Logo of Huzzle

Home

Matches

Explore

Manage

Find 30,000+ jobs, internships & events from 6,000+ top companies on Huzzle using AI

Team Executive / Administrative Assistant - 10 Month FTC

image

Ashurst

1mo ago

  • Job
    Full-time
    Entry, Junior, Mid & Senior Level
  • Legal
    People, HR & Administration
  • London

AI generated summary

  • You need a proactive, organized team player with strong communication skills, attention to detail, flexibility, and MS Office proficiency, eager to learn and tackle various tasks.
  • You will manage document tasks, coordinate travel, assist with billing, handle client events, answer calls, and ensure compliance with regulations and internal policies.

Requirements

  • 'Can do' approach, including proactively completing tasks that may be outside general scope of duties or requests submitted to Local Hub
  • Strong organisational skills, able to plan and prioritise effectively in order to deliver high volume work or tasks to demanding deadlines
  • Demonstrates initiative and strong client focus, with a willingness to take ownership of tasks or provide solutions to issues that arise
  • Good communication skills, both written and spoken, and able to liaise across all areas within the firm
  • Behaves in a professional manner, and is personable and approachable at all times
  • Methodical approach, with high levels of attention to detail, providing work that is quality checked and complete
  • Team player, able to work well with others to achieve departmental or task specific goals
  • Demonstrates flexibility and willing to adjust priorities or working hours when necessary
  • Keen to learn new skills and willing to complete a broad range of tasks to develop or improve skillset
  • Good level of technical ability in MS Office, including Word, Excel and PowerPoint

Responsibilities

  • Making minor amendments to documents, delegating complex or lengthy documents to Document Specialists when appropriate.
  • Creating and amending documents from various formats including PowerPoint presentations, pitches, CVs, comparisons and filing appropriately.
  • Locating or filing documents into document management systems.
  • Answering calls and taking accurate messages, passing these on promptly and assisting with queries where possible.
  • Arranging conference or video calls.
  • Processing and submitting expense claims and other administrative tasks (such as engagement letters, membership, learning records, business cards, labels).
  • Photocopying, scanning, printing or binding documents, utilising support from resources where appropriate.
  • Arranging travel requirements through direct providers or through the online travel portal for booking of flights, accommodation, transport and itineraries.
  • Organising or maintaining files for both electronic and hard copy documents.
  • Liaising with resources to resolve problems or issues on behalf of lawyers, following up where appropriate.
  • Assisting with the monthly billing process: printing off reports and draft or finalised bills.
  • Creating or amending written or dictated bill narratives.
  • Assisting with New Business Intake requirements and client file opening and related processes.
  • Updating Interaction records and contact details, including creating and adding diary or file notes.
  • Carry out research or client intelligence where helpful for pitches, marketing, events, briefing packs or approaches.
  • Assisting with the coordination of small client events, which may include arranging meeting facilities, resources, or amending materials or documents.
  • Attending client events to provide assistance with welcoming and registrar, where relevant.
  • Where capacity allows, or deadlines demand, assist the Local Hub or Global Shared Services teams with varied ad hoc tasks.
  • Risk and Control: Ensure that all activities and duties are carried out in full compliance with our regulatory requirements and internal policies.

FAQs

What is the duration of the contract for this position?

The position is a 10-month fixed-term contract (FTC).

What are the working hours for this role?

The role requires a commitment of 35 hours per week, working Monday to Friday between the hours of 11am and 7pm, with a 1-hour lunch break each day.

What type of tasks will the Team Executive be responsible for?

The Team Executive will provide diverse administrative, organisational, and document support, including making amendments to documents, arranging travel, assisting with billing, and supporting business development efforts.

Is experience in a legal environment required for this role?

While specific legal experience is not mentioned, strong organisational skills and a keen attention to detail are essential. A 'can do' approach and flexibility to meet deadlines are also important.

Will training and development be provided for this role?

Yes, development within the role will be supported by the Local Hub Team Leader and Operations Manager.

What kind of skills are essential for success in this role?

Essential skills include strong organisational abilities, effective communication, client focus, and proficiency in MS Office, particularly Word, Excel, and PowerPoint.

Are there any specific requirements regarding background checks?

Yes, Ashurst will undertake appropriate vetting of staff, including professional verification and background checks, which will only be conducted with consent.

Is participation in client events part of the job responsibilities?

Yes, the Team Executive may assist with coordinating and attending client events, including managing meeting facilities and welcoming attendees.

Are there opportunities for progression within this role?

While the position is a fixed-term contract, there may be opportunities for skill development and progression depending on performance and available openings within the firm.

How is teamwork emphasized in this position?

Team Executives work closely with members of the Local Hub Team and Global Shared Services teams, acting as a single point of contact to meet high expectations and deadlines for the support required.

image

Ashurst

In a changing world, our vision is to be the most progressive global law firm.

Law
Industry
1001-5000
Employees

Mission & Purpose

Ashurst is a leading global law firm and for 200 years we have been advising local and global corporates, financial institutions and governments on their most complex transactions, disputes and projects. With 31 offices in 18 countries and a best-friend referral relationship with an Indian law firm, we offer the international insight of a global network combined with local market knowledge. Client focused service: our clients can access deep local knowledge and on-the-ground support wherever they do business, from people they know and trust. We build teams that are specific to our clients'​ needs, combining specialist legal skills, industry experience and regional know-how. We have a track record of successfully managing large and complex multi-jurisdictional transactions and projects. Our focus is on getting to the heart of clients'​ legal needs and delivering practical, commercial solutions. You can find our legal notices at ashurst.com/legal-notices.

OpportunitiesView all