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Oxford Health NHS Foundation Trust (OHFT) provides physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset. Our services are delivered at community bases, hospitals, clinics and people’s homes. We focus on delivering care as close to home as possible. As a leading teaching, training and research trust, we have close links to Oxford and Oxford Brookes universities. We are part of the Oxford Academic Health Science Centre, working closely with our university colleagues to translate their findings into clinical care as quickly as possible, enabling people using our services to benefit from the latest advances in healthcare. In Oxfordshire we are the main provider of community health services and deliver these in a range of community and inpatient settings, including eight community hospitals. Our mental health teams provide a range of specialist healthcare in the community and from inpatient settings across the geographic areas of Milton Keynes, Buckinghamshire, Oxfordshire, Wiltshire, Swindon, Bath and North East Somerset (BaNES). We also provide a range of specialised health services that include forensic mental health and eating disorder services across a wider geographic area including support for patients in Berkshire and from Wales.

Science & Healthcare

Oxford Health NHS Foundation Trust

Healthcare

Providing mental and community health services to a population of 2.5 million people across Bucks, Oxon, Wilts and BaNES

You should have experience in a fast-paced admin role, good communication skills, emotional resilience, and be well-organized with attention to detail. Full-time role at Warneford Hospital.

You will manage outpatient clinics, handle correspondence and calls with sensitivity, update databases, and type letters and reports for patients and professionals.

People, HR & Administration

Oxford

Are you seeking avacancy within a dedicated and unique administration team?
 Do you have experience in a fast paced, varied administration role?
 
We are looking for an enthusiastic, empathetic individual who is well-organised and has a keen eye for detail, to join our team.
 
The Adult Mental Health Team, forming part of Oxford Health NHS Trust, based in the heart of Oxford City, are keen to hear from individuals who are interested in joining a unique administrative team. We are dedicated to supporting Doctors and other medical staff who provide support to Adults of working age experiencing Mental Health issues.
 
This is a special administrative role, which can be demanding, challenging and requires skill to handle all contacts with confidence, compassion, patience and professionalism. It sits within a larger team that is extremely supportive and together we all make a real difference in the community.
 
Good communication skills are essential together with high levels of emotional resilience. In return, you will receive support and development from the team and the Trust itself, such as continuing professional development, opportunity to undertake apprenticeships, yearly appraisals etc. Supporting everyone with their mental health has always been important to us but, never more so than now.
 
This post will be fulltime, Monday to Friday 9:00 to 17:00. You will be based at the Warneford Hospital working within one of our three sub-teams. Parking is currently available for staff.
 
The responsibilities of the role include, but are not limited to:
 
To provide comprehensive administrative to the AMHT.
 
Managing all aspects of Doctors Outpatient Clinics – booking, rearranging, outcoming of appointments and ensuring all electronic data bases are appropriately updated.
 
Receive and deal with correspondence and take appropriate action.
 
Receive telephone calls, responding in a confidential and sensitive way and action in the appropriate manner. This may include highly sensitive information such as emergency calls, and calls from distressed patients or relatives, etc.
 
Audio and/or copy typing of letters and reports to patients, GPs and other professional agencies.
 
Oxford Health NHS Foundation Trust provides physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.
 
Our services are delivered at community bases, hospitals, clinics and people’s homes, delivering care as close to home as possible
 
Our vision is that no matter who you are or where you are, you will tell us that you receive: “Outstanding care delivered by an outstanding team”
 
Our values are: “Caring, safe and excellent”
 
At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing. These include:
 
Excellent opportunities for career progression
 
Access to tailored individual and Trust wide learning and development
 
27 days annual leave, plus bank holidays, rising to 33 days with continuous service
 
NHS Discount across a wide range of shops, restaurants and retailers
 
Competitive pension scheme
 
Lease car scheme
 
Cycle to work scheme
 
Employee Assistance Programme
 
Mental Health First Aiders
 
Staff accommodation (please note waiting lists may apply)
 
Staff networking and support groups hosted by our Equality, Diversity & Inclusion team
 
We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the “supporting statement” element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application. The essential and desirable criteria will be used to shortlist for interview and you should ensure that you refer to these within your application to increase your chances of being selected for interview.
 
If you have any questions about the role or the team, please do get in touch with Dee Kyaagba, Office and Administration Manager, on 07765545451
 
So, if you have administration experience and are interested in working in a Mental Health setting, this could be the opportunity for you and just the team member we are looking for!

Are you seeking avacancy within a dedicated and unique administration team?
Do you have experience in a fast paced, varied administration role?

We are looking for an enthusiastic, empathetic individual who is well-organised and has a keen eye for detail, to join our team.

