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Junior Executive Assistant

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Optiver

24d ago

  • Job
    Full-time
    Junior & Mid Level
  • People, HR & Administration
    Business, Operations & Strategy
  • London

AI generated summary

  • You need 2-4 years in admin support, proficiency in Microsoft Office, experience in a corporate environment, and strong organizational skills. Detail-oriented, proactive, and adaptable with excellent communication.
  • You will manage calendars, arrange meetings, handle scheduling conflicts, assist with expenses, support documentation, coordinate travel, and provide general administrative support to ensure smooth operations.

Requirements

  • 2-4 years of experience in an administrative or team support role.
  • Experience working in a corporate or professional services environment is preferred.
  • Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint).
  • Experience with expense reporting and travel booking systems is a plus.
  • Familiarity with Confluence or similar documentation management tools is desirable.
  • Strong organisational and time management skills.
  • Proactive approach.
  • Detail-orientated.
  • Excellent communication and interpersonal skills.
  • Flexibility and adaptability, with the ability to multi-task and prioritise effectively.
  • Confidentiality and discretion.

Responsibilities

  • Diary Management
  • Coordinate and manage multiple calendars.
  • Arrange and prioritise meetings in alignment with business objectives.
  • Handle scheduling conflicts and proactively plan ahead.
  • Act as the point of contact for meeting requests.
  • Administrative support
  • Assist with expense reporting, processing and approvals.
  • Provide Confluence support and maintain team documentation.
  • Handle ad-hoc administrative requests to ensure smooth day-to-day operations.
  • Travel & logistics management
  • Arrange travel bookings.
  • Assist with travel approvals and ensure compliance with policies.
  • General team support
  • Provide cover for travel team when needed.
  • Support external meetings and events.
  • Assist with ad-hoc EA initiatives as required.

FAQs

What is the main focus of the Junior Executive Assistant role?

The main focus of the Junior Executive Assistant role is on diary management, travel coordination, and administrative support to enhance overall team efficiency.

What are the key responsibilities of the Junior Executive Assistant?

The key responsibilities include managing multiple calendars, arranging meetings, handling scheduling conflicts, assisting with expense reporting, providing Confluence support, arranging travel bookings, and supporting external meetings and events.

What are the qualifications required for the Junior Executive Assistant position?

The position requires 2-4 years of experience in an administrative or team support role, preferably in a corporate or professional services environment, proficiency in Microsoft Office, and familiarity with expense reporting and travel booking systems.

What skills are essential for success in this role?

Essential skills include strong organisational and time management abilities, a proactive approach, attention to detail, excellent communication and interpersonal skills, flexibility, and the ability to maintain confidentiality.

What kind of work environment can I expect at Optiver?

You can expect a culture of collaboration and excellence, with a supportive and high-performing environment where colleagues work collectively to tackle challenges in the financial markets.

What benefits does Optiver offer to Junior Executive Assistants?

Optiver offers a competitive remuneration package, 27 paid vacation days, daily meals, private medical insurance, a pension scheme, a ClassPass fitness membership, and opportunities for training and continuous learning.

How can I apply for the Junior Executive Assistant position?

You can apply directly via the application form provided on the job listing. For any questions, you can contact the Recruitment team at recruitment@optiver.com.

Are there opportunities for professional development in this role?

Yes, there are training and continuous learning opportunities available, including access to conferences and tech events to support your professional growth.

Is diversity and inclusion valued at Optiver?

Yes, Optiver is committed to diversity and inclusion in the workplace.

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Optiver

Finance
Industry
1001-5000
Employees
1986
Founded Year

Mission & Purpose

Optiver is a global proprietary trading firm that specializes in market-making and high-frequency trading across various financial products, including equities, options, futures, and fixed income. As a market-maker, they provide liquidity to financial markets, buying and selling securities to facilitate smooth trading and efficient price discovery. Optiver's ultimate mission is to enhance market efficiency and transparency by participating actively in financial markets and ensuring liquidity for traders and investors. Their purpose lies in leveraging cutting-edge technology and quantitative strategies to optimise trading performance, manage risks, and provide competitive pricing. Through their expertise in trading and market-making, Optiver aims to contribute to the stability and robustness of global financial markets while delivering value to their clients and stakeholders.

Benefits

  • Dental Insurance

  • Health Insurance

  • Vision Insurance

  • Life Insurance

OpportunitiesView all