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Analyst - Meeting Planning - Meeting and Event Services - Enabling Areas

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Deloitte

Nov 2

  • Job
    Full-time
    Junior, Mid & Senior Level
  • Customer Relations
    Facilities Management
  • Hyderabad, +1

AI generated summary

  • You should have a relevant degree, 2-5 years of corporate events experience, excellent communication skills, project management ability, and proficiency in Word, Excel, and Outlook.
  • You will manage event planning logistics, ensure compliance with protocols, support sponsorship objectives, handle on-site operations, and assist with budgeting, invoicing, and special projects.

Requirements

  • Bachelor’s degree in hospitality, hotel management, business, or related field preferred.
  • Basic knowledge in contracting, organizing and managing all logistical aspects of corporate events
  • 2 to 5 years of relevant corporate events experience in a corporate environment
  • Excellent communication skills (written and oral) with a consultative style
  • Project management – ability to understand scope, create timelines and budgets, and deliver on time to budget.
  • Solutions & results oriented.
  • Ability to work in teams and individually, on multiple projects simultaneously, and under deadlines
  • Previous client service experience
  • Ability to excel while working independently and virtually
  • Strong working knowledge of Word, Excel, Outlook
  • Ability to travel regionally and work extended hours as required by the event
  • Ability to handle high volume workload and fast pace

Responsibilities

  • Deliver exceptional client service with a consultative, solutions-oriented approach
  • Data gathering to determine event requirements
  • Development and maintenance of forecast
  • Enforce all meeting protocols and guidelines (cost saving measures, risk policies, contract, approvals, etc.,)
  • Effectively communicate sponsor’s objectives and requirements to support venue and vendor sourcing, event registration, and logistical processes; drive the process for the sponsor; final review and approval
  • Rooms management to minimize financial impact to the firm in regard to rooms attrition costs
  • On-site support as designated by Event Manager to ensure adherence to standards and specifications, venue performance, and successful meeting execution
  • Post meeting reporting, charge backs, payment processing and reconciliation
  • Assist with national meetings, as second planner and/or on-site support, as designated by Manager – MES Planning
  • Direct report responsibility and accountability for professional development and performance
  • Coordinate the catering services by ensuring that budget limitations are adhered to
  • Reviews invoices related to meetings and events for accuracy and ensure that they are paid in a timely manner
  • Work as a custodian for the F&B meetings, input collected briefing feedback into meetings management tool
  • Apply basic knowledge of the job skills, company policies and procedures to complete specialized assignments/tasks in creative and effective ways
  • Collaborate with the meeting planners in supporting briefings, events and other large meetings
  • Manage co-ordination of set up for AV, meetings rooms, lunch and break areas etc
  • Coordinates internal meetings and special events, working with event owners and contacts
  • Proactively initiates contact with internal event owners on upcoming/potential events
  • Assists meeting planners with forecasting, sourcing, planning, registration and onsite support etc
  • Frequent interaction with restaurants/hotels and industry sales and operation professionals, whenever required, supporting Deloitte’s partnerships
  • Frequent interaction and communication with USI Meeting planners, Internal and external clients through event registration and coordination
  • Collaborate with other MES Service Lines, CoRe Procurement, Talent, Marketing and Local Office Operations/Hoteling
  • Special projects as designated by Meetings and Event Services leadership

FAQs

What is the main responsibility of the Analyst in Meeting Planning?

The primary responsibility is to plan and execute the US Firms’ regional events, focusing on mid-tier events while ensuring exceptional client service.

What qualifications are preferred for this position?

A Bachelor’s degree in hospitality, hotel management, business, or a related field is preferred, along with 2 to 5 years of relevant corporate events experience.

What skills are essential for the Analyst role in Meeting Planning?

Essential skills include excellent communication (written and oral), project management, the ability to work on multiple projects under deadlines, and a strong working knowledge of Microsoft Word, Excel, and Outlook.

Is travel required for this position?

Yes, the role requires the ability to travel regionally and work extended hours as needed for events.

What type of events will the Analyst be involved in?

The Analyst will be involved in the planning and execution of various regional events for the US Firms, particularly mid-tier events.

How does Deloitte support professional growth for employees?

Deloitte provides a rich environment for growth through learning and networking opportunities, exposure to leaders, and a variety of resources including live classrooms and eLearning.

Are there opportunities for collaboration within the role?

Yes, the role involves frequent collaboration with internal and external clients, other Meeting and Event Services, and various Deloitte service lines.

What kind of reporting is expected after an event?

The Analyst is responsible for post-meeting reporting, charge backs, payment processing, and reconciliation.

What is the work timing for this position?

The work timings for this role are from 9:00 AM to 6:00 PM or 11:00 AM to 8:00 PM.

How does Deloitte approach corporate citizenship?

Deloitte focuses on making a positive impact through education, giving, skill-based volunteerism, and leadership, to drive social impact in communities.

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Deloitte

Consulting
Industry
10,001+
Employees
1845
Founded Year

Mission & Purpose

Deloitte, as one of the Big 4 global professional services firms, offers a comprehensive range of services including audit, tax, consulting, and advisory solutions to clients worldwide. Their ultimate mission is to deliver exceptional value to their clients by helping them navigate complex challenges, achieve sustainable growth, and stay ahead in an ever-changing business landscape. Deloitte's purpose lies in making an impact that matters and contributing to the success and well-being of their clients, people, and communities. With a team of skilled professionals and a commitment to innovation and collaboration, Deloitte strives to shape the future of business and create positive, lasting outcomes for their stakeholders.

Culture & Values

  • Lead the way

    We are not only leading the profession, but also reinventing it for the future. We are also committed to creating opportunity and leading the way to a more sustainable world.

  • Serve with integrity

    By acting ethically and with integrity, we have earned the trust of clients, regulators, and the public. Upholding that trust is our single most important responsibility.

  • Take care of each other

    We look out for one another and prioritize respect, fairness, development, and well-being.

  • Foster inclusion

    We are at our best when we foster an inclusive culture and embrace diversity in all forms. We know this attracts top talent, enables innovation, and helps deliver well-rounded client solutions.

  • Collaborate for measurable impact

    We approach our work with a collaborative mindset, teaming across businesses, geographies, and skills to deliver tangible, measurable, attributable impact.

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