The Food and Agriculture Organization (FAO) is a specialised agency of the United Nations focused on achieving global food security and eradicating hunger. The organisation works with governments, institutions, and communities to improve agricultural productivity, promote sustainable farming practices, and ensure that everyone has access to sufficient, safe, and nutritious food. FAO's ultimate mission is to end hunger and malnutrition, contributing to a world where food systems are sustainable and resilient. Their purpose is to support global efforts in creating a better future by promoting sustainable development, reducing rural poverty, and ensuring food security for all.


Non-profit

Working for a sustainable world and secure #FutureofFood for all. Our actions are our future.

You need secondary education, 4 years of relevant experience, proficiency in English, strong MS Office skills, knowledge of office procedures, and the ability to handle confidential matters.

You will manage calendars, arrange meetings, handle correspondence, coordinate office services, prepare reports, oversee support staff, maintain filing systems, and improve office procedures.

People, HR & Administration

Rome

<div></div>
<div>
 <div>
  Job Posting: 11/Sep/2024
 </div>
 <div>
  Closure Date: 25/Sep/2024, 4:59:00 PM
 </div>
 <div>
  Organizational Unit: NFO
 </div>
 <div>
  Job Type: Staff position
 </div>
 <div>
  Type of Requisition: General Service
 </div>
 <div>
  Grade Level: G-5
 </div>
 <div>
  Primary Location: Italy-Rome
 </div>
 <div>
  Duration: Fixed-term: two years with possibility of extension
 </div>
 <div>
  Post Number: 0122645
 </div>
 <div>
  CCOG Code: 2101
 </div>
 <div>
  <div>
   <b> IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device</b>
  </div>
  <div></div>
  <div>
   <i>Staff in the General Service category are recruited locally from the Primary Location area, which is where the office is located.</i>
  </div>
  <ul>
   <li><b>FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture</b></li>
   <li><b>Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply</b></li>
   <li><b>Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values</b></li>
   <li><b>FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination</b></li>
   <li><b>All selected candidates will undergo rigorous reference and background checks</b></li>
   <li><b>All applications will be treated with the strictest confidentiality</b></li>
   <li><b>FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization.</b></li>
  </ul><br>
  <div></div>
  <div>
   The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for <i>better production</i>, <i>better nutrition</i>, <i>a </i><i>better environment,</i> and <i>a better life</i>, leaving no one behind.
  </div>
  <div></div>
  <div>
   <b><br> Organizational Setting</b>
  </div>
  <p>The Forestry Division (NFO) leads FAO's work in promoting sustainable forest management and providing leadership on the environmental, social and economic dimensions of forestry, including its contributions to poverty reduction and food security and nutrition. It liaises with Members, civil society and the private sector in aspects ranging from development of effective forest policies to forest conservation and management issues and strengthens the role of forests in climate change mitigation and adaptation. The Division also collects, analyses and disseminates information on the world's forest resources and on the production, trade and consumption of wood and non-wood forest products.</p>
  <p>The position is located in the Forestry Division (NFO) at FAO headquarters in Rome, Italy.</p>
  <p></p>
  <p><b>Main Purpose</b></p>
  <p>The Office Assistant coordinates and performs the full range of office support, management support and administrative tasks, providing for the smooth and efficient running of the Office. He/ she ensures quality and consistency of the flow of office work and information in the work unit.</p>
  <p></p>
  <p><b>Supervision Received/Exercised</b></p>
  <p>The Office Assistant reports to the Director, NFO.<br> The incumbent operates independently and takes decisions on work priorities and exercises initiative for dealing with cases without precedents. Supervision received is focused on the quality of work outputs. He/ she provides guidance and advice to other office support staff.</p>
  <p></p>
  <p><b>Working Relationships</b></p>
  <p>The Office Assistant works closely with a wide range of colleagues in the Division, with central units and external clients, performing and coordinating office and management support services, and providing procedural guidance and information.</p>
  <p></p>
  <p><b>Key Functions/Results</b></p>
  <ul>
   <li>Screen requests for appointments with supervisor; maintain supervisor's calendar; confirm mutually convenient schedules and arrange appointments; receive visitors; screen and send e-mails; respond to queries and correspondence, often of a sensitive, confidential or technical nature.</li>
   <li>Coordinate office support services for meetings, trainings, seminars, committees, and special projects and events; attend meetings, prepare minutes, monitor follow-up activities; make arrangements for formal editing, translation, etc., of documents and publications.</li>
   <li>Review, record, distribute and process incoming mail and correspondence; follow-up on pending actions; prepare draft responses to a wide range of correspondence and other communications, often requiring knowledge of technical terminologies and/or detailed office procedures; carry out quality control functions for outgoing documents; proofread texts for adherence to format, grammar, punctuation and style.</li>
   <li>Perform a variety of administrative duties, e.g. contract extensions and requests for temporary staff, leave and attendance recording, budget preparation and follow-up; coordinate with other units to ensure smooth running and expedition of work within the unit.</li>
   <li>Research, compile and organize background information and reference materials from various sources for reports, briefs and speeches; generate a variety of statistical and other reports from various databases.</li>
   <li>Coordinate the work of other office support staff, establish priorities and ensure equitable distribution of work; train new staff to relevant administrative procedures and practices and provide general assistance as required.</li>
   <li>Create and maintain the work unit's filing and reference systems; review the efficiency of office procedures and make recommendations for improvements; update office websites.</li>
   <li>Perform other duties as required.</li>
  </ul>
  <p></p>
  <p><b>Impact Of Work</b></p>
  <p>The incumbent's work impacts directly on the smooth and efficient running of the Office. He/ she plays a lead role in the provision of office support services for successful achievement of the organizational unit's mandate.</p><br>
  <p></p>
  <p><br> <b>CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING</b></p><br>
  <p></p>
  <p><br> <b>Minimum Requirements</b></p>
  <p>Education: Secondary School Education<br> Experience: Four years of relevant experience in office/ management support work<br> Languages: Working knowledge (proficient - level C) of English.<br> IT Skills: Very good knowledge of MS Office applications, Internet and office technology equipment.</p>
  <p>Residency: General Service Staff are recruited locally. To be eligible for this position, candidates must be nationals of the country of the duty station or possess an existing visa/work permit and reside within commuting distance of the duty station at the time of the application. "Commuting distance" means the distance within which staff members can travel daily between their place of work and their residence.</p>
  <p></p>
  <p><b>Competencies</b></p>
  <ul>
   <li>Results Focus</li>
   <li>Teamwork</li>
   <li>Communication</li>
   <li>Building Effective Relationships</li>
   <li>Knowledge Sharing and Continuous Improvement</li>
  </ul>
  <p></p>
  <p><b>Technical Skills</b></p>
  <ul>
   <li>Very good knowledge of communication and documentation standards.</li>
   <li>Very good knowledge of corporate computerized financial, travel, human resources systems and administrative procedures and policies.</li>
   <li>Very good knowledge of the organizational structure.</li>
  </ul>
  <p></p>
  <p><b>Desirable Qualifications And Skills</b></p>
  <ul>
   <li>Prior experience in front office management and coordination, with knowledge of related corporate procedures, policies, workflows for clearances and authorizations.</li>
   <li>Ability to draft standard and complex correspondence, as well as to proofread texts/outgoing correspondence and formal documents.</li>
   <li>Ability to plan, organize work and establish priorities, to work under pressure and within tight deadlines.</li>
   <li>High degree of discretion in dealing with confidential matters as well as diplomacy and tact.</li>
   <li>Limited knowledge (intermediate – level B) of another FAO official language (Arabic, Chinese, French, Russian or Spanish).</li>
  </ul>
  <div></div>
  <div>
   <br> _______________________________________________________________________________________
  </div><br>
  <div></div>
  <div>
   <i> FAO staff are expected to adhere to </i><i>FAO Values of Commitment to FAO, </i>
  </div>
  <div>
   <i>Respect for All and Integrity and Transparency</i>
  </div>
  <div>
   _______________________________________________________________________________________
  </div>
  <div></div>
  <div>
   <br>
  </div>
  <div>
   <b>ADDITIONAL INFORMATION</b><br>
   <ul>
    <li>FAO does not charge a fee at any stage of the recruitment process (application, interview, processing)</li>
    <li>Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/</li>
   </ul>
  </div>
  <ul>
   <li>The length of the appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to extension of appointments</li>
  </ul>
  <ul>
   <li>Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.</li>
   <li>General Service Staff are recruited locally. To be eligible for this position, candidates must be nationals of the country of the duty station or possess an existing visa/work permit, and reside within commuting distance of the duty station at the time of the application."Commuting distance" means the distance within which staff members can travel daily between their place of work and their residence.</li>
   <li>No international benefits will be payable as selected candidates are recruited locally and paid in the local currency of the office location</li>
   <li>For additional information visit the FAO employment website: http://www.fao.org/employment/home/en/</li>
  </ul>
  <div>
   <br> <b> REMUNERATION</b><br> A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, click on the following link: <br> https://onehr.un.org/salary-survey/#/salary_scale
  </div>
  <div></div>
  <div>
   <b><br> HOW TO APPLY</b><br>
   <ul>
    <li>To apply, visit the recruitment website at Jobs at FAO and complete your online profile. Once completed, please apply and submit your application, with language certificates as attachments. Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications. FAO reserves the right to request candidates to undertake a language test in the future, as appropriate</li>
    <li>Incomplete applications will not be considered</li>
   </ul>
  </div>
  <ul>
   <li>Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications</li>
   <li>Incomplete applications will not be considered</li>
   <li>Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application</li>
   <li>Only applications received through the recruitment portal will be considered</li>
  </ul>
  <ul>
   <li>Your application will be screened based on the information provided in your online profile</li>
   <li>We encourage applicants to submit the application well before the deadline date.</li>
  </ul>
  <div>
   If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance: <b>https://fao.service-now.com/csp</b>
  </div>
  <div>
   <b> FAO IS A NON-SMOKING ENVIRONMENT</b>
  </div>
 </div>
</div>
<div></div>



