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Workday Analyst, HR Compliance & HCM

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Universal Music Group

Feb 6

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
  • Santa Monica
  • Quick Apply

AI generated summary

  • You need 5 years in HR audit/compliance, Workday HCM expertise, strong organization, critical thinking, communication skills, and proficiency in Excel.
  • You will manage audits, create custom Workday reports, handle escalations, ensure compliance, update policies, educate teams, and track project statuses while improving HR processes.

Requirements

  • 5 years of experience working in Human Resources in an audit and compliance capacity.
  • 5 years of working knowledge of Workday core HCM including business processes, reporting, security, field maintenance, etc.
  • Self-motivated, including strong organizational and time management skills, with the ability to meet deadlines and manage changing requirements.
  • Acts with sense of urgency and drives issues through completion with a positive attitude.
  • Excellent oral and written communication skills.
  • Results oriented with a strong sense of accountability and urgency.
  • Critical thinking skills and an innovative, problem-solving mind-set.
  • Demonstrates courteous, friendly, and efficient service to team members and internal clients.
  • Excellent interpersonal and collaboration skills.
  • Ability to effectively communicate with all levels of management.
  • Proficient in Microsoft Office suite, primarily Excel.

Responsibilities

  • Act as primary point of contact for external and internal auditors. Provide requested documents for key controls to auditors. Ensure auditor requests are within scope and completed in an accurate and timely manner.
  • Create and maintain Workday custom reports to streamline processes and support employee life cycle events and audit activities.
  • Grow as a subject matter expert for back-end data and organization management processes within Workday. Utilize resources such as Workday Community or 3rd party contacts to find solutions to problems when needed.
  • Manage technical escalations from the HR Operations team; partner with specialist groups, vendors, and other parties to resolve issues.
  • Perform tasks in support of Contingent Worker profile management in Workday.
  • Draft and maintain documentation of policies related to compliance processes and procedures to ensure compliance with ITGC/ITAC requirements. Lead annual reviews of documented policies and controls with control owners.
  • Update policies and controls according to current process while ensuring compliance under ITGC/ITAC.
  • Advise and inform requestors about prioritization of requests through clear communication.
  • Possess a strong work ethic; self-motivated with a desire to take initiative to create efficiencies and look for ways to improve audit processes and HR systems (e.g., Workday).
  • Ensure HR systems (e.g., Workday, integrations, Jira) and approval processes are sufficient according to internal policies and ITGC/ITAC requirements.
  • Advocate for controls owners while protecting the company and measuring auditor requests to internal expectations and appropriateness.
  • Track projects, tasks, and auditor RFIs and provide high level status updates to manager.
  • Provide awareness of upcoming potential changes from internal and external auditors.
  • Identify and report any compliance issues or violations and work with the appropriate teams to resolve them.
  • Proactively educate team members and leaders to develop understanding of required ITGC/ITAC compliance in an increasing control environment. Answer questions and respond to concerns from control owners with high quality customer service.
  • Lead annual reviews of vendor SOC reports and collect evidence of review with appropriate actions taken to ensure potential risks are mitigated.
  • Submit evidence of review and any mitigation plans to internal auditors.

FAQs

What is the main responsibility of the Workday Analyst, HR Compliance & HCM at UMG?

The main responsibility is to manage HR compliance and audit activities, as well as provide support for Workday core HCM systems, including creating custom reports and acting as the primary point of contact for audit activities.

How much prior experience is required for this position?

The position requires 5 years of experience working in Human Resources specifically in an audit and compliance capacity.

What is the expected salary range for this role?

The salary range for this role is between $90,050 and $110,170.

What kind of benefits does UMG offer to its employees?

UMG offers a comprehensive range of benefits, including medical, dental, and vision coverage, wellbeing reimbursements, fertility support, student loan repayment assistance, and a 401(k) match, among others.

Is there any flexibility in paid time off for employees?

Yes, UMG provides flexible Paid Time Off (PTO) for exempt employees, as well as 3 weeks of PTO for non-exempt employees, along with additional paid time off for winter break and company holidays.

Are there opportunities for professional development and education reimbursement?

Yes, UMG offers tuition reimbursement and student loan repayment assistance as part of their employee benefits.

What tools and systems will the Workday Analyst be expected to work with?

The Workday Analyst will primarily work with Workday core HCM, as well as other systems such as Jira and various HR systems and integrations.

Does UMG have a commitment to diversity and inclusion?

Yes, UMG is committed to artistry, innovation, and entrepreneurship and values diversity within its workplace, as reflected in its People, Inclusion & Culture initiatives.

How will the Workday Analyst interact with auditors?

The Workday Analyst will act as the primary point of contact for both internal and external auditors, providing requested documents for key controls and ensuring that auditor requests are accurately and timely completed.

Will the analyst be responsible for drafting and maintaining policies?

Yes, the Workday Analyst will draft and maintain documentation of policies related to compliance processes and procedures, ensuring alignment with ITGC/ITAC requirements.

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Universal Music Group

We are Universal Music Group, the world’s leading music company.

Entertainment & Media
Industry
5001-10,000
Employees
1934
Founded Year

Mission & Purpose

Universal Music Group (UMG) is the world leader in music-based entertainment, with a broad array of businesses engaged in recorded music, music publishing, merchandising and audiovisual content in more than 60 countries. Featuring the most comprehensive catalog of recordings and songs across every musical genre, UMG identifies and develops artists and produces and distributes the most critically acclaimed and commercially successful music in the world. Committed to artistry, innovation and entrepreneurship, UMG fosters the development of services, platforms and business models in order to broaden artistic and commercial opportunities for our artists and create new experiences for fans. Universal Music Group's labels include A&M Records, Astralwerks, Blue Note Records, Capitol Christian Music Group, Capitol Records, Capitol Records Nashville, Caroline, Decca, Def Jam Recordings, Deutsche Grammophon, Disa, Emarcy, EMI Records Nashville, Fonovisa, Geffen Records, Harvest, Interscope Records, Island Records, Machete Music, MCA Nashville, Mercury Nashville, Mercury Records, Motown Records, Polydor Records, Republic Records, Universal Music Latino, Verve Label Group, Virgin Records, Virgin EMI Records, as well as a multitude of record labels owned or distributed by its record company subsidiaries around the world. UMG's catalog is marketed through two distinct divisions, Universal Music Enterprises (in the U.S.) and Universal Strategic Marketing (outside the U.S.). UMG also includes Universal Music Publishing Group, one of the industry's premier music publishing operations worldwide and Bravado, the leading provider of consumer, lifestyle and branding services to recording artists and entertainment brands around the world. Universal Music Group is a Vivendi company.

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