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Team Executive Assistant

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Jimmy Choo

16d ago

  • Job
    Full-time
    Senior Level
  • Customer Relations
    People, HR & Administration
  • London
  • Quick Apply

AI generated summary

  • You should be a proactive, detail-oriented graduate with luxury brand experience, strong Excel and PowerPoint skills, excellent communication, and organisational abilities, ready to work in a fast-paced environment.
  • You will support executives with scheduling, travel arrangements, expenses, project management, document updates, and team coordination while maintaining relationships across departments.

Requirements

  • Graduate calibre is preferred
  • Able to work confidently in PowerPoint, Excel, Microsoft Word and Microsoft Office
  • Demonstrable experience in working under pressure and meeting deadlines
  • Demonstrable experience in applying initiative and being proactive
  • Excellent organisational skills with the ability to multi-task and prioritise
  • Experience in working for a luxury brand in a similar capacity
  • Previous experience of working as a one-to-one or two-to-one PA or EA to Board-level executives
  • Excellent attention to detail
  • Strong communication and interpersonal skills
  • Confident team player
  • Proactive team player who takes initiative and can handle a fast-paced environment
  • Excellent organisation skills
  • Positive attitude and enthusiasm for fashion and luxury
  • Excellent communication skills. Able to communicate confidently with all levels of management.
  • Can work autonomously
  • Committed with a passion for the role and the organisation

Responsibilities

  • Executive Assistant Support for CCO, SVP HR and CFO
  • Organise and schedule meetings and support senior management with diary management as and when required
  • Organise travelling arrangements, accommodation and scheduling for the department
  • Complete expenses reconciliation where required
  • Provide ad-hoc support and general assistance to departmental teams
  • Team Assistant Support for Digital/Marketing/Client team under CCO
  • Responsible for updating key department documents such as calendars and assets to internal stakeholders with clear usage guidelines
  • Collect and compile information (data, images, regional / department feedback) to compile reports and presentations
  • Manage and deliver specific projects within the team, working with colleagues across the globe to ensure excellent collaboration and timely completion
  • Build and maintain strong relationships across the departments, attending weekly meetings to stay up-to-date about all current projects, trade, issues etc
  • Support the distribution of gifts and related packaging
  • Sample sale management support
  • Support marketing team to manage the product inventory and shipments for all E-Commerce and regional ad-hoc commercial shoots
  • Support on various brand presentations, i.e. Brand Strategy, Seasonal Overviews, Collaboration Pitches, etc
  • Carry out competitor benchmark reports

FAQs

What is the primary role of the Team Executive Assistant?

The primary role of the Team Executive Assistant is to support the Chief Client Officer and key members of the leadership team, assisting with administrative tasks, project management, and facilitating communication across departments.

Who does the Team Executive Assistant report to?

The Team Executive Assistant reports to the Chief Client Officer (CCO) and has a dotted line reporting relationship to the SVP Human Resources and CFO.

Where is the job located?

The job is located at the London Head Office.

What kind of support does the Team Executive Assistant provide to the leadership team?

The Team Executive Assistant provides executive support through diary management, scheduling meetings, arranging travel, processing expenses, and offering general assistance to departmental teams.

What are the key responsibilities associated with the Digital/Marketing/Client teams?

Key responsibilities include updating department documents, compiling reports and presentations, managing projects, building relationships across departments, and supporting marketing inventory management.

What skills are preferred for applicants to this position?

Preferred skills include proficiency in Microsoft Office, excellent organizational capabilities, ability to work under pressure, strong attention to detail, and previous experience in a similar role for a luxury brand.

Is a graduate degree preferred for this role?

Yes, graduate caliber is preferred for this role.

What characteristics are important for success in this position?

Important characteristics include being a proactive team player, having excellent organizational skills, a positive attitude towards fashion and luxury, confident communication with management, and the ability to work autonomously.

Does the company value diversity and inclusion?

Yes, Capri is committed to creating a diverse and inclusive workplace and is an equal opportunity employer.

Is prior experience working for luxury brands important for this role?

Yes, experience working for a luxury brand in a similar capacity is preferred.

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Jimmy Choo

Retail & Consumer Goods
Industry
1001-5000
Employees
1996
Founded Year

Mission & Purpose

Jimmy Choo is a British fashion house, encompassing a complete luxury accessories brand. Founded in London in 1996, Jimmy Choo has evolved from iconic shoes into handbags, small leather goods, scarves, sunglasses, eyewear, belts, fragrance and men’s shoes. CEO Hannah Colman and Creative Director Sandra Choi share a vision to nurture one of the world’s most treasured luxury brands. Glamorous, timeless, playful, distinct – Jimmy Choo products represent fine Italian craftsmanship and are unsurpassed for their quality and detail. Jimmy Choo is part of the Capri Holdings Limited fashion luxury group. The world-renowned brand has a global store network encompassing more than 150 stores and is present in the most prestigious department and specialty stores worldwide.