 
  Job Posting: 11/Sep/2024
 
 
  Closure Date: 25/Sep/2024, 4:59:00 PM
 
 
  Organizational Unit: NFO
 
 
  Job Type: Staff position
 
 
  Type of Requisition: General Service
 
 
  Grade Level: G-5
 
 
  Primary Location: Italy-Rome
 
 
  Duration: Fixed-term: two years with possibility of extension
 
 
  Post Number: 0122645
 
 
  CCOG Code: 2101
 
 
  
    IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
  
  
  
   Staff in the General Service category are recruited locally from the Primary Location area, which is where the office is located.
  
  
   FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
   Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply
   Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
   FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
   All selected candidates will undergo rigorous reference and background checks
   All applications will be treated with the strictest confidentiality
   FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization.
  
  
  
   The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind.
  
  
  
    Organizational Setting
  
  The Forestry Division (NFO) leads FAO's work in promoting sustainable forest management and providing leadership on the environmental, social and economic dimensions of forestry, including its contributions to poverty reduction and food security and nutrition. It liaises with Members, civil society and the private sector in aspects ranging from development of effective forest policies to forest conservation and management issues and strengthens the role of forests in climate change mitigation and adaptation. The Division also collects, analyses and disseminates information on the world's forest resources and on the production, trade and consumption of wood and non-wood forest products.
  The position is located in the Forestry Division (NFO) at FAO headquarters in Rome, Italy.
  
  Main Purpose
  The Office Assistant coordinates and performs the full range of office support, management support and administrative tasks, providing for the smooth and efficient running of the Office. He/ she ensures quality and consistency of the flow of office work and information in the work unit.
  