The Adult Mental Health Team, forming part of Oxford Health NHS Trust, based in the heart of Oxford City, are keen to hear from individuals who are interested in joining a unique administrative team. We are dedicated to supporting Doctors and other medical staff who provide support to Adults of working age experiencing Mental Health issues.

This is a special administrative role, which can be demanding, challenging and requires skill to handle all contacts with confidence, compassion, patience and professionalism. It sits within a larger team that is extremely supportive and together we all make a real difference in the community.

Good communication skills are essential together with high levels of emotional resilience. In return, you will receive support and development from the team and the Trust itself, such as continuing professional development, opportunity to undertake apprenticeships, yearly appraisals etc. Supporting everyone with their mental health has always been important to us but, never more so than now.

This post will be fulltime, Monday to Friday 9:00 to 17:00. You will be based at the Warneford Hospital working within one of our three sub-teams. Parking is currently available for staff.

The responsibilities of the role include, but are not limited to:

To provide comprehensive administrative to the AMHT.

Managing all aspects of Doctors Outpatient Clinics – booking, rearranging, outcoming of appointments and ensuring all electronic data bases are appropriately updated.

Receive and deal with correspondence and take appropriate action.

Receive telephone calls, responding in a confidential and sensitive way and action in the appropriate manner. This may include highly sensitive information such as emergency calls, and calls from distressed patients or relatives, etc.

Audio and/or copy typing of letters and reports to patients, GPs and other professional agencies.

Oxford Health NHS Foundation Trust provides physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.

Our services are delivered at community bases, hospitals, clinics and people’s homes, delivering care as close to home as possible

Our vision is that no matter who you are or where you are, you will tell us that you receive: “Outstanding care delivered by an outstanding team”

Our values are: “Caring, safe and excellent”

At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing. These include:

Excellent opportunities for career progression

Access to tailored individual and Trust wide learning and development

27 days annual leave, plus bank holidays, rising to 33 days with continuous service

NHS Discount across a wide range of shops, restaurants and retailers

Competitive pension scheme

Lease car scheme

Cycle to work scheme

Employee Assistance Programme

Mental Health First Aiders

Staff accommodation (please note waiting lists may apply)

Staff networking and support groups hosted by our Equality, Diversity & Inclusion team

We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the “supporting statement” element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application. The essential and desirable criteria will be used to shortlist for interview and you should ensure that you refer to these within your application to increase your chances of being selected for interview.

If you have any questions about the role or the team, please do get in touch with Dee Kyaagba, Office and Administration Manager, on 07765545451

So, if you have administration experience and are interested in working in a Mental Health setting, this could be the opportunity for you and just the team member we are looking for!

Senior Mental Health Administrator - Oxford - Oxford Health NHS Foundation Trust

Senior Mental Health Administrator - Oxford

You need excellent communication skills, Microsoft Office proficiency, administrative experience, and ideally knowledge of the Criminal Justice System and healthcare settings.

You will manage correspondence, organize meetings, maintain electronic health records, handle sensitive information, and support fellow administrators, ensuring accurate and timely data entry.

We're recruiting for a Forensic Administrator to join our team a the Littlemore Mental Health Centre where you'll be working with the Specialist Community Forensic Team (SCFT) based at the Oxford Clinic .
 
In this role, you'll provide essential administrative and secretarial support to Consultant Forensic Psychiatrists and the multidisciplinary team, ensuring the smooth operation of our forensic services. Your responsibilities will include managing correspondence, organising meetings, maintaining accurate patient records, and supporting event management.
 
We are looking for someone with excellent communication skills, proficiency in Microsoft Office, and experience in an administrative role. Knowledge of the Criminal Justice System and previous experience in a healthcare setting are desirable.
 
If you are committed to safeguarding and promoting the welfare of vulnerable individuals, we would love to hear from you! Join us and contribute to making a difference in the lives of our patients as part of a supportive and professional environment where your skills and dedication will be valued.
 
Produce correspondence and reports as required for the SCFT team Organising and attending meetings, preparing agendas, ensuring all appropriate arrangements have been made prior to meetings, including collation and distribution of any relevant papers, taking minutes, and ensuring their timely. Manage visit monitoring.
 
Ensure electronic health records are efficiently maintained and coordinated for the SCFT Receiving complex or sensitive information, and ensuring that the information is shared with team in a timely manner.
 
Entering patient information into Electronic Health Records ensuring the information is entered accurately and in a timely. This includes updating demographic information, uploading correspondence, creating new referrals and endings as needed.
 
To work with, and support, other forensic administrators to maintain a comprehensive and equitable administrative service. To provide cover for other administrators in times of absence.
 
Please refer to the job description attached for a comprehensive list of duties
 
Oxford Health is a great place to work and to be able to showcase the best of yourself when making an application please read the “candidate guide to making an application” and ensure your supporting statement is tailored to the role you are applying for and addresses any essential criteria.
 
