Temporary Administrative Associate - Department of Computer Science- (UTEMPS)

University of Texas at Austin

Sep 19

Applications are closed

Job
Full-time
Junior, Mid & Senior Level
People, HR & Administration
Austin

Requirements

Required Qualifications
Bachelor's degree, one year of experience at the Administrative Assistant level, or high school graduation or GED, and five years of clerical experience. Excellent communication skills. Detail-oriented.
Preferred Qualifications
Experience at UT or other institutions. Administrative skills for a complex unit requiring the use of initiative and judgment. Collects and compiles information accurately. Determine work priorities. Coordinates the exchange of information with other departments and key stakeholders.
Required Materials
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor.
Employment Eligibility
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
Retirement Plan Eligibility
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
Background Checks
A criminal history background check will be required for finalist(s) under consideration for this position.
Equal Opportunity Employer
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
Pay Transparency
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
Employment Eligibility Verification
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
E-Verify
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197.
Compliance
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified as a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Responsibilities

Responsible for monitoring, directing, and responding to all IFML and MLL email inquiries, signature requests and executing contractual agreements related to MLL and IFML arrangements; transcribing emailed content onto formal letterhead and sharing with pertinent individuals for review, gathering their comments/edits and updating to a final formal document.
Managing and scheduling all requests to meet with MLL or IFML leadership, Managing the MLL Lounge on the 4th floor in GDC and for IFML or MLL meetings; ensuring that IFML swag is stocked and available in the MLL lounge as gift to external partners when they visit for the in-person meeting; other administrative duties as assigned.

FAQs

What is the hiring department for this position?

The hiring department for this position is the UTemp Pool.

What are the weekly scheduled hours for this job?

The weekly scheduled hours for this job are 25 hours.

What is the earliest start date for this position?

The earliest start date for this position is immediately.

Until when is this position expected to continue?

This position is expected to continue until December 31, 2024.

What are the primary responsibilities of the Temporary Administrative Associate?

The primary responsibilities include monitoring and responding to email inquiries, managing meeting requests, overseeing the MLL Lounge, and performing other administrative duties as assigned.

What are the required qualifications for this position?

The required qualifications include a Bachelor's degree or one year of experience at the Administrative Assistant level, or a high school graduation or GED and five years of clerical experience, along with excellent communication skills and being detail-oriented.

What is the hourly rate for this position?

The hourly rate for this position starts at $21.00, depending on qualifications.

What are the working conditions for this job?

The working conditions include business casual attire and a standard office environment with tasks involving manual dexterity and repetitive use of a keyboard.

What materials are required for the application?

The required materials for the application include a resume/CV and three work references with contact information, at least one of which should be from a supervisor.

Is this a remote or in-office position?

This assignment is an in-office position.

Are background checks required for this position?

Yes, a criminal history background check will be required for finalists under consideration for this position.

Does this position offer retirement plan eligibility?

Yes, the retirement plan for this position is the Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and lasting at least 135 days.

Is this position open to all applicants?

Yes, this position is open to all applicants.

University of Texas at Austin

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The University of Texas at Austin is one of the largest public universities in the United States. Founded in 1883, the University has grown from a single building, eight teachers, two departments and 221 students to a 350-acre main campus with 21,000 faculty and staff, 16 colleges and schools and more than 50,000 students.