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Senior Soft Service Manager

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Guy's and St Thomas' NHS Foundation Trust

25d ago

  • Job
    Full-time
    Senior Level
  • Healthcare
    Facilities Management
  • London

AI generated summary

  • You must prioritize and manage multiple demands, have extensive FM experience in the NHS, strong communication skills, FM service management expertise, health & safety knowledge, and a reporting track record.
  • You will manage client relationships, oversee service quality, coordinate soft and hard FM services, resolve issues, monitor compliance, and lead team development and performance improvements.

Requirements

  • Ability to prioritise and plan work programs in the face of competing demands and manage their time effectively.
  • Extensive experience of working within large and complex facilities management department and within a multi-disciplinary NHS environment
  • Highly developed communication and Influencing skills with the ability to enthuse, motivate and involve individuals and teams, and have them understand the clients performance expectation
  • Substantive knowledge and proven track record in building management /management of provision of Soft FM services
  • Health & safety knowledge.
  • Excellent inter-personal and communications skills, with a track record in tracking and reporting of service standards.

Responsibilities

  • Acts as the relationship manager with the building clients and users for all facilities management services and tracks existing and future building and service requirements/dynamics to enable them to be identified and addressed.
  • Works closely with the Building Maintenance and Engineering staff providing Hard Facilities Management services to the building to ensure a joined up approach between them and Soft services provided to the clients and service users at all times. The role of the Senior Soft Services Manager will act as the informed client to the occupiers of the buildings on behalf of Essentia Operations and will be the link between clinical and non-clinical teams and Essentia services.
  • Works with all operational services on an agenda of service and performance improvement, with a clear focus on the quality of customer service and aligned with both Essentia Way and Trust values.
  • Monitors service provision levels to ensure internal quality, contractual and other standards are met, and implements action to rectify any deficiencies.
  • Provides excellent services and establishes and maintains appropriate service agreements with wards and departments. Produces Key Performance Indicators and benchmarks of performance.
  • Acts as an on-site operational contact for clients to meet with, to review and improve all FM services performance and be a contact to escalate and resolve day-to-day issues.
  • Escalates operational issues and works closely with the Essentia helpdesk regarding the resolution and addressing of specific Facilities Management operational service issues in the building.
  • Assists in the investigation of complaints regarding services in line with Trust policy.
  • Meets with the building clients and users face-to-face on a regular basis to report upon, discuss and review Essentia Soft FM Services and potential improvements.
  • Works with colleagues providing services in the planning of day-to-day delivery of those services to ensure that building specific issues are considered and that clinical services are properly supported.
  • Supports conflict resolution between building service users, internal and external service suppliers and patients.
  • Supports the monitoring of compliance of service standards via internal and external governance and best practise requirements to ensure that PLACE and CQC assessments are held.
  • Contributes to strategic planning activities in relation to the development of new and existing FM services provided to the building.
  • Contributes to any tenders of Soft or Hard FM services delivered to the building, to ensure that service requirements are fully scoped and any soft FM building specifics are fully catered for.
  • Forms strong working relationships with the central service teams in ensuring that the specific requirements of the building clients and users in relation to services are correctly understood and delivered against.
  • Works closely with the business performance and improvement team in the implementation of new ways of working and efficiency policy and process improvements for the building.
  • Ensures value for money and efficiency and productivity of building FM services, by the implementation of new and improved ways of working.
  • Participates and contributes to change and improvement projects relating to the future FM service needs of the building clients.
  • Works with the asset management team in ensuring the optimum usage and allocation of space given the activities being undertaken in the building.
  • Ensures that overnight and weekend resourcing arrangements, project plans and authorisations and escalation processes are in place and well communicated.
  • Provides accurate, reliable and timely reporting regarding Soft FM services and where appropriate contributes to reports to the Essentia Board on the performance of the department and progress against specific projects. Ensures accurate and satisfactory completion of any statutory or NHS returns and the provision of information within the Trust to the department and others on a timely basis.
  • Monitors and influences workforce allocations (staff bank and agency bookings) in line with the department's financial targets and Trust policies.
  • Ensures that the procedures and systems within the department meet all statutory requirements, through the development and implementation of appropriate policies and procedures and through appropriate audit and control.
  • Ensures team members are knowledgeable about expectations of performance and monitors capability taking remedial action when required with discussion and/or referral to Site Soft Services Manager regarding any issues of concern.
  • Responsible for the management of team leaders and operational teams. To motivate and develop staff and co-ordinate the education and training requirements of the team and in line with the objectives of any staff development initiatives internally or externally.

FAQs

What is the job title for this position?

The job title for this position is Senior Soft Service Manager.

Where is the job located?

The job is located at St Thomas' Hospital, 129 Westminster Bridge Road, London, SE1 7EH.

What are the main responsibilities of the Senior Soft Service Manager?

The main responsibilities include ensuring the smooth operation of Soft FM services like Housekeeping and Patient Food Services, managing client relationships, monitoring service performance, and overseeing the activities of Facilities Management contract providers.

What is the salary range for this position?

The salary range for this position is £54,320 to £60,981 a year, pro rata, inclusive of HCA.

What qualifications and experience are required for this role?

Extensive experience in large and complex facilities management within an NHS environment is required, along with highly developed communication and influencing skills. A substantive knowledge and proven track record in building management and Soft FM services is essential.

Are there opportunities for staff development?

Yes, the role focuses on ensuring that staff have excellent opportunities for development to fulfill their potential.

What kind of working pattern is expected for this position?

This position requires a full-time working pattern.

Does this position require any specific checks or clearances?

Yes, this post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975, and a submission for Disclosure to the Disclosure and Barring Service will be necessary to check for any previous criminal convictions.

Is experience in the healthcare sector desirable for this role?

Yes, management experience of facilities management operational service within an NHS or healthcare environment is desirable.

Who is the employer for this position?

The employer for this position is Guy's and St Thomas' NHS Foundation Trust.

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Guy's and St Thomas' NHS Foundation Trust

Our values: put patients first, take pride in what we do, respect others, act with integrity, strive to be the best. 💙

Science & Healthcare
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Mission & Purpose

Guy's and St Thomas' NHS Foundation Trust is a leading healthcare provider in the UK, offering a wide range of medical services through its hospitals and community services. The Trust is dedicated to providing high-quality, compassionate care to patients while advancing medical research and education. Their ultimate mission is to improve health outcomes and enhance the well-being of the communities they serve. The Trust is committed to innovation, excellence in care, and ensuring equitable access to healthcare for all.