As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and Northeast Somerset. Our services are delivered at community bases, hospitals, clinics and people’s homes, delivering care as close to home as possible. Our vision is that no matter who you are or where you are, you will tell us that you receive: “Outstanding care delivered by an outstanding team”
 
Our values are: “Caring, safe and excellent”
 
We offer a wide range of benefits designed to support your career and wellbeing. These include:
 
<ul>
<li>Excellent opportunities for career progression</li>
<li>Access to tailored individual and Trust wide learning and development</li>
<li>27 days annual leave, plus bank holidays, rising to 33 days with continuous service</li>
<li>NHS Discount across a wide range of shops, restaurants and retailers</li>
<li>Competitive pension scheme</li>
<li>Lease car scheme</li>
<li>Cycle to work scheme</li>
<li>Employee Assistance Programme</li>
<li>Mental Health First Aiders</li>
<li>Staff accommodation (please note waiting lists apply)</li>
<li>Staff networking and support groups hosted by our Equality, Diversity & Inclusion team</li>
</ul>
We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the “supporting statement” element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application.
 
The essential and desirable criteria will be used to shortlist for interview and you should ensure that you refer to these within your application to increase your chances of being selected for interview.

We're recruiting for a Forensic Administrator to join our team a the Littlemore Mental Health Centre where you'll be working with the Specialist Community Forensic Team (SCFT) based at the Oxford Clinic .

In this role, you'll provide essential administrative and secretarial support to Consultant Forensic Psychiatrists and the multidisciplinary team, ensuring the smooth operation of our forensic services. Your responsibilities will include managing correspondence, organising meetings, maintaining accurate patient records, and supporting event management.

We are looking for someone with excellent communication skills, proficiency in Microsoft Office, and experience in an administrative role. Knowledge of the Criminal Justice System and previous experience in a healthcare setting are desirable.

If you are committed to safeguarding and promoting the welfare of vulnerable individuals, we would love to hear from you! Join us and contribute to making a difference in the lives of our patients as part of a supportive and professional environment where your skills and dedication will be valued.

Produce correspondence and reports as required for the SCFT team Organising and attending meetings, preparing agendas, ensuring all appropriate arrangements have been made prior to meetings, including collation and distribution of any relevant papers, taking minutes, and ensuring their timely. Manage visit monitoring.

Ensure electronic health records are efficiently maintained and coordinated for the SCFT Receiving complex or sensitive information, and ensuring that the information is shared with team in a timely manner.

Entering patient information into Electronic Health Records ensuring the information is entered accurately and in a timely. This includes updating demographic information, uploading correspondence, creating new referrals and endings as needed.

To work with, and support, other forensic administrators to maintain a comprehensive and equitable administrative service. To provide cover for other administrators in times of absence.

Please refer to the job description attached for a comprehensive list of duties

Oxford Health is a great place to work and to be able to showcase the best of yourself when making an application please read the “candidate guide to making an application” and ensure your supporting statement is tailored to the role you are applying for and addresses any essential criteria.

As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and Northeast Somerset. Our services are delivered at community bases, hospitals, clinics and people’s homes, delivering care as close to home as possible. Our vision is that no matter who you are or where you are, you will tell us that you receive: “Outstanding care delivered by an outstanding team”

Our values are: “Caring, safe and excellent”

We offer a wide range of benefits designed to support your career and wellbeing. These include:


Excellent opportunities for career progression
Access to tailored individual and Trust wide learning and development
27 days annual leave, plus bank holidays, rising to 33 days with continuous service
NHS Discount across a wide range of shops, restaurants and retailers
Competitive pension scheme
Lease car scheme
Cycle to work scheme
Employee Assistance Programme
Mental Health First Aiders
Staff accommodation (please note waiting lists apply)
Staff networking and support groups hosted by our Equality, Diversity & Inclusion team

We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the “supporting statement” element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application.

The essential and desirable criteria will be used to shortlist for interview and you should ensure that you refer to these within your application to increase your chances of being selected for interview.

Forensic Administrator - Specialist Community Forensic Team - Oxford Health NHS Foundation Trust

Forensic Administrator - Specialist Community Forensic Team

You should have experience in mental health administration, strong organizational skills, effective communication abilities, and a background in healthcare services. 

You will manage administrative tasks, support mental health services, coordinate staff schedules, ensure compliance with policies, and facilitate communication within the team.

We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the supporting statement element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application. The essential and desirable criteria will be used to shortlist for interview and you should ensure that you refer to these within your application to increase your chances of being selected for interview. If you have any questions about the role or the team, please do get in touch with Dee Kyaagba, Office and Administration Manager, on 07765545451 So, if you have administration experience and are interested in working in a Mental Health setting, this could be the opportunity for you and just the team member we are looking for!

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