  Supervision Received/Exercised
  The Office Assistant reports to the Director, NFO. The incumbent operates independently and takes decisions on work priorities and exercises initiative for dealing with cases without precedents. Supervision received is focused on the quality of work outputs. He/ she provides guidance and advice to other office support staff.
  
  Working Relationships
  The Office Assistant works closely with a wide range of colleagues in the Division, with central units and external clients, performing and coordinating office and management support services, and providing procedural guidance and information.
  
  Key Functions/Results
  
   Screen requests for appointments with supervisor; maintain supervisor's calendar; confirm mutually convenient schedules and arrange appointments; receive visitors; screen and send e-mails; respond to queries and correspondence, often of a sensitive, confidential or technical nature.
   Coordinate office support services for meetings, trainings, seminars, committees, and special projects and events; attend meetings, prepare minutes, monitor follow-up activities; make arrangements for formal editing, translation, etc., of documents and publications.
   Review, record, distribute and process incoming mail and correspondence; follow-up on pending actions; prepare draft responses to a wide range of correspondence and other communications, often requiring knowledge of technical terminologies and/or detailed office procedures; carry out quality control functions for outgoing documents; proofread texts for adherence to format, grammar, punctuation and style.
   Perform a variety of administrative duties, e.g. contract extensions and requests for temporary staff, leave and attendance recording, budget preparation and follow-up; coordinate with other units to ensure smooth running and expedition of work within the unit.
   Research, compile and organize background information and reference materials from various sources for reports, briefs and speeches; generate a variety of statistical and other reports from various databases.
   Coordinate the work of other office support staff, establish priorities and ensure equitable distribution of work; train new staff to relevant administrative procedures and practices and provide general assistance as required.
   Create and maintain the work unit's filing and reference systems; review the efficiency of office procedures and make recommendations for improvements; update office websites.
   Perform other duties as required.
  
  
  Impact Of Work
  The incumbent's work impacts directly on the smooth and efficient running of the Office. He/ she plays a lead role in the provision of office support services for successful achievement of the organizational unit's mandate.
  
   CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
  
   Minimum Requirements
  Education: Secondary School Education Experience: Four years of relevant experience in office/ management support work Languages: Working knowledge (proficient - level C) of English. IT Skills: Very good knowledge of MS Office applications, Internet and office technology equipment.
  Residency: General Service Staff are recruited locally. To be eligible for this position, candidates must be nationals of the country of the duty station or possess an existing visa/work permit and reside within commuting distance of the duty station at the time of the application. "Commuting distance" means the distance within which staff members can travel daily between their place of work and their residence.
  
  Competencies
  
   Results Focus
   Teamwork
   Communication
   Building Effective Relationships
   Knowledge Sharing and Continuous Improvement
  
  
  Technical Skills
  
   Very good knowledge of communication and documentation standards.
   Very good knowledge of corporate computerized financial, travel, human resources systems and administrative procedures and policies.
   Very good knowledge of the organizational structure.
  
  
  Desirable Qualifications And Skills
  
   Prior experience in front office management and coordination, with knowledge of related corporate procedures, policies, workflows for clearances and authorizations.
   Ability to draft standard and complex correspondence, as well as to proofread texts/outgoing correspondence and formal documents.
   Ability to plan, organize work and establish priorities, to work under pressure and within tight deadlines.
   High degree of discretion in dealing with confidential matters as well as diplomacy and tact.
   Limited knowledge (intermediate – level B) of another FAO official language (Arabic, Chinese, French, Russian or Spanish).
  
  
  
    _______________________________________________________________________________________
  
  
  
    FAO staff are expected to adhere to FAO Values of Commitment to FAO, 
  
  
   Respect for All and Integrity and Transparency
  
  
   _______________________________________________________________________________________
  
  
  
   
  
  
   ADDITIONAL INFORMATION
   
    FAO does not charge a fee at any stage of the recruitment process (application, interview, processing)
    Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
   
  
  
   The length of the appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to extension of appointments
  
  
   Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
   General Service Staff are recruited locally. To be eligible for this position, candidates must be nationals of the country of the duty station or possess an existing visa/work permit, and reside within commuting distance of the duty station at the time of the application."Commuting distance" means the distance within which staff members can travel daily between their place of work and their residence.
   No international benefits will be payable as selected candidates are recruited locally and paid in the local currency of the office location
   For additional information visit the FAO employment website: http://www.fao.org/employment/home/en/
  
  
     REMUNERATION A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, click on the following link:  https://onehr.un.org/salary-survey/#/salary_scale
  
  
  
    HOW TO APPLY
   
    To apply, visit the recruitment website at Jobs at FAO and complete your online profile. Once completed, please apply and submit your application, with language certificates as attachments. Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications. FAO reserves the right to request candidates to undertake a language test in the future, as appropriate
    Incomplete applications will not be considered
   
  
  
   Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
   Incomplete applications will not be considered
   Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
   Only applications received through the recruitment portal will be considered
  
  
   Your application will be screened based on the information provided in your online profile
   We encourage applicants to submit the application well before the deadline date.
  
  
   If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance: https://fao.service-now.com/csp
  
  
    FAO IS A NON-SMOKING ENVIRONMENT
  
 



Office Assistant - FAO

Office Assistant

You need a relevant university degree, 3 years of experience in program management, strong English skills, and expertise in report drafting, web-based applications, and UN operations; multilingual skills are a plus.

You will plan, prepare, and edit reports, manage geographic content, optimize the BOL system, create guidelines, and provide user support and training as needed.

