as well as key external partners like suppliers and customers.

Is there a focus on onboarding within this role?

Yes, the Team Assistant will assist with the onboarding of new employees within the assigned business area and may also help train other EAs/TAs as needed.

What are the key responsibilities of the Team Assistant?

Key responsibilities include managing directors' calendars, organizing meetings and events, coordinating calls with functional/regional teams, handling travel arrangements, managing POs and vendor payments, and assisting with office coordination and supplies.

Is strong business acumen important for this position?

Yes, having strong business acumen is essential for effectively navigating the complexities of the organization and ensuring smooth operations between Unilever and PepsiCo.

How does this role contribute to Pepsi Lipton's growth agenda?

The Team Assistant contributes by providing vital administrative support that allows directors to focus on strategic initiatives and objectives aligned with the company’s ambitious growth agenda in the RTD tea market.

What kind of work environment can I expect in this role?

You can expect a dynamic and fast-paced work environment involving collaboration across diverse teams, handling competing requests, and adapting to the complexities of a global business.

Is experience within a matrix organization necessary for this role?

Yes, experience within a matrix organization is ideal as it prepares candidates to navigate the complexities of the business structure and work effectively across different functions and teams.

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PepsiCo

What makes you unique, makes us better.

Retail & Consumer Goods
Industry
10,001+
Employees
1965
Founded Year

Mission & Purpose

PepsiCo is a playground for curious people. We invite thinkers, doers, and changemakers to champion innovation, take calculated risks, and challenge the status quo. From executives to team members on the front lines, we’re excited about the future. We take chances. Together, we dare to make the world a better place. Our associates are the magic ingredient. Each of them plays an integral role in helping create deep connections between people and our products. Think about your last group celebration: Chances are, one of our iconic brands was by your side. At PepsiCo, you’re invited to be a part of a global team of innovators who make, move, and sell these products—which are enjoyed by more than 1 billion people a day. A career at PepsiCo means working in a culture where everyone’s welcome. Here, you can dare to be yourself. No matter who you are or where you’re from, you can influence the people around you and the world at large. By showing up, you’ll have the opportunity to learn, develop and grow your skills for the future. Our supportive teams can fuel your professional goals to make a global impact on people and the planet.

Benefits

  • Well-being

    We offer programs for you and your family to help you reach your personal physical, emotional and financial well-being goals.

  • Retirement Benefits

    Our savings and retirement benefits are designed to help you reach your future retirement goals.

  • Health and Insurance Benefits

    We’re committed to helping you and your family live a healthy lifestyle. Our medical options provide access to quality, affordable health care.