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Assistant to the Office of the Chief Legal Officer

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Creative Artists Agency

9d ago

  • Job
    Full-time
    Junior Level
  • Legal
    People, HR & Administration
  • London
  • Quick Apply

AI generated summary

  • You need strong organizational skills, prior PA or EA experience, a professional demeanor, multitasking ability, Microsoft Office proficiency, and excellent communication while maintaining confidentiality.
  • You will manage correspondence, provide administrative support, schedule meetings, arrange travel, liaise with stakeholders, prepare presentations, take notes, and assist with ongoing projects.

Requirements

  • Strong organisational and time management skills, with excellent attention to detail
  • Must have previous PA or EA experience
  • Professional manner with a positive “can do” attitude
  • Ability to prioritise and multitask with a busy workload
  • Proficient in Microsoft Office, including Microsoft word, PowerPoint, and Excel
  • Ability to thrive in a fast-paced environment
  • Excellent verbal and written communication skills
  • Confidential and discrete approach, and strong work ethic

Responsibilities

  • Act as a first point of contact: dealing with correspondence and phone calls
  • Administrative support for the OCLO
  • Diary management, meeting, and conference call bookings, inclusive of relevant reminders
  • Travel arrangements and all expenses
  • Liaise with internal and external stakeholders as appropriate
  • Preparing presentations and supporting the OCLO with prep for global meetings
  • Take notes at meetings if required, preparing the minutes as and when needed
  • General assistance to the team with ongoing projects for our OCLO team

FAQs

What is the primary responsibility of the Assistant to the Office of the Chief Legal Officer?

The primary responsibility is to provide administrative support to two Executives in the Office of the Chief Legal Officer, which includes diary management, meeting scheduling, travel arrangements, and assisting with ongoing projects.

What qualifications are required for this position?

Candidates must have strong organisational and time management skills, previous PA or EA experience, excellent communication skills, proficiency in Microsoft Office, and a professional demeanor with a positive attitude.

Is prior experience in legal or corporate environments necessary for this role?

While prior experience in legal or corporate environments is not explicitly stated as a requirement, previous PA or EA experience is necessary.

What skills are emphasized for this role?

The role emphasizes strong organisational skills, the ability to multitask, attention to detail, excellent verbal and written communication skills, and a confidential and discrete approach.

What type of tasks will the Assistant be performing?

The Assistant will be responsible for managing correspondence, booking meetings and conference calls, arranging travel, preparing presentations, taking meeting notes, and providing general assistance on projects.

Does the position require a specific software proficiency?

Yes, proficiency in Microsoft Office, particularly Word, PowerPoint, and Excel, is required for this role.

What characteristics are preferred for the ideal candidate?

The ideal candidate should have a professional manner, a positive "can do" attitude, the ability to thrive in a fast-paced environment, and strong multitasking abilities.

Is there a commitment to diversity and inclusion within the company?

Yes, Creative Artists Agency is committed to promoting equal opportunities and creating a workplace culture that values diversity and inclusion.

Are there any specific work hours for this role?

The specific work hours are not mentioned in the job description, but candidates should be prepared to thrive in a fast-paced environment.

What should applicants ensure when submitting their application?

Applicants should ensure that their application is complete and legible, as an incomplete application may affect their consideration for employment.

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Creative Artists Agency

Entertainment & Media
Industry
1001-5000
Employees

Mission & Purpose

Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, trademark licensing, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA’s diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world. The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations. Named Most Valuable Sports Agency by Forbes for eight consecutive years, CAA represents more than 2,000 of the world’s top athletes in football, baseball, basketball, hockey, soccer, in addition to coaches, on-air broadcasters, and sports personalities and works in the areas of broadcast rights, corporate marketing initiatives, social impact, and sports properties for sales and sponsorship opportunities. Founded in 1975, CAA is headquartered in Los Angeles, and has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, and Beijing, among other locations globally.