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Events Operations Coordinator (AMRS), Analyst

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BlackRock

14d ago

  • Internship
    Full-time
    Off-cycle Internship
  • People, HR & Administration
    Business, Operations & Strategy
  • Gurgaon

AI generated summary

  • You need 1-3 years in admin or ops support, strong multitasking and communication skills, proficiency in Microsoft Office, and experience with event management and expense systems.
  • You will track event data, manage expenses and invoicing, update marketing resources, schedule meetings, conduct onboarding, enhance processes, and provide administrative support for projects.

Requirements

  • Proven experience of 1-3 years in an administrative or operational support role.
  • Strong organizational and multitasking skills.
  • Excellent communication and interpersonal skills.
  • Proficiency in Microsoft Office Suite (SharePoint, Word, Excel, PowerPoint, Outlook).
  • Experience with event management software and expense systems such as Cvent, Coupa, Concur, etc.
  • Ability to work independently and as part of a team.
  • Attention to detail and problem-solving skills.

Responsibilities

  • Collaborate with the Head of Operations and Digital for Events team to ensure accurate reporting and analytics of event data
  • Regular monitoring and tracking of event data to produce reports for leadership
  • Manage the reconciliation process of team expenses and credit card payments
  • Process and track monthly invoices
  • Manage quarterly internal charges as part of the team’s operational model
  • Manage updates and edits to the Global Event Marketing resource hub and Global Events Calendar
  • Assist with scheduling team meetings
  • Assist with creating training schedules and conducting onboarding sessions for new joiners
  • Assist in strategizing and implementing operational processes that enhance team efficiencies
  • Provide project-based administrative support for key projects including budget reconciliation
  • Provide support coverage for the AMRS regions when needed

FAQs

What is the main responsibility of the Events Operations Coordinator?

The main responsibility of the Events Operations Coordinator is to provide operational support to the Global Event Marketing team, focusing on administrative and financial tasks, managing event data, and assisting with reporting.

What kind of experience is required for this role?

The ideal candidate should have 1-3 years of proven experience in an administrative or operational support role.

What skills are essential for this position?

Essential skills include strong organizational and multitasking abilities, excellent communication and interpersonal skills, attention to detail, and proficiency in Microsoft Office Suite.

Is experience with event management software necessary?

Yes, experience with event management software and expense systems such as Cvent, Coupa, and Concur is preferred.

How does the hybrid work model operate for this position?

Employees are currently required to work at least 4 days in the office per week, with the flexibility to work from home 1 day a week, although some business groups may require more in-office time.

Will there be training provided for new joiners?

Yes, the Events Operations Coordinator will assist in creating training schedules and conducting onboarding sessions for new joiners.

What types of reports will the Events Operations Coordinator be responsible for producing?

The Events Operations Coordinator will monitor and track event data to produce reports for leadership regarding event performance and analytics.

What benefits does BlackRock offer employees?

BlackRock offers a wide range of benefits, including a strong retirement plan, tuition reimbursement, comprehensive healthcare, support for working parents, and Flexible Time Off (FTO).

Will the Events Operations Coordinator work independently or as part of a team?

The Events Operations Coordinator will be required to work both independently and collaboratively as part of a team.

What is the mission of the Global Event Marketing team?

The mission of the Global Event Marketing team is to support the firm in delivering industry-leading, experience-led events that drive commercial and reputational results.

Global investment manager. Technology provider. Helping more and more people experience financial well-being.

Finance
Industry
10,001+
Employees
1988
Founded Year

Mission & Purpose

BlackRock is a global asset manager and technology provider. Our purpose is to help more and more people experience financial well-being. We help millions of people invest to build savings that serve them throughout their lives. We make investing easier and more affordable. We advance sustainable investing because our conviction is it delivers better outcomes for investors. We contribute to a more resilient economy that benefits more people. Together with our clients, we’re contributing to a more equitable and resilient world – today and for generations to come. That’s why, we’re asking bigger questions – of ourselves, our industry, and the world at large. Questions that challenge convention and give rise to new thinking. Because the bigger questions we ask, the bigger actions we can take. Follow us for global insights shaping the economy, innovative thinking around the path to net zero and more information on culture and careers at BlackRock.

Benefits

  • Financial Well-being

    We help more and more people experience financial well-being – which applies as much to you as it does to our clients. At BlackRock, you’ll have access to our competitive retirement plan as well as financial coaching and educational resources to help you build a sound financial future.

  • Healthcare

    We provide a great selection of benefits and programs to help you manage health care costs, live a healthy lifestyle and find the right care, whenever you need it.

  • Physical well-being

    We know that physical well-being is an important component of maintaining your overall health – both now and in the future. Our comprehensive physical well-being benefits help you stay active, eat better and feel energized.

  • Life management

    We know managing life, work and everything in between can be difficult. So, whether you need a little R&R or time to tend to other matters, Flexible Time Off allows you to take time away from work, stress free, to focus on moments that are important to you.

  • Emotional well-being

    We understand emotional resilience is key to helping you thrive – in your life and at work. Whether you’re looking for ways to handle life’s many challenges, reduce your stress or boost your happiness by volunteering your time in service to others, our resources can help you navigate all kinds of situations.

  • Professional well-being

    Focus on your strengths and build the​ expertise you need to further your career. Our BlackRock Academies, structured training by​ program and employee networks, provide resources for​ meaningful networking, skill building and professional as​ well as personal growth.

  • Pay for Performance

    Our pay for performance approach means your total compensation reflects individual, business and company performance. For our full-time employees, total compensation includes a base salary plus an annual discretionary bonus.