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Senior Academic HR Coordinator

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University of Texas at Austin

26d ago

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
    Education & Teaching
  • Austin
  • Quick Apply

AI generated summary

  • You need a bachelor's degree, 5 years of HR experience in a university, excellent communication skills, proficiency in Microsoft Office, and familiarity with Workday and academic HR policies.
  • You will manage academic inquiries, review faculty job postings, audit Prior Approval Requests, approve processes in Workday, and consult with stakeholders on compliance and hiring activities.

Requirements

  • Bachelor’s degree and five years of increasingly responsible experience working with human resource functions in a university environment.
  • Excellent written and verbal communication skills.
  • Demonstrated ability to work collaboratively and effectively on a team and with individuals at all levels and backgrounds.
  • Demonstrated ability to work in a fast-paced environment and under stress to meet all deadlines and assignments.
  • Demonstrated ability to deal with unexpected challenges quickly, calmly and efficiently and to adapt to shifting priorities.
  • Ability to manage sensitive and confidential information, applying sound judgment, tact, and discretion at all times.
  • Proficient with Microsoft Office Suite, including Word, Excel, Outlook, and Teams.
  • Relevant education and experience may be substituted as appropriate.
  • Bachelor’s degree and five or more years of experience working with academic human resource functions within The University of Texas System.
  • Experience working with faculty and administrative and professional positions and policies administered by a university.
  • Working knowledge of the fundamental position management, organizational structure, and process flow within the Workday platform.
  • Experience working with Workday, DEFINE, and ServiceNow.

Responsibilities

  • Respond to inquiries and requests related to academic matters such as, but not limited to, faculty hiring, leaves, and separations, within ServiceNow’s ticketing platform.
  • Review faculty job postings to ensure they comply with university and state policy.
  • Audit and review faculty Prior Approval Request (PAR) documents to ensure compliance with all rules, regulations, standards, and business procedures. Consult with hiring units on PARs and associated faculty recruitment and hiring activities.
  • Review and approve business processes in Workday to ensure compliance with Regents Rules, university policy, and EVPP business procedures. Consult with campus stakeholders as necessary.
  • Other related functions as assigned.

FAQs

What is the earliest start date for the Senior Academic HR Coordinator position?

The earliest start date for the position is February 17, 2025.

What is the salary range for this position?

The salary range for the Senior Academic HR Coordinator position starts at $62,000 and may vary depending on qualifications.

What are the required qualifications for this role?

Candidates are required to have a Bachelor’s degree and five years of increasingly responsible experience working with human resource functions in a university environment, along with excellent communication skills and the ability to manage sensitive information.

What type of experience is preferred for applicants?

Preferred qualifications include a Bachelor’s degree and five or more years of experience working with academic human resource functions within The University of Texas System, as well as familiarity with Workday, DEFINE, and ServiceNow.

What benefits does UT Austin provide to employees?

UT Austin offers competitive health benefits, voluntary insurance options, generous paid time off, a defined benefit retirement plan with employer matching, tuition assistance, and additional employee discounts and perks.

What are the working conditions for this position?

The position may involve standard office conditions, repetitive use of a keyboard, and the ability to work remotely in a private and safe space. Candidates must be capable of starting work remotely and must have reliable high-speed internet.

Is there a background check required for this position?

Yes, a criminal history background check will be required for finalist(s) under consideration for the position.

How many hours per week is this position scheduled for?

The Senior Academic HR Coordinator position is scheduled for 40 hours per week.

Will I need to provide references for my application?

Yes, applicants must submit a resume/CV, a letter of interest, and three work references with contact information, including at least one reference from a supervisor.

What is the application process for current university employees?

Current university employees must apply within Workday by updating their Professional Profile and responding to application questions about required materials.

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University of Texas at Austin

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Mission & Purpose

The University of Texas at Austin is one of the largest public universities in the United States. Founded in 1883, the University has grown from a single building, eight teachers, two departments and 221 students to a 350-acre main campus with 21,000 faculty and staff, 16 colleges and schools and more than 50,000 students.