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Finance, Strategy, & Performance - Administrative Assistant

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Harris County

3mo ago

  • Job
    Full-time
    Junior Level
  • People, HR & Administration
    Accounting & Tax
  • Houston

AI generated summary

  • You need a bachelor’s degree, 2 years of admin experience, strong MS Office skills, and excellent communication. Finance experience is preferred. Provide detailed qualifications on your application.
  • You will provide administrative support to the CFO, coordinate meetings, manage communication, organize projects, maintain office systems, and assist with special tasks as needed.

Requirements

  • Education:
  • Bachelor’s degree from an accredited college or university
  • Experience:
  • Two (2) years of professional work experience as an administrative assistant or similar role
  • Comparable combination of education, training and/or experience may substitute for education on a year-for-year basis
  • A Cover Letter and Resume must be attached to the application
  • Knowledge, Skills and Abilities:
  • Skilled in MS Office 365 (Outlook, Word, Excel, PowerPoint, TEAMS, SharePoint, etc.) and of software to manage portable document format files (Adobe Acrobat).
  • Strong organizational skills; effectively prioritize and manage multiple tasks/initiatives,
  • Excellent oral and written communications skills.
  • Maintain high level of integrity, confidentiality, ethical standards - assumes personal responsibility for scope of position.
  • Enjoys building and maintaining relationships with staff and has demonstrated ability to engage and convene diverse stakeholder groups.
  • Self-starter and independent but works collaboratively.
  • Values continuous learning and seeks ongoing training and development.
  • NOTE: Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.
  • Preferences
  • Experience:
  • Work experience as an administrative assistant or in a similar role within a financial or strategic planning environment (preferred)

Responsibilities

  • Administrative Support: Provide comprehensive administrative assistance to the CFO, including managing correspondence, scheduling appointments, and organizing files. Ensure smooth and efficient operations within the FSP Division.
  • Meeting Coordination: Schedule and coordinate meetings, prepare agendas, and handle logistics. Take meeting minutes and track action items to ensure timely follow-up and completion.
  • Project Assistance: Support the CFO and FSP leadership with various projects by tracking progress, organizing resources, and facilitating communication among team members.
  • Communication Management: Serve as a point of contact between the CFO and internal/external stakeholders, ensuring effective and professional communication.
  • Calendar Management: Manage the CFO's calendar, scheduling meetings, and prioritizing appointments to align with the organization's goals.
  • Office Systems Maintenance: Develop and maintain efficient office systems and procedures to streamline operations and support the CFO and team.
  • Special Tasks: Assist with special projects as assigned by the CFO, focusing on administrative tasks and project support.
  • Other duties: Performs all other duties as assigned.

FAQs

What are the primary responsibilities of the Administrative Assistant in the Finance, Strategy, & Performance team?

The primary responsibilities include providing comprehensive administrative support to the CFO, coordinating meetings, assisting with projects, managing communications, maintaining the CFO's calendar, developing efficient office systems, and handling special tasks as assigned.

Is a specific educational background required for this position?

Yes, a Bachelor’s degree from an accredited college or university is required.

How many years of experience are required for this role?

Two years of professional work experience as an administrative assistant or in a similar role are required.

What skills are essential for this position?

Essential skills include proficiency in MS Office 365, strong organizational and communication skills, integrity and confidentiality, relationship-building abilities, and the ability to work both independently and collaboratively.

Are there any preferences for candidates applying for this position?

Yes, preferred candidates will have work experience as an administrative assistant or in a similar role within a financial or strategic planning environment.

Is this position full-time or part-time?

This position is full-time.

What benefits are offered to employees in this role?

Benefits include medical, dental, and vision insurance, vacation, sick-time, floating holidays, retirement program participation, and various other benefits and discounts.

What is the work environment for this position?

The work environment requires significant time outdoors with exposure to various environmental and weather conditions, along with some travel to parks throughout the precinct.

Is a cover letter required when applying for this position?

Yes, a cover letter and resume must be attached to the application.

Can I substitute experience for the required education?

Yes, a comparable combination of education, training, and/or experience may substitute for education on a year-for-year basis.

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Harris County

Government
Industry
10,001+
Employees

Mission & Purpose

Harris County is a county located in the U.S. state of Texas within the Houston–Sugar Land–Baytown metropolitan area. As of 2000 U.S. Census, the county had a population of 3,400,578 (though a 2007 estimate placed the population at 4,011,475), making it the most populous county in Texas and the third most populous county in the United States. Its county seat is Houston.