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Office Coordinator

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Mott MacDonald

19d ago

  • Job
    Full-time
    Junior & Mid Level
  • People, HR & Administration
    Facilities Management
  • Cardiff

AI generated summary

  • You should be friendly, organized, able to prioritize, have front-of-house experience, and excellent people skills. Communication, MS Office proficiency, and health/safety knowledge are desirable.
  • You will greet visitors, manage inductions, ensure office upkeep, assist with IT asset management, serve as first aider, order supplies, support meetings, and coordinate events.

Requirements

  • Essential
  • • Friendly and approachable
  • • Good organisational ability
  • • Work independently
  • • Ability to prioritise
  • • Previous experience in a front of house role
  • • Excellent people skills
  • Desirable
  • • Ability to effectively communicate with staff and visitors through, phone, email and in person
  • • Proficient in MS office applications
  • • Able to work as part of a team and independently
  • • Knowledge of Health and Safety in the context of an office environment

Responsibilities

  • Greet visitors with a warm, professional demeanour, manage sign-in/check-in processes, and handle general inquiries with efficiency
  • Conduct local office inductions and communicating emergency procedures, first aid, etc.
  • Ensure common areas are functional, well-maintained, and clean
  • Report maintenance and cleaning issues to the Facilities Team
  • Assist with the Smart Hands process for IT asset management
  • Serve as the appointed first aider and emergency warden
  • Order office and cleaning supplies
  • Assist hosts with meeting room requirements
  • Coordinate events (depending on the office)

FAQs

What is the location of the Office Coordinator job?

The Office Coordinator job is located in Cardiff, United Kingdom.

Is this position permanent or temporary?

This position is permanent.

What is the work pattern for this role?

The work pattern for this role is full-time.

Who should I contact for more information about the job?

You can contact Laura Kennedy for more information about the job.

What are the main responsibilities of the Office Coordinator?

The main responsibilities include greeting visitors, managing sign-in/check-in processes, conducting office inductions, ensuring common areas are well-maintained, and assisting with meeting room requirements.

Is the Office Coordinator role fully remote?

No, this role is fully office-based.

What skills are essential for this position?

Essential skills include being friendly and approachable, possessing good organizational abilities, working independently, prioritizing tasks, having previous front of house experience, and having excellent people skills.

What qualifications are desirable for applicants?

Desirable qualifications include effective communication skills with staff and visitors, proficiency in MS Office applications, the ability to work as part of a team, and knowledge of health and safety in an office environment.

Does Mott MacDonald offer sponsorship for the Skilled Worker visa route?

No, Mott MacDonald is not currently offering sponsorship for the Skilled Worker visa route in the UK.

What kind of benefits does Mott MacDonald provide?

Mott MacDonald provides a range of benefits including private medical insurance, health cash plans, pension matching, life assurance, generous holiday entitlement, enhanced family leave, and learning and development opportunities.

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Mott MacDonald

Opening opportunities with connected thinking.

Engineering & Construction
Industry
10,001+
Employees
1902
Founded Year

Mission & Purpose

Our purpose is to improve society by considering social outcomes in everything we do, relentlessly focusing on excellence and digital innovation, transforming our clients’ businesses, our communities and employee opportunities. Partnering with our clients, we are solving the world's most intricate challenges. We search out the connections others fail to make, to unlock creativity and deliver better outcomes for the lives we touch every day.