Large

FINRA is dedicated to investor protection and market integrity. Our team of highly trained professionals are passionate about protecting investors and ensuring financial markets remain fair by writing and enforcing the critical rules and regulations that govern more than 3,700 firms and 630,000 brokers across the country. Our ultimate goal is to foster robust, but fair and orderly, markets in which America’s 90 million investors can feel confident.

With more than 3,500 employees nationwide, FINRA is committed to a diverse, high-performance workplace. We recognize that it’s the hard work, passion and dedication of our team that makes FINRA the strong, successful organization it is. That’s why we offer a competitive compensation, benefits and services package. 

And at FINRA, we offer more than just a job; we provide employees with the learning and educational tools needed to enhance their knowledge, talents and abilities—whether it’s an online course to enhance productivity or a seminar to maximize leadership skills. 

At FINRA, we believe your work can be your passion.

Finance

FINRA

You need 10+ years admin experience, Microsoft Office expertise, advanced Zoom skills, travel/expense tool proficiency, and experience supporting executive management. Exceptional communication skills are a must.

You will provide high-level administrative support to EFS leadership, manage team processes, coordinate meetings and events, oversee budgets, assist with financial invoicing and contracts, and ensure compliance with policies and records management.

Bachelors

Banking & Finance

Rockville

The Senior Office Manager is responsible for overseeing the overall administrative support for multiple departments and SVPs within Enterprise &amp; Financial Solutions (EFS), including Finance, Administrative Services, Enterprise Strategy, and Enterprise Risk Management. This position will provide comprehensive and confidential administrative support to the SVPs within EFS and support on-site in the Washington, DC and Rockville, MD offices. This position will handle and manage sensitive and confidential materials with discretion and professionalism on a daily basis. Essential Job Functions:<ul><li>Provide administrative support to Enterprise &amp; Financial Solutions (EFS) leadership, and to the EFS team overall, including scheduling complex meetings and events, and travel and expense support.</li><li>Oversee and resolve, as appropriate, administrative processes for the overall EFS team, including but not limited to, equipment and supplies, network and security access set-up/issues, corporate credit cards, office space coordination, etc. consistent with FINRA and EFS policy.</li><li>Serve as the main point of contact for EFS leaders and staff on administrative-related questions and concerns, independently resolving or escalating issues as needed. This includes managing the EFS Outlook mailbox, and any other requests and inquiries that are raised.</li><li>Compose, provide, edit and support written communications, reports, spreadsheets, and presentations on behalf of EFS leadership.</li><li>Manage and coordinate all logistics of departmental meetings (i.e., EFS Forums, Manager Meetings, Trainings, etc.). This includes budgeting and vendor management, preparing agenda topics with leadership, scheduling and managing invites, gathering information, creating agendas, and providing presentations and other materials as needed, booking meeting space and catering, participating in the departmental meetings, and noting any meeting follow-ups. As needed, partnering with FINRA Meetings and Conferences team, to coordinate meeting logistics.</li><li>Assist senior leadership in oversight of Finance administrative budget (i.e., spend, overage, monitor, request).</li><li>Support Finance invoicing and consulting contracts, POs, and PRs - working with OGC, Procurement and Accounts Payable to ensure appropriate paperwork is completed, submitted, processed, and paid.</li><li>Oversee the process of granting and modifying user access to various Finance systems.</li><li>In partnership with the Compliance Senior Principal Analyst of Finance, act as the administrative liaison for Finance in all areas of Records Policy, data protection and business continuity ensuring full compliance. This includes but is not limited to records retention and destruction, policy, and procedures updates of all compliance issues, required departmental training on compliance issues, compliance schedules, etc.</li><li>Manage and update EFS trackers and dashboards, as needed, to support the Chief of Staff Business Enablement team.</li><li>Provide any other related administrative support of a highly sensitive and confidential nature.</li></ul>Education/Experience Requirements:<ul><li>High school diploma or equivalent. Additional education or training preferred.</li><li>Minimum 10 years of related administrative experience.</li><li>Significant experience utilizing full suite of Microsoft Office applications, including Word, PowerPoint, Excel, and Teams.</li><li>Expertise utilizing Zoom (scheduling, virtual meeting tools, etc.) or other virtual meeting software.</li><li>Significant experience utilizing and working on travel and expense tools, including preparing expense reports, and making complex travel reservations. Workday experience a plus.</li><li>Experience providing high level administrative support to executive management.</li><li>Exceptional verbal and communication skills.</li></ul>Work Conditions:<ul><li>Work is normally performed in a hybrid office environment.</li><li>Occasional travel between FINRA offices may be required.</li><li>May require overtime, as well as flexibility of work hours</li></ul>

