Logo of Huzzle

Home

Matches

Explore

Manage

Personal Assistant

image

Blackpool Teaching Hospitals NHS Foundation Trust

6d ago

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
    Facilities Management

AI generated summary

  • You must manage diaries, filter calls, and provide admin support with excellent communication skills, discretion, and the ability to multi-task effectively.
  • You will manage directors' diaries, filter calls, coordinate meetings, handle communications, and provide comprehensive administrative support while maintaining confidentiality and discretion.

Requirements

  • Please note that this role is advertised on behalf of Atlas BFW Management Ltd (Atlas), a wholly-owned subsidiary of Blackpool Teaching Hospitals NHS Foundation Trust and as such, successful applicant(s) will be on Atlas Terms and Conditions.
  • Managing the Director’s diaries to provide the most effective use of the individual Director’s time, the post holder will be capable of working to schedules and using their own initiative, whilst maintaining a high level of confidentiality and discretion at all times.
  • The post holder will often need to ‘filter’ calls and must therefore have excellent negotiation, diplomacy and interpersonal skills, together with the ability to interact with a wide range of stakeholders.
  • The post holder will be responsible for ensuring the provision of a comprehensive, effective and efficient administration service, including co-ordinating and minuting meetings, composing and issuing various communications, including emails and letters and other general admin duties; and will therefore have excellent verbal and written communication skills, together with the ability to multi-task.

Responsibilities

  • The role of the P.A will be to provide a high quality, efficient and professional personal assistant and administrative service to the Director of Operations and the Director of Finance, on a day to day basis, ensuring that they receive the support required to facilitate the performance of their roles and to deliver the efficient running of the organisation.
  • Managing the Director’s diaries to provide the most effective use of the individual Director’s time, the post holder will be capable of working to schedules and using their own initiative, whilst maintaining a high level of confidentiality and discretion at all times.
  • As the prime point of contact for the Directors, the post holder will often need to ‘filter’ calls and must therefore have excellent negotiation, diplomacy and interpersonal skills, together with the ability to interact with a wide range of stakeholders.
  • The post holder will be responsible for ensuring the provision of a comprehensive, effective and efficient administration service, including co-ordinating and minuting meetings, composing and issuing various communications, including emails and letters and other general admin duties; and will therefore have excellent verbal and written communication skills, together with the ability to multi-task.

FAQs

What is the primary role of a Personal Assistant at Atlas BFW Management Ltd?

The primary role of a Personal Assistant is to provide high-quality, efficient, and professional administrative support to the Director of Operations and the Director of Finance, ensuring the effective running of the organization.

What are the essential skills required for this position?

Essential skills include excellent verbal and written communication, negotiation, diplomacy, interpersonal skills, and the ability to multi-task while maintaining confidentiality and discretion.

Who will the Personal Assistant be reporting to?

The Personal Assistant will be directly supporting the Director of Operations and the Director of Finance.

What responsibilities does the Personal Assistant have regarding meeting management?

The Personal Assistant is responsible for coordinating and minuting meetings, as well as composing and issuing various communications, including emails and letters.

What type of contract will the successful applicant be under?

The successful applicant will be on an ATLAS contract, not an NHS contract.

Is there an opportunity for informal visits or further inquiry about the role?

Yes, interested candidates can contact Ashley Blakeley, PA to Directors & Office Admin, for further details or informal visits.

Where can I find more information about Atlas BFW Management Ltd?

More information about Atlas can be found on their website at www.bfwml.co.uk.

What type of experience and initiative is expected from a Personal Assistant in this role?

The Personal Assistant is expected to work to schedules, use their own initiative, and manage the Directors' diaries effectively for optimal time usage.

Will the Personal Assistant have a significant role in client and stakeholder interaction?

Yes, the Personal Assistant will serve as the primary point of contact for the Directors and will need to interact with a wide range of stakeholders, requiring strong interpersonal skills.

What is the purpose of the profits generated by Atlas BFW Management Ltd?

The profits are used to help grow the business while providing additional employment, training, and development opportunities for local people.

image

Blackpool Teaching Hospitals NHS Foundation Trust

Science & Healthcare
Industry
5001-10,000
Employees
1936
Founded Year

Mission & Purpose

Blackpool Teaching Hospitals NHS Foundation Trust provides a comprehensive range of healthcare services, including acute, emergency, and elective care, across several hospitals in Blackpool and surrounding areas. Their ultimate mission is to deliver outstanding, patient-focused care that improves health outcomes and quality of life. Their purpose is to ensure access to high-quality medical services, foster a supportive environment for patients, and enhance community health through effective and compassionate healthcare delivery.