Logo of Huzzle

Home

Matches

Explore

Manage

Executive Assistant

image

Ares Management Corporation

Jan 27

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
    Real Estate & Property
  • New York
  • Quick Apply

AI generated summary

  • You should have 5+ years as an Executive/Administrative Assistant, strong prioritization skills, travel coordination experience, MS Office proficiency, and the ability to manage multiple calendars.
  • You will coordinate complex meetings, manage calendars, organize travel, prepare expense reports, handle calls, support team collaboration, update pipelines, and assist with special projects.

Requirements

  • Bachelor’s Degree strongly preferred, but not required
  • Minimum 5+ years of experience as an Executive / Administrative Assistant supporting a team of professionals in a fast-paced environment
  • Effective prioritization of multiple professionals
  • Travel coordination; domestic & international
  • Technical proficiency; programs used include, MS Word, Excel, PowerPoint, Outlook, WebEx
  • Participation in general administrative duties, ad-hoc projects
  • Experience in managing multiple calendars, scheduling appointments, and screening incoming calls
  • Ability to partner and collaborate across teams
  • Background in financial services a plus

Responsibilities

  • Extensive coordination and scheduling of complex internal and external meetings and conference calls, video conference meetings utilizing Outlook calendar for senior level Professionals; includes arranging for any catering and document distribution
  • Prioritize Outlook Calendar items on behalf of the Professionals, informing them of meeting changes and keeping them on schedule throughout the day
  • Schedule meetings and conference rooms as necessary using Ares protocol
  • Coordinate all aspects of domestic and international travel (air, ground, and lodging), both business and personal; manage payment and maintain real time tracking of meeting and itinerary changes
  • Participate and manage ad hoc projects from end to end
  • Organize and create cash and AMEX expense reports using Ares’s expense system, Concur
  • Answer phones, screen calls, and take messages as appropriate
  • Manage copy/print jobs that will entail high volume output, binding (GBC machine), and distribution to relevant recipients
  • Maintain documents, records, reports in a discreet and confidential manner
  • Provide back-up support and a high level of collaboration across teams to other Executive Assistants in Phone Group, this includes all administrative tasks for each of their primary professionals, including managing inbound calls, preparing documents, coordinating meetings etc.
  • Track and update weekly pipeline in Excel
  • Assist on NDA process
  • Special projects as assigned

FAQs

What are the primary functions of the Executive Assistant role?

The primary functions include extensive coordination and scheduling of meetings, managing travel arrangements, organizing expense reports, answering phones, and providing support to other Executive Assistants as needed.

What qualifications are required for this position?

A Bachelor’s Degree is strongly preferred but not required. A minimum of 5+ years of experience as an Executive or Administrative Assistant in a fast-paced environment is required.

Is experience in the financial services industry preferred?

Yes, a background in financial services is considered a plus.

What is the expected salary range for this position?

The anticipated salary range is between $80,000 and $100,000, with the potential for a discretionary performance-based bonus.

What technical skills are required for the Executive Assistant position?

Proficiency in MS Word, Excel, PowerPoint, Outlook, and WebEx is required.

Is there an opportunity for career development within the company?

Yes, Ares Management is committed to fostering employee-focused programming that supports career development and growth.

What types of benefits does Ares provide to its employees?

Ares offers comprehensive benefits, including medical, dental, and vision plans, a 401(k) program with company match, life insurance, disability insurance, employee assistance programs, and various additional wellness and support benefits.

What is the work environment like at Ares?

Ares fosters a welcoming and inclusive work environment that values diversity and encourages collaboration and high performance among its employees.

How often will I need to manage travel arrangements?

The Executive Assistant will coordinate all aspects of domestic and international travel on behalf of the Real Estate team, which may involve frequent travel arrangements.

Will there be opportunities to participate in special projects?

Yes, the role includes participation in ad hoc projects and special assignments as designated.

image

Ares Management Corporation

Finance
Industry
1001-5000
Employees

Mission & Purpose

Ares Management Corporation is a leading global alternative investment manager offering clients complementary primary and secondary investment solutions across the credit, private equity, real estate and infrastructure asset classes. We seek to provide flexible capital to support businesses and create value for our stakeholders and within our communities. By collaborating across our investment groups, we aim to generate consistent and attractive investment returns throughout market cycles. As of June 30, 2023, Ares Management Corporation's global platform had approximately $378 billion of assets under management and over 2,600 employees operating across North America, Europe, Asia Pacific and the Middle East.

OpportunitiesView all