Consulting

Research & Development

<div></div>
<div>
 <div>
  Job Posting: 05/Sep/2024
 </div>
 <div>
  Closure Date: 19/Sep/2024, 4:59:00 PM
 </div>
 <div>
  Organizational Unit: ODG - Office of the Director-General
 </div>
 <div>
  Job Type: Non-staff opportunities
 </div>
 <div>
  Type of Requisition: Consultant / PSA (Personal Services Agreement)
 </div>
 <div>
  Grade Level: N/A
 </div>
 <div>
  Primary Location: Italy-Rome
 </div>
 <div>
  Duration: 11 months
 </div>
 <div>
  Post Number: N/A
 </div>
 <div>
  <div>
   IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
  </div><br>
  <div></div>
  <ul>
   <li>FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture.</li>
   <li>Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply;</li>
   <li>Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values</li>
   <li>FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination</li>
   <li>All selected candidates will undergo rigorous reference and background checks</li>
   <li>All applications will be treated with the strictest confidentiality</li>
  </ul><br>
  <div>
  </div>
  <p><b>Organizational Setting</b></p>
  <p>The activities referred to in this Vacancy Announcement are carried out by the Briefs Unit located within the Office of the Director-General (ODG). The Briefs Unit is responsible for the preparation of all Briefs for the DG’s bilateral meetings and participation in events and field visits as needed, both at headquarters and during his official travels.</p>
  <p><br> <b> Reporting Lines</b></p>
  <p>The Consultant or PSA selected will report to the Senior Programme Officer (Briefs).</p>
  <p><br> <b> Technical Focus</b></p>
  <p>The Consultant or PSA will be responsible for planning, requesting, researching and compiling briefing materials, including main discussion points, for use by the Director-General and Core Leadership on the occasion of high-level meetings, panels and events, as well as contributing to the ongoing maintenance and development of appropriate tools and platforms for the production, monitoring and archiving of briefs and related information resources.</p>
  <p><br> <b> Tasks and responsibilities</b></p>
  <ul>
   <li>Contribute directly to the planning, scheduling, preparation and submission of briefs, reports and related products, including researching, analysing and collating content and reviewing and editing information to ensure the highest standards of quality, relevance and accuracy under tight and multiple deadlines.</li>
   <li>Take primary responsibility within the ODG Briefs Unit for content related to specific geographic and thematic areas (according to the team’s evolving work plan).</li>
   <li>Contribute to the ongoing development and implementation of the Briefs OnLine (BOL) system, the optimization of related workflows, and the creation and maintenance of databases, archives and monitoring tools as required.</li>
   <li>Develop content and BOL system guidelines and provides support and training as necessary to headquarters and decentralized office users.</li>
   <li>Perform other related duties as required.</li>
  </ul>
  <p></p>
  <p></p>
  <p><b>CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING</b></p>
  <p><br> <b> Minimum Requirements</b></p>
  <ul>
   <li>University degree in international relations, political science, social sciences and humanities, law, economics, agriculture or other relevant fields related to FAO’s Programme of Work.</li>
   <li>Three years of relevant experience in the field of programme/project management, operations, administration as well as development-related work in an international organizational setting, including planning and use of information and knowledge management platforms or workflow systems.</li>
   <li>Working knowledge of English.</li>
  </ul>
  <p><br> <b> FAO Core Competencies</b></p>
  <ul>
   <li>Results Focus</li>
   <li>Teamwork</li>
   <li>Communication</li>
   <li>Building Effective Relationships</li>
   <li>Knowledge Sharing and Continuous Improvement</li>
  </ul>
  <p><br> <b> Technical/Functional Skills</b></p>
  <ul>
   <li>Work experience in more than one location or area of work.</li>
   <li>Familiarity with Briefs OnLine (BOL) system will be considered an asset.</li>
  </ul>
  <p><br> <b> Selection Criteria</b></p>
  <p>Dependent on the orientation(s):</p>
  <ul>
   <li>Excellent English drafting and editorial skills and excellent knowledge of documentation standards.</li>
   <li>Advanced experience in the design, planning and preparation of technical/policy briefs, reports, speaking points and background documents for public or development institutions or academia.</li>
   <li>Experience in collecting, analysing and re-presenting complex concepts and treating sensitive topics for high-level audiences, while maintaining accuracy and adhering to strict and multiple deadlines.</li>
   <li>Sound experience in using and supporting the tailoring of web-based content management applications, including provision of user training and support.</li>
   <li>Work experience with United Nations or other development agencies, and knowledge of FAO’s mandate, policies, programmes, priorities and structure, including the decentralized office network, will be considered an asset.</li>
   <li>Knowledge of Arabic, Chinese or Russian will be considered an asset.</li>
  </ul>
  <div></div>
  <p><br> Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency</p><br>
  <div></div>
  <div>
   <b> ADDITIONAL INFORMATION</b>
  </div>
  <ul>
   <li>FAO does not charge any fee at any stage of the recruitment process (application, interview, processing)</li>
   <li>Please note that FAO will only consider academic credentials or degrees obtained from an educational institution recognized in the IAU/UNESCO list</li>
   <li>Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/</li>
   <li>For more information, visit the FAO employment website</li>
   <li>Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.</li>
  </ul><br>
  <div></div>
  <div>
   <b>HOW TO APPLY</b>
  </div>
  <ul>
   <li>To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills</li>
   <li>Candidates are requested to attach a letter of motivation to the online profile</li>
   <li>Once your profile is completed, please apply, and submit your application</li>
   <li>Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications</li>
   <li>Incomplete applications will not be considered</li>
   <li>Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application</li>
   <li>Only applications received through the FAO recruitment portal will be considered</li>
   <li>Your application will be screened based on the information provided in your online profile</li>
   <li>We encourage applicants to submit the application well before the deadline date.</li>
  </ul>
  <p>If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance: <b>https://fao.service-now.com/csp</b></p>
  <p><b> FAO IS A NON-SMOKING ENVIRONMENT</b></p>
 </div>
</div>
<div></div>



 
  Job Posting: 05/Sep/2024
 
 
  Closure Date: 19/Sep/2024, 4:59:00 PM
 
 
  Organizational Unit: ODG - Office of the Director-General
 
 
  Job Type: Non-staff opportunities
 
 
  Type of Requisition: Consultant / PSA (Personal Services Agreement)
 
