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Executive Assistant

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Faculty

16d ago

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
  • London

AI generated summary

  • You should have experience as an Executive Assistant to C-suite executives, excellent organization, emotional intelligence, multitasking skills, and the ability to build relationships and prioritize effectively.
  • You will manage the CPO's schedule, prioritize communications, ensure meeting success, support events, lead process improvements, and collaborate with the team on key projects.

Requirements

  • To be successful in this role, you’ll ideally have a strong level of exposure to working as an Executive Assistant to a C-suite level of executive in a fast paced growing business.
  • We’ll need someone who is highly organised with excellent levels of emotional intelligence and attention to detail.
  • In Particular You’ll
  • Have a problem-focused and solutions-oriented mindset
  • Provide a hands-on approach to getting things done
  • Display strong multitasking skills with the ability to manage multiple and varied priorities simultaneously
  • Bring exceptional interpersonal skills
  • Have a track record of building relationships with peers across a business at a wide array of levels
  • Show an ability to push back on requests, prioritise workloads and escalate challenges
  • Be able to work with a high degree of autonomy, whilst still being given the support and development needed to succeed in the role

Responsibilities

  • Collaboration with your principal
  • Work to quickly establish a strong working relationship with the CPO
  • Seek to understand their professional and personal needs, requirements, priorities and objectives of his daily work
  • Be responsible for the effective use of the their time
  • Review and manage their diary and email communications, prioritising where appropriate
  • Hold them to account and follow up on tasks, activities to ensure deadlines are adhered to or communication is managed
  • Exercise discretion and confidentiality at all times
  • Meetings
  • Be accountable for the success of meetings
  • Take ownership of meetings agendas, rooms, guests, contributors and make sure these relative parties are organised and briefed accordingly
  • Track and follow up on actions
  • Offer hands on events support for key meetings (off sites, board meetings & other high profile events that sit in their team)
  • Process and Project management
  • Identify and suggest process improvements to the CPO
  • Work with the wider people team to identify potential risks and hold them accountable for completing their key objectives
  • Where appropriate lead, manage or contribute to internal projects

FAQs

What is the primary responsibility of the Executive Assistant at Faculty?

The primary responsibility of the Executive Assistant is to support the Chief People Officer (CPO) by managing their diary, travel, expenses, and other administrative tasks, ensuring effective use of their time and facilitating the delivery of Faculty's mission.

What type of experience is required for this role?

The ideal candidate should have a strong level of exposure to working as an Executive Assistant to a C-suite level executive in a fast-paced, growing business.

What skills are essential for success in this position?

Essential skills for success in this position include high levels of organization, emotional intelligence, attention to detail, problem-solving abilities, strong multitasking skills, and exceptional interpersonal skills.

Will I be working independently, or is there a level of support available?

You will be able to work with a high degree of autonomy, but you will also receive the necessary support and development needed to succeed in the role.

How will the Executive Assistant contribute to team meetings?

The Executive Assistant will be accountable for the success of meetings by managing agendas, organizing logistics, ensuring all participants are briefed, and tracking action items.

What is the company culture like at Faculty?

Faculty’s culture is diverse and distinctive, driven by deep intellectual curiosity, where you'll be surrounded by brilliant minds focused on achieving collective goals.

Will there be opportunities for professional development in this role?

Yes, as part of the role, you will have opportunities to learn from experienced professionals and participate in ongoing development to enhance your skills.

What types of projects may the Executive Assistant be involved in?

The Executive Assistant may lead, manage, or contribute to internal projects, identifying process improvements and holding the wider team accountable for completing key objectives.

Is discretion important in this role?

Yes, exercising discretion and confidentiality at all times is a crucial aspect of the Executive Assistant role.

Are there opportunities to innovate and suggest process improvements?

Yes, the Executive Assistant will be encouraged to identify and suggest process improvements to the CPO and the wider team.

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Faculty

We build and deploy safe AI systems to help our customers achieve exceptional performance

Technology
Industry
201-500
Employees
2014
Founded Year

Mission & Purpose

Faculty is a prominent artificial intelligence (AI) company that specializes in developing advanced machine learning solutions for organisations. Their ultimate mission is to harness the power of AI to drive positive societal impact and transform industries. Faculty's purpose revolves around enabling businesses to leverage data-driven insights, automation, and predictive analytics to make informed decisions and solve complex challenges. By combining expertise in data science and machine learning, Faculty strives to empower clients across various sectors, ranging from healthcare to finance, facilitating a data-driven and intelligent future.