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Executive Administrator (Sr Legal Asst , Word Processor) (Hybrid - PA)

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Air Products

28d ago

  • Job
    Full-time
    Senior Level
  • Legal
    People, HR & Administration
  • Quick Apply

AI generated summary

  • You need 5+ years supporting executives, a college degree, excellent communication skills, advanced MS Office proficiency, travel coordination experience, and high integrity.
  • You will manage document libraries, prepare Board materials, track contracts, schedule meetings, handle billing, support legal processes, and ensure content accuracy on share sites.

Requirements

  • - Minimum of 5 years of experience supporting partners and/or senior executives.
  • - College Degree.
  • - Outstanding verbal and written communication skills as well as relationship management skills.
  • - Advanced proficiency in Microsoft Office Suite Products, SharePoint, and ability to quickly learn and master systems. Exceptional word processing skills.
  • - Able to work long and unconventional hours whenever needed, especially when critical deadlines need to be met (i.e., Board posting weeks, Board weeks, etc.).
  • - Team player with the ability to anticipate needs in a fast-paced environment. Solutions oriented. Positive demeanor and willing to take on new opportunities and embrace work with a sense of ownership, energy and urgency.
  • - Able to quickly and proactively step in and handle challenging situations. Works with a strong sense of personal accountability and urgency.
  • - Ability to make decisions, prioritize workload, and multi-task. Ability to drive responsibilities through to their completion.
  • - Extensive experience coordinating executive international travel details and the willingness to promptly respond to off-hour travel needs. Knowledgeable of TRAVISA, passport, and VISA procedures. Also, have a US Passport.
  • - Integrity is a vital part of the Air Products' culture, and employees are expected to uphold the highest ethical standards and communicate across all channels with respect and honesty as well as being able to be discrete about confidential matters.

Responsibilities

  • - Managing Directors Desk System, which includes creating meeting agenda, loading and proofing materials, problem resolution, managing document libraries
  • - Working in a share site with the CSO team and having effective document/version control with many editors, running compares and handling formatting issues
  • - Preparing all related books for Board meetings
  • - Preparing final Board and Committee minutes for signature
  • - Assisting with Annual Shareholder meeting and with meeting preparation
  • - Tracking/Filing of Original Company Contracts
  • - Managing CSO billing and fax to mail inbox
  • - Word processing support – converting documents, running compares, handling formatting issues
  • - Owning the Law and CSO share sites, granting and removing permissions to sites, keeping all content current, creating libraries to house documents
  • - Scheduling meetings, arranging travel, processing expense reports, ordering supplies, ordering laptops, managing Workday tasks, etc.
  • - Using the Legal Tracker System to create and close matters, to process invoices, approve invoices, etc.
  • - Collecting information and preparing various reports
  • - Tracking trainings and HR deliverables for the Commercial legal team

FAQs

Do we support remote work?

Yes, we support remote work but in a hybrid format, with 3 days in the office and 2 days working from home.

What are the primary responsibilities of the Executive Administrator position?

The primary responsibilities include providing executive administrative support, managing documents, preparing materials for Board meetings, and handling word processing support for legal documents.

What is the required experience for this position?

A minimum of 5 years of experience supporting partners and/or senior executives is required.

Is there any travel involved in this role?

Yes, occasional overnight or international travel is required, particularly for Board meetings.

What software proficiency is expected for this role?

Advanced proficiency in Microsoft Office Suite, SharePoint, and exceptional word processing skills are expected.

What qualifications must applicants have?

Applicants must have a college degree, excellent communication skills, and a strong sense of integrity and professionalism.

Is there a physical presence requirement for this job?

Yes, the position requires 3 days of in-office work each week as part of the hybrid arrangement.

Are there any specific skills needed for document management?

Yes, skills needed include document/version control, handling formatting issues, and providing support in word processing, especially for legal documents.

What type of meetings will the Executive Administrator assist with?

The Executive Administrator will assist with Board meetings, Committee meetings, and the Annual Shareholder meeting.

What benefits does Air Products offer for employees?

Air Products offers benefits including medical, dental, and vision insurance, a 401k plan, paid vacation, parental leave, and various supplemental benefits.

Is there an emphasis on ethics and integrity in the workplace culture?

Yes, integrity is a vital part of Air Products' culture, and employees are expected to uphold high ethical standards.

What qualities are desired in a candidate for this position?

Desired qualities include being organized, efficient, a team player, solutions-oriented, and having the ability to handle multiple tasks in a fast-paced environment.

Is there an assessment included in the interview process?

Yes, a basic word processing test will be administered as part of the interview process.

Air Products

Innovating toward a cleaner-energy future with industrial gas solutions & cutting-edge technology.

Manufacturing & Electronics
Industry
10,001+
Employees
1940
Founded Year

Mission & Purpose

Air Products (NYSE:APD) is a world-leading industrial gases company in operation for over 80 years focused on serving energy, environmental, and emerging markets. The Company has two growth pillars driven by sustainability. Air Products’ base business provides essential industrial gases, related equipment and applications expertise to customers in dozens of industries, including refining, chemicals, metals, electronics, manufacturing, and food. The Company also develops, engineers, builds, owns and operates some of the world's largest clean hydrogen projects supporting the transition to low- and zero-carbon energy in the heavy-duty transportation and industrial sectors. Additionally, Air Products is the world leader in the supply of liquefied natural gas process technology and equipment, and provides turbomachinery, membrane systems and cryogenic containers globally. The Company had fiscal 2023 sales of $12.6 billion from operations in approximately 50 countries and has a current market capitalization of about $65 billion. Approximately 23,000 passionate, talented and committed employees from diverse backgrounds are driven by Air Products’ higher purpose to create innovative solutions that benefit the environment, enhance sustainability and reimagine what's possible to address the challenges facing customers, communities, and the world.