Research Support Administrator

University of Glasgow

Aug 1

Applications are closed

Job
Full-time
Junior & Mid Level
Glasgow

Requirements

Essential:
A1 Ability to demonstrate the competencies required to undertake the duties associated with this post having acquired the necessary knowledge and skills in a similar role. Or: Scottish Credit and Qualification Framework level 7 (Advanced Higher / Scottish Vocational Qualification level 3, Higher National Certificate) or equivalent
A2 Detailed knowledge and understanding of managing and manipulating data in spreadsheets
A3 Knowledge of financial processes and systems.
A4 Knowledge and understanding of administration and support services
Desirable:
B1 Knowledge of Higher Education research administration
B2 Knowledge of funding application processes and funder guidelines
Essential:
C1 Proven interpersonal and communication skills, both written and verbal
C2 Effective planning, organising and prioritising skills with ability to adapt effectively to changing priorities or requirements
C3 Good analytical and problem solving skills
C4 Excellent attention to detail and ability to work with high degree of numerical and data accuracy
C5 Strong IT skills, including Excel, Word and networked systems
C6 Strong customer service skills
C7 Proven ability to work independently and as part of a team
C8 Initiative and judgement to resolve problems independently
Essential:
E1 Experience of relevant research administration or experience in a similar or related role
E2 Experience of processing, manipulating and analysing data
E3 Experience of using financial and/or costing systems or experience in a similar or related role
E4 Experience in delivering a customer focused service
E5 Experience of creating and maintaining working relationships across and beyond an organisation
Desirable:
F1 Experience of Higher Education environment
F2 Experience of research administration processes and funders
F3 Experience of monitoring and interpreting budgets, with support from specialist staff
F4 Understanding of Full Economic costing
F5 Experience of working with Agresso or a similar financial system

Responsibilities

1. Provide an effective and efficient research management support administrative service, exercising initiative and judgement to prioritise, plan, and monitor administration activity and to ensure a proactive response to fluctuations in service demands.
2. Support Project Coordinators and Principal Investigators in pre and post award activities. This is likely to include, but not limited to;
Assisting in the preparation of funding applications by preparing accurate costings, collating and uploading required information and documents
Monitoring post award expenditure against budget and providing advice on the resolutions of project and financial queries, highlighting potential issues to the Principal Investigators and Project Coordinators, and liaising with the University Services Research Support Office to ensure maximum funds are claimed from funders
Implementing project changes e.g. requesting staff changes, requesting / processing budget virements, etc., ensuring that changes are within budget and allowable by funders, and updating University systems, as required
Running exception reports from the research system to identify and resolve issues, escalating more complex problems to the Project Coordinator for review
Supporting Project Coordinators and Principal Investigators, as necessary, with recruitment activity in line with college/school/research institute procedures and project change processes and control
Progressing application outcomes and reconciling and process awards from funders, updating the system accordingly
3. Assist with the provision and analysis of data for the College Research Support Office, Principal Investigators and Budget Holders.
4. Assist with the development, testing and implementation of systems and procedures to ensure continuous improvement in the performance of the College Research Support Office service.
5. Maintain and ensure integrity of relevant project data on University systems.
6. Assist with ad hoc projects and other relevant duties as required within the Research Support Service.
7. Undertake and participate in continued professional development activities.

FAQs

What is the main purpose of the Research Support Administrator role?

The main purpose of the Research Support Administrator role is to provide comprehensive research management support, administration, and process advice to Project Coordinators and Principal Investigators, fostering a strong customer service culture.

What are the key responsibilities of a Research Support Administrator?

Key responsibilities include providing efficient research management support, assisting with funding applications, monitoring post-award expenditure, maintaining project data integrity, and supporting recruitment activities as needed.

Is experience in research administration required for this role?

Yes, experience in relevant research administration or a similar role is essential for this position.

What kind of skills are essential for the Research Support Administrator position?

Essential skills include proven interpersonal and communication skills, effective planning and organizing abilities, good analytical and problem-solving skills, and strong IT skills, particularly in Excel and Word.

What qualifications are necessary for applicants?

Applicants should possess competencies required for the role, Scottish Credit and Qualification Framework level 7 (or equivalent), and detailed knowledge of managing and manipulating data in spreadsheets.

Is there a specific system used for financial processes in this role?

Yes, knowledge of financial processes and systems is a requirement for the position.

What is the salary range for the Research Support Administrator position?

The salary for this position will be Grade 5, ranging from £25,138 to £29,605 per annum.

What type of employment contract is offered for this role?

The position is full-time (35 hours per week) and open-ended (permanent).

Are there opportunities for continued professional development?

Yes, the role allows for participation in continued professional development activities.

How does the organization support staff health and wellbeing?

The organization offers a commitment to health and wellbeing, including a free 6-month UofG Sport membership for all new staff.

University of Glasgow

Changing the world since 1451 🌍

Education

Industry

5001-10,000

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Mission & Purpose

Our mission is to undertake leading-edge, internationally-competitive research while offering a challenging student-centred learning environment. Through our status as a leading international university, we aim to sustain and add value to Scottish culture and society, to the natural environment and to the national economy.

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