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Human Resources Assistant

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myGwork - LGBTQ+ Business Community

Oct 28

Applications are closed

  • Job
    Full-time
    Senior Level
  • Data
    People, HR & Administration
  • Bonn

Requirements

  • High school diploma or equivalent is required.
  • A minimum of seven (7) years of experience in compensation/benefits, human resources, administrative services, finance, or related field is required.
  • The minimum years of relevant experience is reduced to five (5) years for candidates who possess a first-level university degree.
  • Experience in data analysis/data processing with the use of Microsoft Excel tables is desirable.
  • Experience in using an Enterprise Resource Planning (ERP) system, such as Umoja or similar, is desirable.
  • Experience in the interpretation of human resources and administrative policies in the United Nations common system or comparable international organization is desirable.
  • Fluency in English is required.
  • Knowledge of another official United Nations language is an advantage.

Responsibilities

  • Under the supervision of the Human Resources Officer and the Senior Human Resources Assistant, the Human Resources Assistant: Supports with: (a) carrying out administrative tasks in order to facilitate the conduct of comprehensive salary surveys and the promulgation of survey results by (initiating standard correspondence for the preparatory phase of the survey; (b) obtaining the latest local legislation on salaries, social benefits and income taxation and analyzing them with Human Resources Officers in the team; (c) constructing salary scales based on survey data; (d) compiling documentation for the meetings of the Headquarters Steering Committee on salary surveys and taking notes during meeting of the Steering Committee; (e) drafting Global Announcements to the UN Common System organizations to promulgate the survey results; (f) generating and compiling documents for reporting to the comparator employers and transmitting those to the Local Salary Survey Committees (LSSCs); (g) ensuring the proper filing of all related documents, and maintaining the databank on comparator employers; (h) updating the OneHR webpage on salaries; (i) responding to queries on salary matters from internal and external sources. Supports with processing interim salary data submitted by the LSSCs in order to ascertain the amount of adjustment, if warranted, to salaries and allowances and to implement the results by: (a) reviewing the completeness and accuracy of salary data and computations presented by the LSSC; (b) ensuring that the data on salaries and allowances from each comparator employer are in line with those approved during the comprehensive survey; (c) reviewing the latest local legislation on salaries, social benefits and income taxation, and making the necessary adjustments to the formula on the spreadsheet; (d) obtaining additional information and/or clarification from the LSSC, where required; (e) discussing complex issues with the compensation officers or with the senior salary administration assistant, such as calculation or handling certain salary survey data; (f) creating revised salary scales reflecting the above adjustments; (g) drafting Global Announcements to the UN Common System organizations to promulgate the results of the interim survey; (h) peer review interim surveys conducted by other colleagues; (i) undertaking tasks relating to the filing of documents, maintenance of the databank and the HR Information Systems. Provides administrative support with respect to the procurement of goods and services, the processing of invoices, financial management (e.g., budget and cost-recovery contributions) and the recruitment, on- and off-boarding of personnel. Supports with the annual calculation of the rates of Mission Subsistence Allowance and the processing of requests for ad-hoc Daily Subsistence Allowance rates. Performs any other functions as may be required to support the team.

FAQs

What is the role of the Human Resources Assistant?

The Human Resources Assistant supports the Compensation and Classification Section in conducting salary surveys, analyzing local salary legislation, providing administrative support for recruitment and financial management, and other related tasks.

What qualifications are required for this position?

A high school diploma or equivalent is required. Candidates with a first-level university degree only need five years of experience instead of seven.

How many years of experience are needed for this role?

A minimum of seven years of experience in related fields is required, which is reduced to five years for candidates with a first-level university degree.

Is experience with Microsoft Excel necessary?

Yes, experience in data analysis and processing with the use of Microsoft Excel is desirable.

What languages are required for this position?

Fluency in English is required, and knowledge of another official United Nations language is an advantage.

Is this a permanent position?

No, this position is financed by extrabudgetary funds and is for an initial period of one year, subject to availability of funds and budgetary approval.

Are there any special recruitment considerations?

Yes, the position is subject to local recruitment, meaning applicants must be authorized to work for the United Nations at the duty station where the position is located.

Does the United Nations charge a fee for the recruitment process?

No, the United Nations does not charge a fee at any stage of the recruitment process.

What are the core competencies required for this position?

Key competencies include professionalism, planning and organizing, and technological awareness.

Can reasonable accommodation be provided to applicants with disabilities?

Yes, reasonable accommodation may be provided upon request to support applicants with disabilities during the recruitment process.

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myGwork - LGBTQ+ Business Community

The business community for LGBTQ+ professionals, graduates, inclusive employers and advocates for workplace equality.

Technology
Industry
11-50
Employees
2014
Founded Year

Mission & Purpose

myGwork is the largest global platform for the LGBTQ+ business community. Our mission is to make the workplace more inclusive for all by providing individual users and partner organizations access to a wide eco-system of services, including job opportunities, training, mentoring, employer branding, and free community events. Joining the platform is free for individual members, which supports myGwork’s goal of ensuring that the platform's benefits are as accessible and as far-reaching as possible. Corporate members get a tailored service, with carefully curated product packages to help them achieve all their DE&I goals. myGwork organizes two annual events, WorkFair – the largest virtual global career fair for the LGBTQ+ professionals, graduates and students, and WorkPride – a week-long global conference for the LGBTQ+ business community and allies during Pride Month. The company also recently launched the myGwork Academy, delivering practical and relevant LGBTQ+ training education to help create inclusive workplaces for all.

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