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Team Assistant Communications (f/m/div)

  • Job
    Full-time
    Junior & Mid Level
  • Customer Relations
    People, HR & Administration
  • Porto

AI generated summary

  • You should have relevant office qualifications, 1-3 years of experience, strong MS Office skills, good communication, organizational abilities, and be fluent in English; German is a plus.
  • You will coordinate meetings, provide event support, manage travel, create documents, handle requests, and perform administrative tasks for the communications team in Munich.

Requirements

  • Training as an office communications administrator, industrial assistant or a similar qualification
  • 1 to 3 years of specialized professional experience as a team or management assistant or comparable practical experience
  • Strong knowledge of common MS Office tools and new software tools; knowledge of SAP or SharePoint is a plus
  • Quick comprehension and organizational skills
  • Excellent communication skills for dealing with internal and external customers as well as in confident interaction between all hierarchical levels, with necessary discretion
  • An independent, structured and process-oriented working style
  • Fluent in English, German is a plus.
  • Please send us your CV in English.

Responsibilities

  • Coordinate workshop and meeting schedules, rooms, service providers and participants for the Global Communication Services team and CP teams at headquarters in Munich
  • Provide on-site organizational support for events (e.g. reception and support for guests, organizational support for catering, reception and service provider management)
  • Handle requests from internal and external contacts, e.g. external partners or other in-house departments
  • Create and revise presentations, documents and minutes in English
  • Organize travel planning and accounting for team members' business trips
  • Support the team's intranet presence
  • Perform commercial and administrative tasks, such as ordering external and agency services, handling computers and telephones, tool access and administrative onboarding of new team members
  • Oversee cross-functional issues, such as managing network drive permissions and structures, etc.

FAQs

What is the primary role of the Team Assistant in Communications?

The primary role of the Team Assistant in Communications is to support the Global Communications Services team by coordinating activities, managing schedules, providing organizational support for events, handling requests, and performing various administrative tasks.

What are the main responsibilities of the Team Assistant?

The main responsibilities include coordinating workshop and meeting schedules, providing on-site support for events, handling requests from contacts, creating and revising documents, organizing travel, supporting the intranet presence, and performing administrative tasks.

What qualifications are required for this position?

Candidates should have training as an office communications administrator, industrial assistant, or a similar qualification, along with 1 to 3 years of experience as a team or management assistant.

Is it necessary to speak German for this job?

While fluency in English is required, knowledge of German is considered a plus.

Do I need experience with SAP or SharePoint?

While experience with SAP or SharePoint is a plus, it is not explicitly required for the role.

What skills are emphasized for this position?

Strong organizational skills, excellent communication skills, independence, and a structured, process-oriented working style are emphasized.

What type of environment does Infineon offer?

Infineon offers a dynamic, diverse, and inclusive work environment characterized by collaboration and operational excellence, with a team from more than 25 nationalities.

Are there opportunities for professional growth at Infineon?

Yes, Infineon encourages innovation and personal development, providing opportunities for employees to reach ambitious goals within the company.

How should I submit my application?

You should send your CV in English as part of your application process.

Who can I contact for more information about this role?

For more information, you can contact Regan Lottering through LinkedIn.

Manufacturing & Electronics
Industry
10,001+
Employees
1999
Founded Year

Mission & Purpose

Semiconductors are crucial to solve the energy challenges of our time and shape the digital transformation. This is why Infineon is committed to actively driving decarbonization and digitalization. As a global semiconductor leader in power systems and IoT, we enable game-changing solutions for green and efficient energy, clean and safe mobility, as well as smart and secure IoT. We make life easier, safer, and greener. Together with our customers and partners. For a better tomorrow. With a unique team, employees from more than 90 countries make Infineon a successful international company – with their skills, their enthusiasm and the courage to challenge the status quo and open up new horizons. Since the semiconductor was invented, we have helped shape the future – every single day.