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Contract Administrator, Associate

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New York Life Insurance Company

Jan 27

Applications are closed

  • Job
    Full-time
    Senior Level
  • Legal
    Business, Operations & Strategy
  • New York

Requirements

  • Experience with all aspects of the contracting process as paralegal, contract manager or contract administrator.
  • Strong organizational skills and attention to detail.
  • Ability review and analyze contracts quickly and accurately with extensive working knowledge of commercial legal principles and terms.
  • Practical business judgment and problem-solving skills.
  • Knowledge of strategic sourcing practices and contracting compliance objectives and best-practices.
  • Ability to multitask and work under pressure to meet specific deadlines while staying aligned with multiple stakeholders.
  • Excellent, clear, concise and timely communication skills (both verbal and written).
  • Financial services company experience preferred.
  • Undergraduate degree preferred, paralegal or similar professional degree preferred.
  • A minimum of 5+ years of relevant contract administration experience in a procurement group, in-house legal department or law firm.
  • Experience with purchasing systems, contract management systems and organizational interfaces (including e-procurement, Ariba, SAP and e-RFP tools).
  • Proficiency in Microsoft applications: Excel, Word, PowerPoint, SharePoint, Power BI.

Responsibilities

  • Serve as a subject matter expert and process owner in the management of the contracts database, including data tracking and entry.
  • Act as a point of escalation for procurement team members and company stakeholders for contract database related matters and questions.
  • Assist with maintaining, developing, implementing, and continuously improving processes and procedures for consistent, compliant, and efficient contracting processes and operations within Procurement.
  • Assist with design, build out, and maintenance of contract management system and associated contract databases; including the migration and implementation of a new contracting system as may be determined by the Procurement Organization.
  • Partner with the Supplier Management, Procurement Operations and Third Party Risk teams to further enhance contract/vendor inventory data quality that originates within Ariba Sourcing and Contracts and run analytics on the data to ensure accuracy.
  • Partner with vendor management groups as needed with respect to the tracking of contract service levels, terminations, vendor-related changes, and similar contract activity.
  • Initiate, track and monitor contract changes, deliverables, correspondence and risks, and maintain associated documentation as needed.

FAQs

Do we support remote work?

Yes, we operate in a hybrid format, allowing for remote work with one day in the office per quarter.

What is the primary responsibility of the Contract Administrator, Associate?

The primary responsibility is the administration and management of New York Life’s contract repository, including tasks like maintenance of contract inventory, contract reporting, system oversight, and post-execution contract support.

What qualifications are required for this position?

A minimum of 5+ years of relevant contract administration experience is required, along with strong organizational skills, a solid understanding of commercial legal principles, and proficiency in Microsoft applications.

Is financial services company experience preferred for this role?

Yes, experience in a financial services company is preferred.

How many days will I need to be in the office?

You will need to be in the office one day per quarter.

What kind of benefits does New York Life offer?

New York Life provides a comprehensive benefits package, including leave programs, adoption assistance, and student loan repayment programs, among others.

Are discretionary bonuses available for this role?

Yes, the position is eligible for discretionary bonuses.

Is prior experience with contract management systems required?

Yes, experience with purchasing systems and contract management systems, such as SAP Ariba, is preferred.

What are the expected communication skills for this position?

Excellent, clear, concise, and timely verbal and written communication skills are expected.

What educational background is preferred for applicants?

An undergraduate degree is preferred, and a paralegal or similar professional degree is also desirable.

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New York Life Insurance Company

1-10
Employees
1845
Founded Year

Mission & Purpose

For over 175 years, we've been helping people put love into action. As a mutual company we hold ourselves to the highest standards of transparency, objectivity, and integrity. We’re committed to improving local communities through a culture of giving and volunteerism, supported by our own New York Life Foundation. Join a company that values development, career growth, collaboration, innovation, and diversity & inclusion. Through various resources and programs, you can grow your career while developing personally and professionally. We invite you to bring your talents here, so we can continue the good to help families and businesses “Be Good at Life.” New York Life is an Equal Opportunity Employer M/F/Disability/Veteran/Sexual Orientation/Gender Identity Read our disclaimers: http://nyl.co/socialmedia

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