 
  Grade Level: N/A
 
 
  Primary Location: Italy-Rome
 
 
  Duration: 11 months
 
 
  Post Number: N/A
 
 
  
   IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
  
  
  
   FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture.
   Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply;
   Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
   FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
   All selected candidates will undergo rigorous reference and background checks
   All applications will be treated with the strictest confidentiality
  
  
  
  Organizational Setting
  The activities referred to in this Vacancy Announcement are carried out by the Briefs Unit located within the Office of the Director-General (ODG). The Briefs Unit is responsible for the preparation of all Briefs for the DG’s bilateral meetings and participation in events and field visits as needed, both at headquarters and during his official travels.
    Reporting Lines
  The Consultant or PSA selected will report to the Senior Programme Officer (Briefs).
    Technical Focus
  The Consultant or PSA will be responsible for planning, requesting, researching and compiling briefing materials, including main discussion points, for use by the Director-General and Core Leadership on the occasion of high-level meetings, panels and events, as well as contributing to the ongoing maintenance and development of appropriate tools and platforms for the production, monitoring and archiving of briefs and related information resources.
    Tasks and responsibilities
  
   Contribute directly to the planning, scheduling, preparation and submission of briefs, reports and related products, including researching, analysing and collating content and reviewing and editing information to ensure the highest standards of quality, relevance and accuracy under tight and multiple deadlines.
   Take primary responsibility within the ODG Briefs Unit for content related to specific geographic and thematic areas (according to the team’s evolving work plan).
   Contribute to the ongoing development and implementation of the Briefs OnLine (BOL) system, the optimization of related workflows, and the creation and maintenance of databases, archives and monitoring tools as required.
   Develop content and BOL system guidelines and provides support and training as necessary to headquarters and decentralized office users.
   Perform other related duties as required.
  
  
  
  CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
    Minimum Requirements
  
   University degree in international relations, political science, social sciences and humanities, law, economics, agriculture or other relevant fields related to FAO’s Programme of Work.
   Three years of relevant experience in the field of programme/project management, operations, administration as well as development-related work in an international organizational setting, including planning and use of information and knowledge management platforms or workflow systems.
   Working knowledge of English.
  
    FAO Core Competencies
  
   Results Focus
   Teamwork
   Communication
   Building Effective Relationships
   Knowledge Sharing and Continuous Improvement
  
    Technical/Functional Skills
  
   Work experience in more than one location or area of work.
   Familiarity with Briefs OnLine (BOL) system will be considered an asset.
  
    Selection Criteria
  Dependent on the orientation(s):
  
   Excellent English drafting and editorial skills and excellent knowledge of documentation standards.
   Advanced experience in the design, planning and preparation of technical/policy briefs, reports, speaking points and background documents for public or development institutions or academia.
   Experience in collecting, analysing and re-presenting complex concepts and treating sensitive topics for high-level audiences, while maintaining accuracy and adhering to strict and multiple deadlines.
   Sound experience in using and supporting the tailoring of web-based content management applications, including provision of user training and support.
   Work experience with United Nations or other development agencies, and knowledge of FAO’s mandate, policies, programmes, priorities and structure, including the decentralized office network, will be considered an asset.
   Knowledge of Arabic, Chinese or Russian will be considered an asset.
  
  
   Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency
  
  
    ADDITIONAL INFORMATION
  
  
   FAO does not charge any fee at any stage of the recruitment process (application, interview, processing)
   Please note that FAO will only consider academic credentials or degrees obtained from an educational institution recognized in the IAU/UNESCO list
   Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
   For more information, visit the FAO employment website
   Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
  
  
  
   HOW TO APPLY
  
  
   To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
   Candidates are requested to attach a letter of motivation to the online profile
   Once your profile is completed, please apply, and submit your application
   Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
   Incomplete applications will not be considered
   Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
   Only applications received through the FAO recruitment portal will be considered
   Your application will be screened based on the information provided in your online profile
   We encourage applicants to submit the application well before the deadline date.
  
  If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance: https://fao.service-now.com/csp
   FAO IS A NON-SMOKING ENVIRONMENT
 



Reports Specialist - FAO

Reports Specialist

You need a secondary technical education, 5 years in electrical system maintenance, English proficiency, IT skills, and knowledge of building systems. Italian is a plus. Local residency required.

You will supervise electricians, manage maintenance activities, assist in project oversight, prepare schedules and reports, monitor compliance and safety, and propose energy-saving initiatives.

