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Talent Acquisition Coordinator

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ICON plc

Aug 3

  • Job
    Full-time
    Junior & Mid Level
  • Dublin
  • Quick Apply

AI generated summary

  • You must have high-volume recruitment experience, knowledge of applicant tracking systems, strong communication skills, and excellent IT proficiency. Be proactive, organized, and a team player.
  • You will assist in pre-employment screening, manage ATS updates, communicate with candidates and stakeholders, audit processes, handle queries, and support recruitment operations.

Requirements

  • Proven high volume recruitment/coordination/admin experience in a busy, fast-paced environment.
  • Excellent knowledge of applicant tracking systems (Workday would be advantageous).
  • Ability to multi-task and handle competing priorities.
  • Experience working in an administrative role, in a busy customer focused environment.
  • Customer centric approach with candidate/Hiring manager experience front and centre.
  • Flexible, proactive, and highly organised with excellent attention to detail.
  • Strong communication skills with the ability to communicate with numerous individuals with a customer focused approach.
  • Excellent IT skills and particularly with Outlook, Excel, Word and PowerPoint.
  • Excellent team player with ability to work autonomously and demonstrate initiative.

Responsibilities

  • Working within our global TA Team, this role will work closely with the Talent Acquisition Specialists in EMEA to provide a consistent and efficient recruitment service to the business.
  • Primary focus of the role is to assist with reviewing, adjudicating and approving New Joiner pre-employment background screening including UK Right To Work checks, ensure effective communication with candidates and stakeholders at all times and ensuring positive candidate and hiring manager experience throughout the recruitment process.
  • Carry out regular audits to ensure process compliance with in global team.
  • Ensure the ATS (Workday) system is updated to record interview details and relevant comments.
  • Update and maintain the ATS with candidate, third party details, merging duplicate agency information and inputting re-submissions where required ensuring a high level of accuracy is maintained.
  • Ensure full communication is provided to relevant team members and other stakeholders with New Joiner background screen status.
  • Be involved in and action ATS changes as requested and run recruitment reports as required.
  • Assist with other related recruitment duties and input Into projects as required.
  • Dependent on region - Coordinators may need to assist with scheduling background checks, following the relevant process and other related hiring activities.
  • Office administration required to support the efficient running of the recruitment process.
  • Build and maintain strong working relationships with the business, ensuring that they are continually appraised and updated on the relevant recruitment processes.
  • Management of day to day queries ensuring all are dealt with in an effective and timely manner and escalated where necessary.
  • Work to the service levels agreed with the business.
  • Other duties as assigned.

FAQs

What is the primary focus of the Talent Acquisition Coordinator role?

The primary focus of the role is to assist with reviewing, adjudicating, and approving New Joiner pre-employment background screening, including UK Right To Work checks, while ensuring effective communication with candidates and stakeholders throughout the recruitment process.

What are some key responsibilities of this position?

Key responsibilities include carrying out regular audits for process compliance, updating the ATS (Workday), maintaining accurate candidate records, communicating background screen status, and managing day-to-day queries effectively.

What qualifications are needed for the Talent Acquisition Coordinator role?

To be successful, candidates should have proven high-volume recruitment or coordination experience, excellent knowledge of applicant tracking systems (Workday is advantageous), strong organizational skills, as well as strong communication and IT skills.

What type of environment will I be working in?

You will be working in a dynamic and supportive environment with some of the brightest and friendliest people in the sector, contributing to shaping the clinical research industry.

Is there a focus on diversity and inclusion in the workplace?

Yes, ICON is committed to providing a workplace free of discrimination and harassment and is an equal opportunity and inclusive employer.

Are there opportunities for career growth and development?

ICON prioritizes building a culture that rewards high performance and nurtures talent, providing opportunities for personal and professional development.

What benefits does ICON offer?

ICON offers competitive salary packages, annual bonuses, a range of health-related benefits for employees and their families, retirement plans, and life assurance.

What is the work culture at ICON?

ICON fosters an ‘Own It’ culture driven by values such as Accountability & Delivery, Collaboration, Partnership, and Integrity, aiming to deliver excellence to clients and patients.

How can I request reasonable accommodations during the application process?

If you need a reasonable accommodation due to a medical condition or disability, you can let ICON know through the designated form in the application process.

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ICON plc

Science & Healthcare
Industry
10,001+
Employees

Mission & Purpose

Since our foundation in Dublin, Ireland in 1990, our mission has been to help our clients to accelerate the development of drugs and devices that save lives and improve quality of life. We do this by delivering best in class information, solutions and performance, with an unyielding focus on quality at all times. We offer a full range of consulting, development and commercialisation services from a global network of offices in 53 countries. We focus our innovation on the factors that are critical to our clients – reducing time to market, reducing cost, and increasing quality – and our global team of experts has extensive experience in a broad range of therapeutic areas.

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