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Executive Assistant to Vice-Provost Faculties

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UCL

Jul 30

Applications are closed

  • Job
    Full-time
    Senior & Expert Level
  • London

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Requirements

  • A high degree of emotional intelligence and excellent interpersonal skills
  • A flexible and adaptable approach to your work – you must be comfortable working with many conflicting priorities
  • Strong organisational and prioritisation skills
  • Sound judgement and ability to recognise when to escalate difficult or sensitive issues
  • A high degree of discretion, with an understanding of the need for and importance of confidentiality in a highly sensitive environment.

Responsibilities

  • You will be responsible for providing comprehensive executive support to the Vice-Provost Faculties and day to day management of their diary, ensuring the effective organisation their time across their priorities and full audit of commitments.
  • As a member of the executive support function within the Office of the President & Provost, you will also contribute to ensure that the President & Provost, the Vice-Provost Faculties and the Chief of Staff are adequately supported and that day-to-day functions of the office operates effectively and efficiently.
  • The role requires interaction with many people, within and external to the P&P Office and UCL, often at the highest levels of seniority.
  • A friendly and professional attitude, willingness to help and ability to remain tactful yet assertive are essential.
  • An ability to maintain the highest levels of discretion and confidentiality are also necessary.
  • You will be based on our Bloomsbury Campus with some flexibility for remote working (up to 4 days may be required during the initial part of the probation period).
  • This role is available as a permanent role, or as a secondment (of a minimum 12 months length) for internal UCL staff.

FAQs

What is the reference number for the Executive Assistant to Vice-Provost Faculties position?

The reference number for the position is A01-00042.

What are the primary responsibilities of the Executive Assistant to the Vice-Provost Faculties?

The primary responsibilities include providing comprehensive executive support to the Vice-Provost Faculties, managing their diary, ensuring effective organization of their time, and contributing to the day-to-day functions of the Office of the President & Provost.

Where is the job location for this position?

The job is located in London, specifically on UCL's Bloomsbury Campus.

What is the salary range for the Executive Assistant to Vice-Provost Faculties role?

The salary range for this role is £42,099 to £50,585.

What type of contract is offered for this role?

This position is offered as a permanent contract.

Is the role available for secondment?

No, this role is not available for secondment.

What are the working patterns for this job?

The job is full-time with a hybrid working model, allowing some flexibility for remote working.

What qualifications or experience are required for this position?

Candidates should have extensive experience managing complex diaries, excellent interpersonal and organizational skills, emotional intelligence, a flexible approach to work, and the ability to maintain discretion and confidentiality.

What additional benefits are offered with this position?

Benefits include 41 days of holiday, a pension scheme, a cycle to work scheme, an on-site nursery, an on-site gym, enhanced parental leave, and employee assistance programs.

How can I apply for this job or get more information?

Interested candidates can email Tania Trosini at t.trosini@ucl.ac.uk for an informal chat before submitting an application.

When is the closing date for applications?

The closing date for applications is August 26, 2024.

What is UCL's commitment regarding Equality, Diversity, and Inclusion?

UCL is committed to fostering diversity, being fair and inclusive, and representing the diverse talent in the community. They particularly encourage applications from underrepresented groups.

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UCL

Education
Industry
10,001+
Employees
1826
Founded Year

Mission & Purpose

UCL is London’s leading multidisciplinary university, with a community of approximately 50,000 students and staff. Founded in 1826 in the heart of London, UCL was the first university in England to welcome students of any religion, and the first to welcome women on equal terms with men. We are a research-intensive university and a member of the UK’s Russell Group. We are a diverse community with staff from across the world, and are the only university to hold both a Silver Athena SWAN award and a Race Equality Charter Bronze Award. Join us to transform how the world is understood, how knowledge is created and shared and the way that global problems are solved.

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