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Assistant Dean-Instruction

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City Colleges of Chicago

1mo ago

  • Job
    Full-time
    Mid Level
  • People, HR & Administration
    Education & Teaching
  • Chicago

AI generated summary

  • You must have a Master’s degree, 3 years of administrative experience, leadership skills, budgeting knowledge, and excellent communication. Proficiency in Office apps and CRM systems is essential.
  • You will assist in managing operations, lead course reviews, coordinate schedules, support faculty development, prepare for accreditation, resolve issues, and represent the college in the community.

Requirements

  • A Master’s degree in Education, Business Administration, Public Administration, or a related field from an accredited college or university
  • Three years of work experience as a college administrator, program chair, faculty member, or related program management experience
  • Demonstrated supervisory, administrative, and leadership skills
  • Demonstrated knowledge and understanding of planning, program development, evaluation, and budgeting, preferably in a community college setting
  • Experience working in a unionized, higher education setting preferred
  • Proficient in the use of Microsoft Office (Word, Excel, PowerPoint); familiarity with Customer Relationship Management (CRM) systems
  • Knowledge of educational programs and program development
  • Knowledge of CCC policies and procedures; collective bargaining agreements; and employee/faculty/student handbooks
  • Excellent interpersonal, verbal and written communication skills
  • Strong problem-solving and analytical skills
  • Ability to work within a culturally diverse environment
  • Ability to maintain an environment that fosters excellence in customer service
  • Ability to cultivate and maintain strategic partnerships with key stakeholders, business industry and the community
  • General office environment
  • Must be available to work some evenings and weekends
  • Some travel in and out of District may be required
  • Standard office equipment including computers and peripheral equipment
  • Primarily sedentary with intermittent standing, walking, bending, and stooping. Some lifting or carting of lightweight objects may be required.
  • Leadership - Demonstrates willingness to lead, take charge, and offer opinions and direction
  • Innovation - Requires creativity and alternate thinking to develop new ideas for and answers to work-related problems
  • Initiative - Demonstrates willingness to take on responsibilities and job challenges
  • Dependability - Demonstrates reliability, responsibility, and dependability and fulfill obligations.
  • Analytical Thinking - Analyzes information and use logic to address work issues
  • Technologically Informed - Capable user of technology who understands the role of technology in the institution and who will guide and support its efficient and effective use

Responsibilities

  • Assists the Dean and Associate Dean(s) in managing program and administrative operations including supporting the curriculum development process and assisting key staff with Illinois Community College Board (ICCB) curriculum reviews.
  • Leads and directs a strategic approach to the review of course offerings per semester to ensure students have access to courses needed to complete programs of study within an acceptable and specified time-frame
  • Works collaboratively with department chairs, faculty, and administrators across disciplines to plan and prepare a master class schedule per semester that is supported with appropriate levels of faculty and program staff, and class space resources.
  • Coordinates with the District Director of Transfer Articulation Partnerships in working with four year institutions to develop and maintain Illinois Articulation Initiative (IAI) transfer agreements with the college.
  • Provides leadership in coordinating professional and personal development activities for faculty and staff through the Center for Teaching and Learning (CTL). Works with key stakeholders in planning and providing informative, creative presentations.
  • Assists the Dean, Associate Deans, department chairs in preparing for scheduled accreditation reviews by various accrediting and licensing bodies including the Illinois Community College Board (ICCB).
  • Prepares and implements schedule for accreditation review, ensuring timely submissions of required program data, student learning assessments, and related data and reports by designated staff.
  • Assists in the evaluation of full-time and part-time faculty to ensure continuity of quality classroom instruction in both the credit and continuing education environment.
  • Advises faculty on requirements and process for compilation of documents and submission of portfolios as part of the tenure and post-tenure process, and the performance evaluation process.
  • Assists administrators in resolving problems, including, but not limited to, student or faculty complaints, and follows appropriate procedures for their resolution. Ensures adherence to the Academic and Student Policy Manual by all parties.
  • Monitors the quality and accuracy of information on the college’s website relating to academic programs, administrative processes and services of the Office of Instruction. Initiates efforts to update and improve the quality of content
  • Monitors the college’s textbook adoption process, working with staff and faculty in addressing and resolving issues relating to selection, availability, cost-effectiveness, and delivery of texts.
  • Represents the college to community organizations and agencies and participates in district-wide committees.
  • Serves as weekend and/or evening administrator for the College.

FAQs

What is the primary role of the Assistant Dean of Instruction?

The primary role of the Assistant Dean of Instruction is to assist in the management oversight of academic programs and related administrative operations within the Office of Instruction, ensuring effective and efficient academic operations in alignment with the college’s mission and goals.

What qualifications are required for the Assistant Dean of Instruction position?

A Master’s degree in Education, Business Administration, Public Administration, or a related field, along with three years of work experience as a college administrator, program chair, faculty member, or in related program management is required.

Is experience in a unionized higher education setting preferred?

Yes, experience working in a unionized higher education setting is preferred for this position.

What kind of schedule flexibility is expected for this role?

The Assistant Dean of Instruction must be available to work some evenings and weekends as required by the college’s operational needs.

What kind of benefits does the position offer?

The position offers an excellent health and welfare benefit package, long-term savings and investment programs, generous vacation, holiday, personal and sick days, and tuition reimbursement among other benefits.

Is there a requirement for Chicago residency?

Yes, Chicago residency is required for all full-time employees within six months of hire.

What types of skills are emphasized for this position?

Excellent interpersonal, verbal and written communication skills, strong problem-solving and analytical skills, and the ability to work within a culturally diverse environment are emphasized for this position.

Does this job involve collaboration with external institutions?

Yes, the Assistant Dean coordinates with the District Director of Transfer Articulation Partnerships to develop and maintain transfer agreements with four-year institutions.

How does this position contribute to faculty development?

The Assistant Dean provides leadership in coordinating professional and personal development activities for faculty and staff through the Center for Teaching and Learning.

What responsibilities does the Assistant Dean have regarding accreditation reviews?

The Assistant Dean assists in preparing for scheduled accreditation reviews, ensuring timely submissions of required program data, student learning assessments, and related reports.

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City Colleges of Chicago

Education
Industry
1001-5000
Employees
1911
Founded Year

Mission & Purpose

City Colleges of Chicago is the largest community colleges system in Illinois and one of the largest in the nation, with over 4,000 faculty members and staff serving more than more than 80,000 students annually at seven colleges and five satellite sites. With locations across the City of Chicago, the seven colleges include Richard J. Daley College, Harold Washington College, Kennedy-King College, Malcolm X College, Olive-Harvey College, Harry S Truman College and Wilbur Wright College. CCC also oversees the award-winning Washburne Culinary & Hospitality Institute, the French Pastry School, the Parrot Cage Restaurant at South Shore Cultural Center, the Sikia Banquet Facility, five Child Development Centers, the Center for Distance Learning, the Workforce Academy and radio station WKKC FM 89.3.

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