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Bowel Cancer Screening Administrator

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Calderdale and Huddersfield NHS Foundation Trust

Today

  • Job
    Full-time
    Junior & Mid Level

AI generated summary

  • You should monitor waiting times, prepare clinics, manage patient notes, liaise with teams, ensure data confidentiality, provide non-clinical advice, and cover for absences as needed.
  • You will monitor waiting times, prepare clinics, manage patient notes, liaise with clinics, ensure data accuracy, provide patient info, and assist in administrative procedures.

Requirements

  • - Monitor the waiting times targets on the BCSP system and raise issues immediately with the Manager to enable action to be take i.e. additional clinics.
  • - Prepare for screening clinics including patient note retrieval and tracking of patient progress within the screening pathway.
  • - Maintain accurate tracker record for patient notes and collate notes in preparation for Screening Clinics.
  • - Assist in the waiting list management and listing of patients for the Screening programme.
  • - Maintain and order stationery for the Screening service.
  • - Ensure supplies of patient literature are ordered and maintained.
  • - Liaise between community screening clinic locations to ensure smooth transition of information along the patient pathway.
  • - Attend and participate in regular Regional and Screening Centre team meetings to provide seamless service across the single programme.
  • - Ensure accuracy of all letters / Clinic Lists and GP Notification Lists produced by checking details of each of these.
  • - Circulate result letters to the appropriate GPs, alerting them to patients who failed to attend appointments.
  • - Provide patients and carers with general non-clinical advice and information about the screening services.
  • - Prepare for screening clinics including ensuring patient lists are available to the staff at clinic and tracking of patient progress within the screening pathway.
  • - Develop administrative procedures to provide a seamless Screening service.
  • - Inform the Bowel Cancer Screening Programme Administration Manager of any issues relating to clinics or targets.
  • - Inform the Bowel Cancer Screening Programme Administration Manager of any issues relating to patient pathways and waiting time targets.
  • - Liaise with cancer teams in other Trusts regarding clinic arrangements/MDT listings.
  • - Ensure confidentiality and security of data in accordance with organisational requirements and the data protection act.
  • - Respond to callers and/or visitors promptly and courteously.
  • - Identify their needs, providing information or referring them as appropriate.
  • - Provide cover for absence of other administrators when possible.

Responsibilities

  • Monitor the waiting times targets on the BCSP system and raise issues immediately with the Manager to enable action to be taken i.e. additional clinics.
  • Prepare for screening clinics including patient note retrieval and tracking of patient progress within the screening pathway.
  • Maintain accurate tracker record for patient notes and collate notes in preparation for Screening Clinics.
  • Assist in the waiting list management and listing of patients for the Screening programme.
  • Maintain and order stationery for the Screening service.
  • Ensure supplies of patient literature are ordered and maintained.
  • Liaise between community screening clinic locations to ensure smooth transition of information along the patient pathway.
  • Attend and participate in regular Regional and Screening Centre team meetings to provide seamless service across the single programme.
  • Ensure accuracy of all letters / Clinic Lists and GP Notification Lists produced by checking details of each of these.
  • Circulate result letters to the appropriate GPs, alerting them to patients who failed to attend appointments.
  • Provide patients and carers with general non-clinical advice and information about the screening services.
  • Prepare for screening clinics including ensuring patient lists are available to the staff at clinic and tracking of patient progress within the screening pathway.
  • Develop administrative procedures to provide a seamless Screening service.
  • Inform the Bowel Cancer Screening Programme Administration Manager of any issues relating to clinics or targets.
  • Inform the Bowel Cancer Screening Programme Administration Manager of any issues relating to patient pathways and waiting time targets.
  • Liaise with cancer teams in other Trusts regarding clinic arrangements/MDT listings.
  • Ensure confidentiality and security of data in accordance with organisational requirements and the data protection act.
  • Respond to callers and/or visitors promptly and courteously.
  • Identify their needs, providing information or referring them as appropriate.
  • Provide cover for absence of other administrators when possible.

FAQs

What are the primary responsibilities of a Bowel Cancer Screening Administrator?

The primary responsibilities include monitoring waiting times on the BCSP system, preparing for screening clinics, managing patient notes, liaising between community screening locations, and providing non-clinical advice to patients and carers.

How will I communicate issues regarding waiting times?

You will need to raise any issues related to waiting times immediately with the Bowel Cancer Screening Programme Administration Manager to enable prompt action, such as arranging additional clinics.

What type of meetings will I attend as part of this role?

You will attend regular Regional and Screening Centre team meetings to ensure a seamless service across the screening programme.

What is expected in terms of patient communication?

You are expected to provide general non-clinical advice and information about screening services to patients and their carers, as well as assist with tracking patient progress in the screening pathway.

How do I handle patient data?

You are required to ensure confidentiality and security of data in compliance with organizational requirements and the Data Protection Act.

Will I assist in managing the waiting list for patients?

Yes, you will assist in waiting list management and listing patients for the screening program.

What actions should I take if I notice an issue with clinic arrangements?

You need to inform the Bowel Cancer Screening Programme Administration Manager about any issues related to clinics or patient pathways promptly.

Can I order supplies and materials for the screening service?

Yes, you will be responsible for maintaining and ordering stationery and patient literature for the Screening service.

Are there opportunities for covering other administrators?

Yes, you may provide cover for the absence of other administrators when possible.

How do I ensure the accuracy of communication materials produced?

You will need to check the details of all letters, clinic lists, and GP notification lists to ensure accuracy before distribution.

Calderdale and Huddersfield NHS Foundation Trust

Science & Healthcare
Industry
5001-10,000
Employees
2001
Founded Year

Mission & Purpose

Calderdale and Huddersfield NHS Foundation Trust (CHFT) offers a broad range of healthcare services, including acute, emergency, and elective care, across Calderdale and Huddersfield. Their mission is to provide high-quality, patient-centered care that improves health outcomes and ensures safety. Their purpose is to deliver excellent clinical services, enhance community well-being, and support continuous improvement and innovation in healthcare.