The Senior Office Manager is responsible for overseeing the overall administrative support for multiple departments and SVPs within Enterprise & Financial Solutions (EFS), including Finance, Administrative Services, Enterprise Strategy, and Enterprise Risk Management. This position will provide comprehensive and confidential administrative support to the SVPs within EFS and support on-site in the Washington, DC and Rockville, MD offices. This position will handle and manage sensitive and confidential materials with discretion and professionalism on a daily basis. Essential Job Functions:Provide administrative support to Enterprise & Financial Solutions (EFS) leadership, and to the EFS team overall, including scheduling complex meetings and events, and travel and expense support.Oversee and resolve, as appropriate, administrative processes for the overall EFS team, including but not limited to, equipment and supplies, network and security access set-up/issues, corporate credit cards, office space coordination, etc. consistent with FINRA and EFS policy.Serve as the main point of contact for EFS leaders and staff on administrative-related questions and concerns, independently resolving or escalating issues as needed. This includes managing the EFS Outlook mailbox, and any other requests and inquiries that are raised.Compose, provide, edit and support written communications, reports, spreadsheets, and presentations on behalf of EFS leadership.Manage and coordinate all logistics of departmental meetings (i.e., EFS Forums, Manager Meetings, Trainings, etc.). This includes budgeting and vendor management, preparing agenda topics with leadership, scheduling and managing invites, gathering information, creating agendas, and providing presentations and other materials as needed, booking meeting space and catering, participating in the departmental meetings, and noting any meeting follow-ups. As needed, partnering with FINRA Meetings and Conferences team, to coordinate meeting logistics.Assist senior leadership in oversight of Finance administrative budget (i.e., spend, overage, monitor, request).Support Finance invoicing and consulting contracts, POs, and PRs - working with OGC, Procurement and Accounts Payable to ensure appropriate paperwork is completed, submitted, processed, and paid.Oversee the process of granting and modifying user access to various Finance systems.In partnership with the Compliance Senior Principal Analyst of Finance, act as the administrative liaison for Finance in all areas of Records Policy, data protection and business continuity ensuring full compliance. This includes but is not limited to records retention and destruction, policy, and procedures updates of all compliance issues, required departmental training on compliance issues, compliance schedules, etc.Manage and update EFS trackers and dashboards, as needed, to support the Chief of Staff Business Enablement team.Provide any other related administrative support of a highly sensitive and confidential nature.Education/Experience Requirements:High school diploma or equivalent. Additional education or training preferred.Minimum 10 years of related administrative experience.Significant experience utilizing full suite of Microsoft Office applications, including Word, PowerPoint, Excel, and Teams.Expertise utilizing Zoom (scheduling, virtual meeting tools, etc.) or other virtual meeting software.Significant experience utilizing and working on travel and expense tools, including preparing expense reports, and making complex travel reservations. Workday experience a plus.Experience providing high level administrative support to executive management.Exceptional verbal and communication skills.Work Conditions:Work is normally performed in a hybrid office environment.Occasional travel between FINRA offices may be required.May require overtime, as well as flexibility of work hours

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