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Part-Time Marketing Assistant

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Kimley-Horn

2mo ago

  • Internship
    Full-time
    Off-cycle Internship
  • Marketing
    People, HR & Administration
  • Raleigh

AI generated summary

  • You need 2 years in an office, proficiency in Microsoft Office, strong organization, multitasking skills, a positive attitude, and A/E/C industry experience.
  • You will update databases, manage travel and expenses, coordinate events and meetings, assist with proposals, conduct research, handle document printing, and provide front desk support as needed.

Requirements

  • Minimum of 2 years’ experience in a professional office environment
  • Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint
  • Detail-oriented
  • Strong organizational skills and multi-tasking abilities
  • Ability to work under tight deadlines and handle multiple assignments concurrently
  • Positive attitude/support mentality
  • Team player
  • A/E/C (Architecture/Engineering/Construction) industry knowledge or experience

Responsibilities

  • Update and maintain project, employee, and client data in Microsoft D365 (marketing database)
  • Prepare expense reports and book travel
  • Coordinate and arrange meals for special events, rehearsal meetings, presentations, projects, and department luncheons
  • Support conference and event planning efforts
  • Assist with production of proposals, leave behinds, reports, etc. as needed
  • Assist project managers and Marketing Coordinators on a variety of assignments, including gathering resume information and project experience, assisting with complex forms, and gathering/compiling additional materials necessary for marketing proposals
  • Help with a wide range of research tasks to assist marketing managers/leaders on various efforts
  • Print and bind large, technical documents
  • Assist in gathering information from subconsultants and perform some subconsultant coordination duties as directed by the Marketing Coordinator
  • Coordinate conference rooms/meetings/staff calendars
  • Coordinate and arrange FedEx and courier delivery services
  • Assist in Front Desk coverage as needed (Phones, Client interactions, Employee assistance, etc.)
  • Additional duties as assigned

FAQs

What is the job title for this position?

The job title for this position is Part-Time Marketing Assistant.

What are the primary responsibilities of the Part-Time Marketing Assistant?

The primary responsibilities include updating and maintaining project data, preparing expense reports, coordinating meals for events, supporting conference planning, assisting with proposals, conducting research, and providing Front Desk coverage as needed.

What qualifications are required for this position?

The basic qualifications include a minimum of 2 years’ experience in a professional office environment, proficiency in Microsoft Office Suite, strong organizational skills, detail orientation, and a positive team player attitude.

Is experience in the A/E/C industry necessary for this role?

While it is not required, experience in the Architecture, Engineering, or Construction industry is considered a desired qualification.

Will training be provided for using Microsoft D365?

The job description does not specify training for Microsoft D365, so proficiency in the software is preferred.

What type of working environment can I expect?

You can expect a fast-paced working environment that requires strong organizational skills and the ability to handle multiple assignments concurrently.

How many hours per week is this Part-Time Marketing Assistant position?

The specific number of hours per week is not mentioned in the job description but as a part-time position, it typically involves fewer than 30 hours of work per week.

Is there an opportunity for professional growth in this role?

The job description does not specifically mention growth opportunities, but working in a marketing department can provide valuable experience and potential for advancement within the company.

What type of events will I be coordinating?

You will be coordinating meals and planning for special events, rehearsal meetings, presentations, projects, and department luncheons.

Will I be responsible for handling client interactions?

Yes, assisting in Front Desk coverage will involve client interactions as part of the duties of this role.

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Kimley-Horn

One of the nation's premier planning and design consulting firms.

Engineering & Construction
Industry
5001-10,000
Employees
1967
Founded Year

Mission & Purpose

Kimley-Horn is one of the nation’s premier planning and design consulting firms. With nearly 7,000 staff members in more than 100 offices across the U.S., we offer full services in a wide range of disciplines. Clients know us for the creativity of our solutions and the sense of urgency we bring to each and every project. We take a clients’-eye view of our work, planning and designing to accomplish the client’s goals in the most effective manner. A quality workplace is equally important to us, and the unique benefits we bring to our staff have been recognized by Fortune magazine (“100 Best Companies to Work For” and "100 Best Workplaces for Millennials"​) and Civil Engineering News (#1 “Best Civil Engineering Companies to Work For”).