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Human Resources Assistant III or Human Resources Representative

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University of Texas at Austin

2mo ago

  • Job
    Full-time
    Junior & Mid Level
  • People, HR & Administration
  • Austin
  • Quick Apply

AI generated summary

  • You need a high school diploma and 4 years in HR, or a bachelor’s and 2 years in HR. Must know personal computers and office equipment. Relevant education/experience may substitute.
  • You will greet and assist clients in English and Spanish, manage HR paperwork, provide administrative support, maintain filing systems, and complete special projects independently and collaboratively.

Requirements

  • Required Qualifications
  • Human Resources Assistant III
  • High School Diploma or GED
  • At least 4 years in a human resources function
  • Knowledge or skill of personal computer and office equipment
  • Human Resources Representative
  • Bachelor's degree in human resource management, business administration, social sciences, public administration, or a related field.
  • At least 2 years in a human resources function.
  • Knowledge or skill of personal computer and office equipment
  • Relevant education and experience may be substituted as appropriate.

Responsibilities

  • Serves as initial contact and coverage for HR office. Greets employees, visitors, and students in English and Spanish, determines their needs, and directs them appropriately. Answers and refers phone calls and inquiries to ensure accurate and timely communication. Responds to requests for information. Provides quality internal and external customer service.
  • Assists applicants and new hires in English and Spanish with completing and submitting required paperwork. Explains procedures. Handles sensitive and secure documents appropriately. Handles confidential, routine, and non-routine information. Advises managers and supervisors on HR processes and requirements for employment-related matters.
  • Provides administrative support functions for the HR office. Schedules and organizes meetings, calendars, and office activities utilizing SharePoint and Outlook. Maintains monthly task lists, metrics, and deadlines. Finalizes audits of completed processes utilizing checklists within ticket system. Utilizes internal software and processes to complete tasks and communicate with coworkers.
  • Assists with keying employee position assignments into HRIS. Assists with marketing, recruiting, and advertising for open positions and assists with the application process.
  • Maintains and updates filing systems for the HR office. Manages the collection of recurring employment documents and files. Retrieves information from files when needed. Photocopies and transmits information and documents. Performs data entry.
  • Completes special projects, including disseminating information. Works independently and as a team on nonrecurring and ongoing projects.

FAQs

What is the job title for this position?

The job title for this position is Human Resources Assistant III or Human Resources Representative, depending on the selected candidate's qualifications and University Housing and Dining's business needs.

What are the minimum educational requirements for the Human Resources Assistant III position?

The minimum educational requirement for the Human Resources Assistant III position is a High School Diploma or GED.

What are the minimum educational requirements for the Human Resources Representative position?

The minimum educational requirement for the Human Resources Representative position is a Bachelor’s degree in human resource management, business administration, social sciences, public administration, or a related field.

How many years of experience are required for the Human Resources Assistant III role?

A minimum of 4 years of experience in a human resources function is required for the Human Resources Assistant III role.

How many years of experience are required for the Human Resources Representative role?

A minimum of 2 years of experience in a human resources function is required for the Human Resources Representative role.

Is bilingualism in English and Spanish preferred for this position?

Yes, being bilingual in English and Spanish is highly preferred for this position.

What is the salary range for the Human Resources Assistant III position?

The salary range for the Human Resources Assistant III position is $48,000+, depending on qualifications.

What is the salary range for the Human Resources Representative position?

The salary range for the Human Resources Representative position is $52,500+, depending on qualifications.

What are the working hours for this position?

The working hours for this position are Monday - Friday, 8:00 AM - 5:00 PM, but hours and days may vary due to business needs.

Are there any benefits associated with this position?

Yes, UT Austin offers a competitive benefits package that includes 100% employer-paid basic medical coverage, retirement contributions, paid vacation, sick time, holidays, and opportunities for career growth and professional development.

What materials are required to apply for this position?

Required materials to apply for this position include a resume/CV, three work references with contact information (at least one from a supervisor), and a letter of interest.

Will I need to complete a background check for this position?

Yes, a criminal history background check will be required for finalists under consideration for this position.

Is this position on-campus or remote?

This is an on-campus position.

What software experience is preferred for this position?

Experience in Workday is preferred for this position.

Are there specific duties regarding handling confidential information?

Yes, the role involves handling sensitive and secure documents appropriately, as well as managing confidential, routine, and non-routine information.

What is the purpose of this position?

This position supports approximately 1,500 students and staff, provides customer service for the University Housing and Dining Human Resources Office, and performs professional-level human resource duties, coordinating and administering human resource support.

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University of Texas at Austin

What starts here changes the world 🤘🌎

Education
Industry
10,001+
Employees
1883
Founded Year

Mission & Purpose

The University of Texas at Austin is one of the largest public universities in the United States. Founded in 1883, the University has grown from a single building, eight teachers, two departments and 221 students to a 350-acre main campus with 21,000 faculty and staff, 16 colleges and schools and more than 50,000 students.