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Executive Assistant

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Databricks

5d ago

  • Job
    Full-time
    Senior Level
  • Engineering
    People, HR & Administration
  • Mountain View

AI generated summary

  • You should have 7+ years in executive admin roles, experience with VPs in large tech firms, strong calendaring skills, excellent communication, and a knack for building relationships in fast-paced environments.
  • You will manage calendars, organize meetings across time zones, handle offsite events, maintain records, and support other executives during absences.

Requirements

  • Minimum of 7+ years of applicable executive administrative experience, ideally from a global software organization
  • Worked with VPs/SVPs in Engineering and Product in large organizations
  • Worked with VPs managing over 2000+ people in engineering, customer-facing, and/or technical roles
  • Ability to work at a fast-paced with shifting priorities in a hyper-scaling company
  • Experience supporting a high-growth company and preferably directly supporting an executive staff member
  • High attention to detail, organization, and process abilities
  • Strong calendaring skills (Gmail and Google Calendar experience mandatory)
  • Strong teamwork skills; and a confident ability to offer suggestions and improvements to process and work very collaboratively with others
  • Strong relationship management skills, ability to build a personal network throughout the company
  • Strong oral and written communication
  • Ability to communicate clearly and effectively with senior leaders and external partners

Responsibilities

  • Calendar management - organizes all meetings including but not limited to team meetings, customer, and internal business partner meetings across international time zones
  • Builds and maintains records of all meeting requests and closes out all requests in a timely manner. Keeps to a strong SLA on responding to requests
  • Manages offsite meetings, events, and programs in support in support of the SVP and their staff
  • Ensures all meeting invites have the appropriate details to have an effective meeting
  • They may be required to support other executive staff members if there's a gap in coverage due to PTO, sickness, maternity leave, or other absences.

FAQs

What is the primary responsibility of the Executive Assistant in this role?

The primary responsibility of the Executive Assistant is to support an Engineering leader in operationalizing their team's strategy, manage their calendar, and enhance the efficiency of their use of time.

Is prior experience required for this position?

Yes, a minimum of 7+ years of applicable executive administrative experience is required, ideally from a global software organization.

What competencies are necessary for success in this role?

Necessary competencies include strong calendaring skills, high attention to detail, organizational abilities, strong teamwork skills, relationship management skills, and effective communication skills.

What types of meetings will the Executive Assistant be managing?

The Executive Assistant will be organizing team meetings, customer meetings, and internal business partner meetings across international time zones.

Are there opportunities to support other executive staff members?

Yes, the Executive Assistant may be required to support other executive staff members in case of absences due to PTO, sickness, maternity leave, or other reasons.

Is experience in high-growth companies preferred?

Yes, experience supporting a high-growth company and particularly supporting an executive staff member directly is preferred.

What tools are mandatory for this role?

Strong calendaring skills specifically using Gmail and Google Calendar are mandatory for this role.

What is the pay range for this position?

The pay range for this role is $52.31—$80.24 USD, based on various factors unique to each candidate.

What is Databricks' commitment to diversity and inclusion?

Databricks is committed to fostering a diverse and inclusive culture where everyone can excel, ensuring that hiring practices meet equal employment opportunity standards.

Are there additional benefits provided by Databricks?

Yes, Databricks offers comprehensive benefits and perks tailored to meet the needs of all employees. For specific details, you can visit their benefits page.

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Databricks

Technology
Industry
1001-5000
Employees
2013
Founded Year

Mission & Purpose

Databricks is the data and AI company. More than 9,000 organizations worldwide — including Comcast, Condé Nast, H&M, and over 40% of the Fortune 500 — rely on the Databricks Lakehouse Platform to unify their data, analytics and AI. Databricks is headquartered in San Francisco, with offices around the globe. Founded by the original creators of Apache Spark™, Delta Lake and MLflow, Databricks is on a mission to help data teams solve the world’s toughest problems. Attention: Databricks applicants Due to reports of phishing, we’re requesting that all Databricks applicants apply through our official Careers page at databricks.com/company/careers (good news — you are here). All official communication from Databricks will come from email addresses ending with @databricks.com or @goodtime.io (our meeting tool).