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Events Manager

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UCL

14d ago

  • Job
    Full-time
    Mid & Senior Level
  • Marketing
    Hospitality & Retail
  • London

AI generated summary

  • You should have event management experience, strong project management skills, excellent communication, team leadership, and digital tool proficiency. Flexibility for evening/weekend events is needed.
  • You will plan, deliver, and evaluate events, manage logistics and budgets, liaise with stakeholders, promote engagement, and ensure a top-notch experience that aligns with strategic goals.

Requirements

  • The successful candidate will have experience managing a range of complex events, both in-person and online, and be confident handling all stages of event delivery.
  • Strong project management skills, a keen eye for detail and excellent communication abilities, both written and oral, are essential.
  • They will be adept at juggling multiple priorities, working independently, and collaborating with a diverse group of stakeholders.
  • Experience managing teams and external suppliers, evaluating event performance using data, and ensuring accessibility and inclusivity are embedded in event design is also required.
  • A background in higher education events will be beneficial but is not essential.
  • They will be confident using digital tools (MS Office, Canva, Adobe Creative Suite) and event platforms (Eventbrite, Zoom, MS Teams), and demonstrate a proactive, solutions-focused approach.
  • This role occasionally requires the ability to work outside of core working hours (9am-5pm), including attendance at evening and weekend events.

Responsibilities

  • Deliver an ambitious annual events programme across three departments: The Bartlett School of Architecture (BSA), the Bartlett Centre for Advanced Spatial Analysis (CASA) and UCL Urban Lab (UL).
  • Plan, deliver and evaluate a range of events that showcase and promote the world-leading work of these departments.
  • Manage the end-to-end event process, from liaising with speakers and external suppliers, to managing logistics and student temps, overseeing budgets and ensuring a first-class attendee experience - both in person and online.
  • Lead on the promotion of events across our channels, maximising engagement with target audiences.
  • Collaborate closely with academic leads, senior stakeholders and communications colleagues to ensure events are aligned with strategic goals and uphold UCL's commitment to openness, inclusion and sustainability.
  • Play a key role in delivering impactful events that strengthen the profile and public engagement of some of the UK's most influential built environment institutions.

FAQs

What is the duration of the Events Manager role?

The Events Manager role is a fixed-term maternity cover position with a duration of 1 year.

Which departments will the Events Manager be working with?

The Events Manager will be delivering an events programme across three departments: The Bartlett School of Architecture (BSA), the Bartlett Centre for Advanced Spatial Analysis (CASA), and UCL Urban Lab (UL).

What types of events will the Events Manager be responsible for?

The Events Manager will be responsible for planning, delivering, and evaluating a range of events, including public exhibitions, high-profile lectures, conferences, panel discussions, and receptions.

Who will the Events Manager report to?

The Events Manager will report to the Senior Communications Manager.

What skills are required for the Events Manager position?

Required skills include strong project management, excellent communication abilities (both written and oral), attention to detail, and the ability to juggle multiple priorities. Experience managing teams, external suppliers, and evaluating event performance using data is also essential.

Is experience in higher education events necessary for this role?

A background in higher education events is beneficial but not essential for this role.

What digital tools and platforms should the Events Manager be familiar with?

The Events Manager should be confident using digital tools such as MS Office, Canva, Adobe Creative Suite, and event platforms like Eventbrite, Zoom, and MS Teams.

Will the Events Manager need to work outside of core hours?

Yes, the Events Manager may occasionally be required to work outside of core working hours (9am-5pm), including attendance at evening and weekend events.

What is the main goal of the events organized by the Events Manager?

The main goal is to showcase and promote the world-leading work of the departments while strengthening public engagement and the profile of some of the UK's most influential built environment institutions.

Is there an emphasis on accessibility and inclusivity in event design?

Yes, ensuring accessibility and inclusivity are embedded in event design is a requirement for this role.

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UCL

Education
Industry
10,001+
Employees
1826
Founded Year

Mission & Purpose

UCL is London’s leading multidisciplinary university, with a community of approximately 50,000 students and staff. Founded in 1826 in the heart of London, UCL was the first university in England to welcome students of any religion, and the first to welcome women on equal terms with men. We are a research-intensive university and a member of the UK’s Russell Group. We are a diverse community with staff from across the world, and are the only university to hold both a Silver Athena SWAN award and a Race Equality Charter Bronze Award. Join us to transform how the world is understood, how knowledge is created and shared and the way that global problems are solved.