Engineering

Facilities Management

<div></div>
<div>
 <div>
  Job Posting: 23/Aug/2024
 </div>
 <div>
  Closure Date: 18/Oct/2024, 4:59:00 PM
 </div>
 <div>
  Organizational Unit: CSL
 </div>
 <div>
  Job Type: Staff position
 </div>
 <div>
  Type of Requisition: General Service
 </div>
 <div>
  Grade Level: G-5
 </div>
 <div>
  Primary Location: Italy-Rome
 </div>
 <div>
  Duration: Fixed-term: 2 years with possibility of extension
 </div>
 <div>
  Post Number: 0246735
 </div>
 <div>
  CCOG Code: 2301
 </div>
 <div>
  <div>
   <b> IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device</b>
  </div>
  <div></div>
  <div>
   <i>Staff in the General Service category are recruited locally from the Primary Location area, which is where the office is located.</i>
  </div>
  <ul>
   <li><b>FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture</b></li>
   <li><b>Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply</b></li>
   <li><b>Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values</b></li>
   <li><b>FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination</b></li>
   <li><b>All selected candidates will undergo rigorous reference and background checks</b></li>
   <li><b>All applications will be treated with the strictest confidentiality</b></li>
   <li><b>FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization.</b></li>
  </ul><br>
  <div></div>
  <div>
   The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for <i>better production</i>, <i>better nutrition</i>, <i>a </i><i>better environment,</i> and <i>a better life</i>, leaving no one behind.
  </div>
  <div>
   <br>
  </div>
  <div>
   <b> Organizational Setting</b>
  </div>
  <div></div>
  <div>
   The Infrastructure Services (CSLI) within the Logistics Services Division (CSL) is responsible for the maintenance of the headquarters premises and for providing services to FAO employees. CSLI assists FAO Decentralized Offices in facilities maintenance, technical projects, infrastructure activities and technically innovative systems to reduce their carbon footprint. CSLI furthermore, coordinates the special safety projects funded by the Government of Italy, which involves upgrading the headquarters buildings to the current safety norms. In addition, it drives the implementation of Corporate Environmental Responsibility Strategy within headquarters and Decentralized Offices.
  </div>
  <div></div>
  <div>
   The post is located in the Corporate Logistics and Operational Support Stream of the Infrastructure Services (CSLI) within the Logistics Services Division (CSL) at FAO headquarters in Rome, Italy.
  </div>
  <div></div>
  <div>
   <b>Main Purpose</b>
  </div>
  <div></div>
  <div>
   The Maintenance Supervisor (Electrical Systems) coordinates the maintenance and implementation of electrical and electronic systems. Responsibilities may include the supervision of sites, the co-ordination of electricians, the supervision of safety and security related to electrical systems
  </div>
  <div></div>
  <div>
   <b>Supervision Received/Exercised</b>
  </div>
  <div></div>
  <div>
   The Maintenance Supervisor (Electrical Systems) works under the direct supervision of the Maintenance Associate and overall guidance of the Facilities Management Officer. He/ she operates independently, applying personal initiative and sound judgement. Supervision received is focused on the quality of work output. The incumbent provides technical and procedural guidance to other maintenance and logistics support staff.
  </div>
  <div></div>
  <div>
   <b>Working Relationships</b>
  </div>
  <div></div>
  <div>
   The Maintenance Supervisor (Electrical Systems) maintains a wide range of contacts with FAO officers and staff throughout the Organization. The incumbent collaborates closely with internal clients and assists the Maintenance Associate with outside contractors, ensuring the quality and timeliness of electrical systems works.
  </div>
  <div></div>
  <div>
   <b>Key Functions/Results</b>
  </div>
  <div></div>
  <ul>
   <li>Supervise the team of electricians. and monitor all the activities related to the ordinary maintenance of the electrical (substations, generators, UPSs, panelboards), fire alarm, lifts, special and security systems carried out by the outsourced contractors and/or by FAO electricians.</li>
  </ul>
  <ul>
   <li>Supervise all the extraordinary works, ensuring compliance with timeline, quality, client's requirement and technical specifications.</li>
  </ul>
  <ul>
   <li>Assist the Facilities Management Officer in the supervision of large projects by monitoring the performance of the contractors, including works carried out by the Italian Ministry of Infrastructure in the FAO headquarter premises.</li>
  </ul>
  <ul>
   <li>Assist in preparing work programmes and schedules.</li>
  </ul>
  <ul>
   <li>Assist in the preparation of contract specifications and evaluation of tenders in the electrical field.</li>
  </ul>
  <ul>
   <li>Assist in the preparation of cost estimates for maintenance works and renovation works in the electrical field.</li>
  </ul>
  <ul>
   <li>Prepare daily/monthly plans for the Electricians Group and liaise with the Maintenance Assistant for technical installations when necessary.</li>
  </ul>
  <ul>
   <li>Monitor the ordinary and extraordinary maintenance of the lifts as performed by the external contractor.</li>
  </ul>
  <ul>
   <li>Initiate purchase requisitions for the acquisition of electrical materials for internal electricians.</li>
  </ul>
  <ul>
   <li>Highlight areas requiring special maintenance of the electrical systems work and relevant actions for future improvement.</li>
  </ul>
  <ul>
   <li>Investigate and assist in market research to identify new products that could be advantageous to the Service.</li>
  </ul>
  <ul>
   <li>Propose and implement any action aiming to save energy consumption of the buildings.</li>
  </ul>
  <ul>
   <li>Help ensuring the efficient and safe functioning of electrical equipment according to Italian and European Union Safety codes.</li>
  </ul>
  <ul>
   <li>Provide reports and prepare schemes related to activities as performed.</li>
  </ul>
  <ul>
   <li>Suggest any action to improve continuity of the electric service to the critical areas of the Organization.</li>
  </ul>
  <ul>
   <li>Support corporate initiatives in accordance with the Corporate Environmental Responsibility Strategy to reduce emissions, increase efficiency and integrate sustainability.</li>
  </ul>
  <ul>
   <li>Perform any other duty as required.</li>
  </ul>
  <div></div>
  <div>
   <b>Impact of Work</b>
  </div>
  <div></div>
  <div>
   The incumbent supports the Maintenance Associate in the coordination of the renovation and maintenance of the electrical and special systems at FAO headquarters. The incumbent's work has a direct impact on the smooth and efficient work of the performing of the electrical technicians group and on the reputation of the work unit.
  </div>
  <div></div>
  <div>
   <b>CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING</b>
  </div>
  <div></div>
  <div>
   <b>Minimum Requirements</b>
  </div>
  <div></div>
  <div>
   Education: Secondary technical school education supplemented by certified technical courses.
  </div>
  <div>
   Experience: Five years of experience in the maintenance of electrical and/or special systems in large buildings.
  </div>
  <div>
   Languages: Working knowledge (proficient - level C) of English.
  </div>
  <div>
   IT Skills: Very good knowledge of standard MS Office applications, Internet and office technology equipment.
  </div>
  <div></div>
  <div>
   Residency: General Service Staff are recruited locally. To be eligible for this position, candidates must be nationals of the country of the duty station or possess an existing visa/work permit and reside within commuting distance of the duty station at the time of the application. "Commuting distance" means the distance within which staff members can travel daily between their place of work and their residence.
  </div>
  <div></div>
  <div>
   <b>Competencies</b>
  </div>
  <div></div>
  <ul>
   <li>Results Focus</li>
  </ul>
  <ul>
   <li>Teamwork</li>
  </ul>
  <ul>
   <li>Communication</li>
  </ul>
  <ul>
   <li>Building Effective Relationships</li>
  </ul>
  <ul>
   <li>Knowledge Sharing and Continuous Improvement</li>
  </ul>
  <div></div>
  <div>
   <b>Technical Skills</b>
  </div>
  <div></div>
  <ul>
   <li>Very good knowledge of building 'electrical and electronic systems</li>
  </ul>
  <ul>
   <li>Demonstrated ability to identify issues and determine repairs.</li>
  </ul>
  <ul>
   <li>Demonstrated ability to plan maintenance schedules for building repairs.</li>
  </ul>
  <ul>
   <li>Ability to read blueprints and electrical diagrams.</li>
  </ul>
  <div></div>
  <div>
   <b>Desirable Qualifications and Skills</b>
  </div>
  <div></div>
  <ul>
   <li>Good knowledge of concepts and principles of electrical, electronic systems and components.</li>
  </ul>
  <ul>
   <li>Working knowledge (proficient - level C) of Italian.</li>
  </ul>
  <ul>
   <li>Knowledge of corporate environmental responsibility.</li>
  </ul>
  <div></div>
  <div>
   <br> _______________________________________________________________________________________
  </div><br>
  <div></div>
  <div>
   <i> FAO staff are expected to adhere to </i><i>FAO Values of Commitment to FAO, </i>
  </div>
  <div>
   <i>Respect for All and Integrity and Transparency</i>
  </div>
  <div>
   _______________________________________________________________________________________
  </div>
  <div></div>
  <div>
   <br>
  </div>
  <div>
   <b>ADDITIONAL INFORMATION</b><br>
   <ul>
    <li>FAO does not charge a fee at any stage of the recruitment process (application, interview, processing)</li>
    <li>Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/</li>
   </ul>
  </div>
  <ul>
   <li>The length of the appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to extension of appointments</li>
  </ul>
  <ul>
   <li>Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.</li>
   <li>General Service Staff are recruited locally. To be eligible for this position, candidates must be nationals of the country of the duty station or possess an existing visa/work permit, and reside within commuting distance of the duty station at the time of the application."Commuting distance" means the distance within which staff members can travel daily between their place of work and their residence.</li>
   <li>No international benefits will be payable as selected candidates are recruited locally and paid in the local currency of the office location</li>
   <li>For additional information visit the FAO employment website: http://www.fao.org/employment/home/en/</li>
  </ul>
  <div>
   <br> <b> REMUNERATION</b><br> A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, click on the following link: <br> https://onehr.un.org/salary-survey/#/salary_scale
  </div>
  <div></div>
  <div>
   <b><br> HOW TO APPLY</b><br>
   <ul>
    <li>To apply, visit the recruitment website at Jobs at FAO and complete your online profile. Once completed, please apply and submit your application, with language certificates as attachments. Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications. FAO reserves the right to request candidates to undertake a language test in the future, as appropriate</li>
    <li>Incomplete applications will not be considered</li>
   </ul>
  </div>
  <ul>
   <li>Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications</li>
   <li>Incomplete applications will not be considered</li>
   <li>Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application</li>
   <li>Only applications received through the recruitment portal will be considered</li>
  </ul>
  <ul>
   <li>Your application will be screened based on the information provided in your online profile</li>
   <li>We encourage applicants to submit the application well before the deadline date.</li>
  </ul>
  <div>
   If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance: <b>https://fao.service-now.com/csp</b>
  </div>
  <div>
   <b> FAO IS A NON-SMOKING ENVIRONMENT</b>
  </div>
 </div>
</div>
<div></div>



