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Army - Administration Officer

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UK Ministry of Defence

12d ago

  • Job
    Full-time
    Entry Level
  • Government & Politics
    People, HR & Administration

AI generated summary

  • You need strong communication skills, IT proficiency, willingness to train, ability to handle tasks quickly, work evenings, and manage HR checks under supervision.
  • You will manage mail, arrange travel, maintain records, handle filing, support HR for Reservists, and ensure compliance while working in a close-knit team.

Requirements

  • Good written and oral communication skills.
  • IT Literate and sound understanding with Microsoft packages (i.e. Outlook, Word, Excel, PowerPoint, OneNote).
  • Undergo bespoke Career Management training course that may require travel (courses and substance will be paid in advance).
  • Willing to learn new skills and follow regulations and policy.
  • Able to complete the task at hand in a time sensitive manner or escalate issues speedily your line manager.
  • Undergo occasional central unit training in our other locations.
  • Ability to work one evening per week to complete F2F administration for Reservists as part of normal working hours. (37 hours net).
  • HR management checks are part of the role under the direction of the Regimental Administration Officer.

Responsibilities

  • Monitoring of a group mailbox.
  • Arranging travel for military personnel via approved channels.
  • Assist in the administration of documents and record management in accordance with policy.
  • The maintenance of unit SharePoint site.
  • Electronic and manual filing systems in accordance with policy and legislation.
  • General office duties including, but not limited to, note taking, drafting letters, scanning.
  • Undertake regular compliance and assurance checks on military specific systems – full training will be given.
  • Undergoing training courses on Defence Learning programmes.
  • Administration of HR function for the full cycle of employment of the Army Reservist.
  • Ability to work in a small close-knit administrator and training team of Civil servants and military personnel.
  • Amend manual and regulatory documents as released.
  • Maintain IT, Sharepoint, post and stationery.
  • Responsible for some aspects of security.

FAQs

What is the job title for this position?

The job title is Army - Administration Officer.

Where is the job location?

The job is located at Rowcroft Barracks, Sir Henry Brackenbury Road, TN23 3HX.

What is the primary responsibility of the HR Administrator?

The primary responsibility of the HR Administrator is to deliver first line administration support for reserve personnel, including managing their military records on the Joint Personnel Administration (JPA) IT system.

Is this position office-based or remote?

This position is mainly office-based, with an expectation to be in the office at least 60% of the time, which equates to 3 days a week.

How many hours per week does this role require?

The role requires a total of 37 hours per week.

What kind of training will be provided to the HR Administrator?

The HR Administrator will receive training through online courses and direct support from senior team members.

Are there flexible working options available?

Yes, the organization supports flexible working practices to help maintain a healthy work-life balance.

What are the essential skills required for this role?

Essential skills include good written and oral communication skills, proficiency in Microsoft packages (Outlook, Word, Excel, PowerPoint, OneNote), and the ability to work in a team setting.

Will there be any travel required for this position?

Yes, there will be occasional travel required for central unit training in other locations.

What benefits are available to Army Civil Servants in this role?

Benefits include 25 days of annual leave (rising to 30 days after 5 years), a competitive pension scheme, access to professional development, and enhanced parental leave.

Is there a probation period for new recruits?

Yes, external recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

What security checks are required for this position?

Successful candidates must undergo a criminal record check and meet security requirements, including a security check (SC level).

What groups are eligible to apply for this role?

Eligible applicants include UK nationals, nationals of the Republic of Ireland, Commonwealth countries, EU nationals with settled status, and certain other individuals with legal rights to work in the UK.

Who should I contact if I have questions regarding the job?

You can contact Clive Phillimore at Clive.Phillimore265@mod.gov.uk for job-related inquiries.

Will expenses for travel to interviews be reimbursed?

No, expenses incurred for travel to interviews will not be reimbursed.

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UK Ministry of Defence

Official corporate LinkedIn channel for the UK Ministry of Defence.

Defence & Aerospace
Industry
1001-5000
Employees

Mission & Purpose

We protect the security, independence and interests of the United Kingdom at home and abroad. We work with our allies and partners whenever possible. Our aim is to ensure that the UK’s Armed Forces have the training, equipment and support necessary for their work, and that we keep within budget. Our priorities 2015 to 2020 are to: protect our people project our global influence promote our prosperity maintain a strategic base and integrated global support network, and manage the Department of State