Editorial Assistant

University of Glasgow

Aug 2

Applications are closed

Job
Full-time
Entry & Junior Level
Edinburgh

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Requirements

Qualifications/ Knowledge
Essential
A1. Scottish Credit and Qualification Framework Level 7 [Advanced Higher / Scottish Vocational Qualification Level 3, Higher National Certificate] or equivalent, and experience of personal development in a similar role.
A2. Knowledge of Microsoft Office programs and applications including Word, Excel, PowerPoint, Outlook and OneDrive is essential. Knowledge of publisher systems [SageTrack / ScholarOne ] or other University software packages [Agresso / Oracle] is desirable.
Skills
Essential
C1. Ability to demonstrate the competencies required to undertake the duties associated with this post, having acquired the necessary knowledge and skills in a similar role. Experience of providing administrative support to a senior stakeholder is desirable.
C2. Excellent communication and customer service skills, operating with diplomacy and discretion.
C3. The ability to plan, organise and prioritise effectively, respond to changes in demands and/or pressures, delivering work to standard and within deadlines.
C4. The ability to work both independently and flexibly as part of a high performing team with excellent stakeholder management skills.
Experience
Essential
E1. Experience of applying judgement, policies and procedures.
E2. Experience of working in a higher educational environment and knowledge of higher education policies and procedures is desirable.

Responsibilities

- Provide administrative support in all areas of the journal process, including communications with editors, reviewers, authors, and the publisher, through helping organize meetings and ensuring time is managed effectively.
- To manage all submissions through the SageTrack online system, provided by the publisher, from initial formal review to final production, and keeping an organized database of all articles submitted, reviews received, and decisions pending or taken.
- To help gather and analyze data and produce annual editorial reports, working closely with the Editors in Chief and using standard software packages like Microsoft Office.
- To act as first point of contact for the Politics journal, responding professionally and courteously to queries promptly and in a time-effective manner.
- To develop the social media presence of the Politics journal, working closely with the Editors in Chief and the appointed social media intern.
- Facilitate and co-ordinate meetings ensuring all necessary pre-meeting arrangements are in place, for example, booking of appropriate room; preparation and distribution of agenda and associated papers; post-meeting actions; preparation of minutes, as appropriate.
- Organise travel and relevant insurances, visas, etc liaising as necessary with travel agents, internal colleagues and external institutions/companies. Prepare comprehensive itineraries in advance of travel.
- Undertake and other reasonable duties as required by the team, for example to participate, when required, in meetings outside the School with representatives of PSA, the publisher, or other academic bodies.
- Engage in reasonable professional development activities as appropriate.
- To contribute to the enhancement of the University’s international profile in line with the University’s strategic plan.
- Contribute to a culture of continuous improvement by suggesting service improvements and implementing new processes to enhance quality of service.

FAQs

What are the primary responsibilities of the Editorial Assistant?

The primary responsibilities include providing administrative support to the editorial team, managing journal submissions, assisting with data analysis and reporting, acting as the first point of contact for the journal, developing the journal's social media presence, organizing meetings and travel, and contributing to service improvements.

What qualifications are required for this position?

A minimum of Scottish Credit and Qualification Framework Level 7 or equivalent, along with experience in a similar role, is required. Familiarity with Microsoft Office programs is essential, while knowledge of publisher systems like SageTrack or ScholarOne is desirable.

What skills are necessary to succeed in this role?

Necessary skills include excellent communication and customer service abilities, strong organizational and prioritization skills, the capability to work independently and as part of a team, and experience in providing administrative support to senior stakeholders.

Is previous experience in higher education important for this position?

Yes, experience of working in a higher educational environment and knowledge of higher education policies and procedures are desirable but not mandatory.

What is the salary range for the Editorial Assistant position?

The salary range for this position is Grade 5, from £25,138 to £29,605 per annum pro rata.

How many hours per week are required for this role?

This is a part-time position requiring 8.75 hours per week.

What kind of professional development opportunities are offered?

The role includes engagement in reasonable professional development activities as appropriate and the opportunity to contribute to a culture of continuous improvement.

Are there any specific diversity and inclusion commitments made by the University?

Yes, the University emphasizes equality, diversity, and inclusion as core values and particularly encourages applications from underrepresented communities, including those from the Black, Asian, and Minority Ethnic (BAME) background.

What benefits can I expect as a member of Team UofG?

Benefits include a welcoming organizational culture, a generous employment package, 41 days of leave for full-time staff, flexible working arrangements, and a commitment to employee health and wellbeing, including a free 6-month UofG Sport membership for new staff.

How can I learn more about this job and the application process?

More information about the job and the application process can be found on the University’s job website at https://www.gla.ac.uk/explore/jobs/.

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Mission & Purpose

Our mission is to undertake leading-edge, internationally-competitive research while offering a challenging student-centred learning environment. Through our status as a leading international university, we aim to sustain and add value to Scottish culture and society, to the natural environment and to the national economy.