 
  Job Posting: 23/Aug/2024
 
 
  Closure Date: 18/Oct/2024, 4:59:00 PM
 
 
  Organizational Unit: CSL
 
 
  Job Type: Staff position
 
 
  Type of Requisition: General Service
 
 
  Grade Level: G-5
 
 
  Primary Location: Italy-Rome
 
 
  Duration: Fixed-term: 2 years with possibility of extension
 
 
  Post Number: 0246735
 
 
  CCOG Code: 2301
 
 
  
    IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
  
  
  
   Staff in the General Service category are recruited locally from the Primary Location area, which is where the office is located.
  
  
   FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
   Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply
   Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
   FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
   All selected candidates will undergo rigorous reference and background checks
   All applications will be treated with the strictest confidentiality
   FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization.
  
  
  
   The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind.
  
  
   
  
  
    Organizational Setting
  
  
  
   The Infrastructure Services (CSLI) within the Logistics Services Division (CSL) is responsible for the maintenance of the headquarters premises and for providing services to FAO employees. CSLI assists FAO Decentralized Offices in facilities maintenance, technical projects, infrastructure activities and technically innovative systems to reduce their carbon footprint. CSLI furthermore, coordinates the special safety projects funded by the Government of Italy, which involves upgrading the headquarters buildings to the current safety norms. In addition, it drives the implementation of Corporate Environmental Responsibility Strategy within headquarters and Decentralized Offices.
  
  
  
   The post is located in the Corporate Logistics and Operational Support Stream of the Infrastructure Services (CSLI) within the Logistics Services Division (CSL) at FAO headquarters in Rome, Italy.
  
