Logo of Huzzle

Find 29,000+ jobs, internships & events from 6,000+ top companies on Huzzle using AI

Visual Merchandising Administrator , London

  • Job
    Full-time
    Senior Level
  • London

AI generated summary

  • You should have 5 years in retail admin, strong project management skills, proficiency in MS Office, and a creative eye. Excellent communication, problem-solving, and team collaboration abilities are essential.
  • You will support financial operations, manage installations and vendor communications, oversee budgets, coordinate logistics, and maintain documentation for the Brand Image team.

Requirements

  • 5 strategic cycle administration in fast-paced retail/creative environment
  • Strong project and budget management capabilities
  • Excellent organizational and prioritization skills
  • Proficiency in Microsoft Office suite. Knowledge of Photoshop/InDesign (advantageous)
  • Written and verbal communication abilities
  • Capacity to analyse current practices and recommend more efficient ways of working
  • Proactive, can-do, solution-oriented mindset
  • Strong analytical and problem-solving abilities
  • Creative eye and attention to detail
  • Excellent interpersonal skills
  • Ability to work independently and as part of a team
  • Passion and affinity for the Ralph Lauren brand
  • Fluent in English
  • Additional EU languages beneficial

Responsibilities

  • Provide operational & financial support for the Brand Image team London, across a spectrum of administrative functions & workstreams. Support & deliver departmental business goals aligned with Brand Image roadmap.
  • Participate in seasonal planning meetings with BI UK Lead and team to understand needs/requirements specific to the projects to facilitate them
  • Manage calendar of window and interior installations based on product deliveries and business priorities
  • Coordinate logistics, resources, and external vendors for window and interior installations
  • Support vendor, sample & prop sourcing as well as manage vendor communications
  • Manage seasonal budgets for regional interiors, windows, and team’s T&E
  • Maintain financial trackers up to date and ensure timely PO processing/invoicing
  • Participate in monthly meetings with BI Operations/Finance EMEA to update them on needs and expenditure. Flag any potential overspends and action plans. Support in the monthly/quarterly/annual creative forecasts
  • Handle P-Card management for Brand Image team
  • Touch base with regional Lead/team weekly to review planning and progress, update calendars and trackers accordingly
  • Provide responsive communication and support to team needs
  • Serve as key contact for AIRSEA PACKING and Supply Chain team, arranging all transport needs and keeping them within budget
  • Act as YOOBIC and ARIBA superuser. Manage vendor setup and invoice processing
  • Organize the administration of department meetings, preparing documents, inspirational boards and sharing notes/key action points with team
  • Ensure weekly uploading of store recaps. Help collate images for business presentations when needed
  • Manage a running “wish list” of store needs for the region

FAQs

What is the primary role of the Visual Merchandising Administrator?

The primary role of the Visual Merchandising Administrator is to provide operational and financial support for the Brand Image team in London, assisting with various administrative functions and workstreams to achieve departmental business goals.

What are the key responsibilities related to seasonal planning?

Key responsibilities include participating in seasonal planning meetings, managing the calendar of window and interior installations, coordinating logistics and resources for installations, and supporting vendor and prop sourcing.

How does this position contribute to financial management?

This position involves managing seasonal budgets, maintaining financial trackers, participating in monthly meetings with the Finance team, flagging potential overspends, and handling P-Card management for the Brand Image team.

What administrative operations are included in this role?

Administrative operations include regular communication with the regional Lead/team, serving as the key contact for transport needs, managing vendor setup and invoice processing, organizing department meetings, and overseeing the weekly uploading of store recaps.

What qualifications are needed for this position?

Candidates should have 5 strategic cycle administration experience in a fast-paced retail or creative environment, strong project and budget management capabilities, excellent organizational skills, proficiency in Microsoft Office, and potentially knowledge of Photoshop/InDesign.

What personal qualities would make a candidate successful in this role?

Successful candidates should possess a proactive and solution-oriented mindset, strong analytical abilities, creative eye and attention to detail, excellent interpersonal skills, and a passion for the Ralph Lauren brand.

Are there language requirements for this position?

Yes, fluency in English is required, and knowledge of additional EU languages is beneficial.

Is prior experience in visual merchandising necessary for this role?

While specific experience in visual merchandising is not explicitly stated, familiarity with fast-paced retail or creative environments is important for effective performance in the role.

What tools and software will be used in this position?

The position requires proficiency in Microsoft Office, and knowledge of Photoshop and InDesign is considered advantageous. Familiarity with YOOBIC and ARIBA for vendor management is also beneficial.

“Be anything you want to be. And be many things.” – Ralph Lauren

Fashion & Arts
Industry
10,001+
Employees
1967
Founded Year

Mission & Purpose

Ralph Lauren is a globally renowned fashion brand that epitomises timeless elegance and iconic style. With a rich heritage spanning several decades, Ralph Lauren has become synonymous with luxury and sophistication. The brand offers a wide range of products, including clothing, accessories, fragrances, and home furnishings, all reflecting impeccable craftsmanship and attention to detail. Known for its classic designs and impeccable quality, Ralph Lauren has established itself as a symbol of refined taste and effortless sophistication. With a commitment to delivering exceptional products and exceptional customer experiences, Ralph Lauren continues to inspire and captivate fashion enthusiasts around the world.