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Legal PA - Disputes

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Addleshaw Goddard

20d ago

  • Job
    Full-time
    Senior Level
  • Legal
  • Leeds

AI generated summary

  • You must have legal PA experience, strong organization and communication skills, diary management, billing knowledge, client relationship experience, and the ability to prioritize and work independently.
  • You will support fee earners with finance, event organization, matter management, diary coordination, travel planning, and administrative tasks, ensuring timely and efficient operations.

Requirements

  • Experience as a Legal PA or in a similar secretarial role.
  • Proven experience in providing high quality, proactive support to Partners and fee earners.
  • Strong organisational skills with the ability to manage complex diaries.
  • Experience in billing and matter management processes.
  • Familiarity with business development activities.
  • Ability to collaborate effectively with Finance and Business Development teams.
  • Experience in client relationship management.
  • Strong attention to detail and commitment to accuracy in all tasks.
  • Proficiency in using administrative systems and databases.
  • Excellent communication and interpersonal skills.
  • Ability to handle a varied workload and prioritize effectively.
  • Proficient in travel and meeting arrangements.
  • Experience in file management and compliance processes.
  • Ability to work independently and take ownership of tasks.
  • Team player with a proactive approach to supporting colleagues.
  • Strong problem-solving skills and ability to identify cost-efficient solutions.

Responsibilities

  • Work collaboratively with all Finance teams to proactively support fee earners' financial performance including client billing and reports, management of matter balances and working capital
  • Work closely with Business Development to support fee earners on organisation and attendance of events and conferences; CRM administration; production of and updating fee earner CV's; using the Business Development hub and credentials database; assisting with bids, tenders and pilots
  • Where your allocated fee earner is a Client Relationship Partner (CRP) for a Client Universe Client, assist the Business Development team with organising and attending core team and relationship meetings; organisation and attendance of events; assist with compiling regular client reports as required
  • Undertake all matter management processes, applying correct rates at opening, prompt preparation of engagement letters, matter specifications and liaising with the Business Acceptance Unit as required
  • Conflict check and Client Due Diligence processes, accurately completing the end to end Client Matter Inception (CMI) process whilst adhering to Firmwide best practice protocols
  • Ensure all file management processes are undertaken correctly by identifying matters for closure, bills are paid, clearing client balance, WIP and archiving completed files
  • Comprehensive diary management including forward planning, proactive travel and meeting arrangements, identifying meeting clashes and resolving independently where appropriate
  • Identifying and recommending cost efficient options for complex travel arrangements
  • Ensure all meeting requirements are identified and actioned, including proactive preparation of meeting packs, itineraries, room and hospitality resource
  • Utilise the Cube, AG's centralised administrative team who provide comprehensive 'on the floor' support to Lawyers and PAs in each office, on all administrative tasks, taking ownership to ensure tasks are completed and delivered to fee earners in a timely and accurate way
  • Delegate appropriate tasks to Document Production including pitch and tender

FAQs

Where is the Legal PA - Disputes position located?

The position is located in Leeds, specifically at 3 Sovereign Square, Sovereign Street, Leeds, United Kingdom, LS1 4ER.

What is the purpose of the Legal PA role?

The purpose of the role is to provide high-quality, proactive support to a team of Partners and fee earners within the Disputes practice, managing non-legal tasks such as diary management, billing, and business development activities.

What type of experience is required for this position?

The role requires an experienced and enthusiastic secretarial professional, ideally with prior experience in a legal environment.

What are some of the key duties of a Legal PA?

Key duties include managing complex diary schedules, supporting fee earners with financial performance, assisting with business development activities, undertaking matter management processes, ensuring compliance with file management, and providing comprehensive administrative support.

Is this position full-time or part-time?

This position is full-time.

What kind of benefits does the firm offer?

The firm offers a range of benefits, including wealth and protection options, lifestyle benefits, and health and wellbeing support.

Who should I contact if I have questions about the job?

You can contact Aruba Abid via email at aruba.abid@addleshawgoddard.com for any inquiries related to the role.

Is this a permanent position?

Yes, this is a permanent position.

Will I need to manage travel arrangements?

Yes, the role includes identifying and recommending cost-efficient options for complex travel arrangements as part of the comprehensive diary management responsibilities.

Is there a focus on collaboration in this role?

Yes, the role requires collaboration with various business areas including Finance, Office of the General Counsel, and Business Development to ensure effective support.

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Addleshaw Goddard

Our lawyers find imaginative solutions to pivotal business problems for many of the world's most respected businesses.

Law
Industry
1001-5000
Employees
1775
Founded Year

Mission & Purpose

Addleshaw Goddard is a global law firm that provides a wide range of legal services to businesses and organisations across various industries. The firm offers expertise in areas such as corporate law, commercial law, finance, real estate, employment law, and dispute resolution. Their ultimate mission is to be a trusted legal partner to their clients, delivering exceptional and tailored legal solutions that address complex business challenges and opportunities. Addleshaw Goddard's purpose is to provide expert legal advice and support that enables their clients to achieve their goals and navigate legal complexities effectively. They are committed to building long-lasting relationships with their clients and delivering high-quality legal services that align with their clients' objectives and values. Through their legal expertise and dedication to client success, Addleshaw Goddard aims to be a leading and influential player in the legal industry, contributing to the growth and success of businesses and organisations around the world.

Benefits

  • Life Assurance

    The firm provides life insurance of four times salary. This is automatically arranged for you from your start date but you may wish to consider completing an Expression of Wish form when joining the firm. Cover up to age 75 and maybe subject to underwriting.

  • Pension

    The firm offers membership to a Group Personal Pension Plan which is available to all employees with a matched contribution by the firm of 5% of salary. To meet the auto enrolment legislation all employees will be assessed for membership in the first month in which a salary is paid, and subject to meeting the requirements, membership will be deferred for 3 months.

  • Buy/Sell Holidays

    The firm offers the ability, on an annual basis (April), to buy/sell a maximum of one week's holiday in each holiday year. Payments are taken in 12 equal monthly instalments via salary. Holiday carried over from a previous holiday year will limit the ability to buy/sell further holiday.

  • Cycle Scheme

    The firm offers a cycle scheme allowing you to purchase a bicycle and /or cycling equipment for your commute to the office, using an established, tax efficient scheme.

  • Private Medical Insurance

    The firm's PMI scheme is offered to all employees. The firm also offers the option to upgrade cover and pay for spouse/family cover at a competitive monthly cost.