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Team Secretary

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Dorset HealthCare University NHS Foundation Trust

Today

  • Job
    Full-time
    Junior & Mid Level

AI generated summary

  • You need excellent IT, communication skills, experience in a similar role, and the ability to manage a fast-paced office and changing priorities.
  • You will provide administrative support, manage your workload, handle changing priorities, answer calls, take minutes, order supplies, and utilize various software applications.

Requirements

  • - Employment in this post requires an Enhanced Disclosure and Barring Service (DBS) check, which the Trust will cover the cost of.
  • - Applicants who subscribe to the DBS update service are able to present a valid DBS certificate instead of requiring a new check.
  • - The successful applicant will need to have a good standard of education, excellent IT skills and amazing communication skills.
  • - You will need to have worked in a similar role in the past and be able to work in a fast paced office environment.
  • - The role involves the use of SystmOne, EPR and all aspects of Microsoft Office.
  • - Ideally, the successful applicant will have experience in dealing with the general public, answering the telephone, minute taking, ordering via eprocurement and a good knowledge of SystmOne, although training will be provided.
  • - You will need to be able to organise your own workload and be able to deal with changing priorities such as covering Reception and working for other teams within Poole locality (all based at Alderney Hospital).

Responsibilities

  • - Provide high quality administrative support to the whole team
  • - Organise your own workload
  • - Deal with changing priorities such as covering Reception and working for other teams within Poole locality
  • - Answer the telephone
  • - Take minutes
  • - Order via eprocurement
  • - Utilize SystmOne, EPR and all aspects of Microsoft Office

FAQs

What is the main role of the Team Secretary in the Community Therapy Team?

The main role of the Team Secretary is to provide high-quality administrative support to the Community Therapy Team, which includes working alongside other Administrators and supporting Physiotherapists, Occupational Therapists, and Rehabilitation Assistants.

Is the position full-time or part-time?

The position is ideally full-time, but applications for part-time hours are also welcomed.

What qualifications or skills are required for this role?

Applicants should have a good standard of education, excellent IT skills, amazing communication skills, and prior experience in a similar role.

What software or systems will I need to use in this role?

The role involves the use of SystmOne, EPR, and all aspects of Microsoft Office.

Will I receive training if I am not familiar with SystmOne?

Yes, training will be provided for SystmOne, even if you do not have prior experience with it.

Is there a requirement for a DBS check?

Yes, employment in this post requires an Enhanced Disclosure and Barring Service (DBS) check, which will be covered by the Trust.

What are the working conditions like in this role?

The role involves working in a fast-paced office environment, which may require covering Reception and assisting other teams within Poole locality.

Who can I contact for further information about the position?

For further details or informal visits, you can contact Sue Childs, Senior Administrator, at sue.childs2@nhs.net or call 07584 277273.

What kind of support will I have in this role?

You will be part of a strong team with supportive colleagues including three other Administrators, and you will have opportunities for professional development and making a difference in your community.

What is the work culture at Dorset HealthCare?

Dorset HealthCare promotes an inclusive workplace with equal opportunities, celebrates diversity, encourages authenticity, and values the contributions of all employees.

Dorset HealthCare University NHS Foundation Trust

Better Every Day

Science & Healthcare
Industry
5001-10,000
Employees
2011
Founded Year

Mission & Purpose

Dorset Healthcare University NHS Foundation Trust provides a wide range of health services across Dorset, including community health, mental health, and acute care. Their mission is to deliver high-quality, compassionate care that improves the health and well-being of the local population. They focuses on ensuring accessible, effective, and integrated services that address both immediate and long-term health needs.