  
  
   Main Purpose
  
  
  
   The Maintenance Supervisor (Electrical Systems) coordinates the maintenance and implementation of electrical and electronic systems. Responsibilities may include the supervision of sites, the co-ordination of electricians, the supervision of safety and security related to electrical systems
  
  
  
   Supervision Received/Exercised
  
  
  
   The Maintenance Supervisor (Electrical Systems) works under the direct supervision of the Maintenance Associate and overall guidance of the Facilities Management Officer. He/ she operates independently, applying personal initiative and sound judgement. Supervision received is focused on the quality of work output. The incumbent provides technical and procedural guidance to other maintenance and logistics support staff.
  
  
  
   Working Relationships
  
  
  
   The Maintenance Supervisor (Electrical Systems) maintains a wide range of contacts with FAO officers and staff throughout the Organization. The incumbent collaborates closely with internal clients and assists the Maintenance Associate with outside contractors, ensuring the quality and timeliness of electrical systems works.
  
  
  
   Key Functions/Results
  
  
  
   Supervise the team of electricians. and monitor all the activities related to the ordinary maintenance of the electrical (substations, generators, UPSs, panelboards), fire alarm, lifts, special and security systems carried out by the outsourced contractors and/or by FAO electricians.
  
  
   Supervise all the extraordinary works, ensuring compliance with timeline, quality, client's requirement and technical specifications.
  
  
   Assist the Facilities Management Officer in the supervision of large projects by monitoring the performance of the contractors, including works carried out by the Italian Ministry of Infrastructure in the FAO headquarter premises.
  
  
   Assist in preparing work programmes and schedules.
  
  
   Assist in the preparation of contract specifications and evaluation of tenders in the electrical field.
  
  
   Assist in the preparation of cost estimates for maintenance works and renovation works in the electrical field.
  
  
   Prepare daily/monthly plans for the Electricians Group and liaise with the Maintenance Assistant for technical installations when necessary.
  
  
   Monitor the ordinary and extraordinary maintenance of the lifts as performed by the external contractor.
  
  
   Initiate purchase requisitions for the acquisition of electrical materials for internal electricians.
  
  
   Highlight areas requiring special maintenance of the electrical systems work and relevant actions for future improvement.
  
  
   Investigate and assist in market research to identify new products that could be advantageous to the Service.
  
  
   Propose and implement any action aiming to save energy consumption of the buildings.
  
  
   Help ensuring the efficient and safe functioning of electrical equipment according to Italian and European Union Safety codes.
  
  
   Provide reports and prepare schemes related to activities as performed.
  
  
   Suggest any action to improve continuity of the electric service to the critical areas of the Organization.
  
  
   Support corporate initiatives in accordance with the Corporate Environmental Responsibility Strategy to reduce emissions, increase efficiency and integrate sustainability.
  
  
   Perform any other duty as required.
  
  
  
   Impact of Work
  
  
  
   The incumbent supports the Maintenance Associate in the coordination of the renovation and maintenance of the electrical and special systems at FAO headquarters. The incumbent's work has a direct impact on the smooth and efficient work of the performing of the electrical technicians group and on the reputation of the work unit.
  
  
  
   CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
  
  
  
   Minimum Requirements
  
  
  
   Education: Secondary technical school education supplemented by certified technical courses.
  
  
   Experience: Five years of experience in the maintenance of electrical and/or special systems in large buildings.
  
  
   Languages: Working knowledge (proficient - level C) of English.
  
  
   IT Skills: Very good knowledge of standard MS Office applications, Internet and office technology equipment.
  
  
  
   Residency: General Service Staff are recruited locally. To be eligible for this position, candidates must be nationals of the country of the duty station or possess an existing visa/work permit and reside within commuting distance of the duty station at the time of the application. "Commuting distance" means the distance within which staff members can travel daily between their place of work and their residence.
  
  
  
   Competencies
  
  
  
   Results Focus
  
  
   Teamwork
  
  
   Communication
  
  
   Building Effective Relationships
  
  
   Knowledge Sharing and Continuous Improvement
  
  
  
   Technical Skills
  
  
  
   Very good knowledge of building 'electrical and electronic systems
  
  
   Demonstrated ability to identify issues and determine repairs.
  
  
   Demonstrated ability to plan maintenance schedules for building repairs.
  
  
   Ability to read blueprints and electrical diagrams.
  
  
  
   Desirable Qualifications and Skills
  
  
  
   Good knowledge of concepts and principles of electrical, electronic systems and components.
  
  
   Working knowledge (proficient - level C) of Italian.
  
  
   Knowledge of corporate environmental responsibility.
  
  
  
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    FAO staff are expected to adhere to FAO Values of Commitment to FAO, 
  
  
   Respect for All and Integrity and Transparency
  
  
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   ADDITIONAL INFORMATION
   
    FAO does not charge a fee at any stage of the recruitment process (application, interview, processing)
    Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
   
  
  
   The length of the appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to extension of appointments
  
  
   Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
   General Service Staff are recruited locally. To be eligible for this position, candidates must be nationals of the country of the duty station or possess an existing visa/work permit, and reside within commuting distance of the duty station at the time of the application."Commuting distance" means the distance within which staff members can travel daily between their place of work and their residence.
   No international benefits will be payable as selected candidates are recruited locally and paid in the local currency of the office location
   For additional information visit the FAO employment website: http://www.fao.org/employment/home/en/
  
  
     REMUNERATION A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, click on the following link:  https://onehr.un.org/salary-survey/#/salary_scale
  
  
  
    HOW TO APPLY
   
    To apply, visit the recruitment website at Jobs at FAO and complete your online profile. Once completed, please apply and submit your application, with language certificates as attachments. Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications. FAO reserves the right to request candidates to undertake a language test in the future, as appropriate
    Incomplete applications will not be considered
   
  
  
   Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
   Incomplete applications will not be considered
   Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
   Only applications received through the recruitment portal will be considered
  
  
   Your application will be screened based on the information provided in your online profile
   We encourage applicants to submit the application well before the deadline date.
  
  
   If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance: https://fao.service-now.com/csp
  
  
    FAO IS A NON-SMOKING ENVIRONMENT
  
 



FAO

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