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Occupancy Planner - Intern



15d ago

  • Internship
    Off-cycle Internship
  • Business, Operations & Strategy
  • Provo

AI generated summary

  • You must be a self-starter, detail-oriented, and possess strong communication skills. Previous workplace experience or office management background is required.
  • You will assist in office move planning, maintain accurate seat records, manage Zoom workstation reservations, update floor plans, and support space improvement projects.


  • Self-starter willing to navigate ambiguity and show proactivity in pursuing project objectives.
  • Excellent organizational and multitasking abilities, with a keen attention to detail.
  • Strong interpersonal and communication skills, both written and verbal.
  • Demonstrated ability to handle sensitive information with discretion and professionalism.
  • Previous experience in a workplace experience, occupancy planning, or office management


  • Partner with Workplace Experience in developing office move and restack plans using space allocations and occupancy data.
  • Ensure all sites are following best practices for effective occupancy planning; all workstations labeled, maintaining accurate records of occupied vs vacant seats.
  • Assist with rolling out of Zoom Workstation Reservation Platform across global portfolio; ensuring all floorplans are accurate in the system, all reservable workstations are programmed correctly, all assigned workstations have the correct employee name associated with them.
  • Floorplan management; ensure all sites have accurate and updated floor plans.
  • Assist with test fit scenarios for space improvement projects.
  • Assist with developing design standards catalog.


What is the primary responsibility of an Occupancy Planner - Intern at Qualtrics?

An Occupancy Planner - Intern at Qualtrics is responsible for supporting various functions and projects across the business related to workplace experience. This includes process administration, tooling support, and enhancing the overall employee experience.

How will an Occupancy Planner - Intern find success in their role?

An Occupancy Planner - Intern will find success by partnering with Workplace Experience managers, team members, and key stakeholders to support initiatives that enhance employee satisfaction and productivity. Success will be evident through improved processes, metrics, office planning, and data-driven insights that inform Workplace Experience strategies.

What growth opportunities are available for an Occupancy Planner - Intern at Qualtrics?

An Occupancy Planner - Intern at Qualtrics will have the opportunity to prepare occupancy rate reports for leadership, develop programming documentation standards, validate headcount projections, assist with office move planning, manage floorplans, and contribute to space improvement projects. These experiences will contribute to the intern's professional growth and development.

What qualifications are required for an individual to apply for the Occupancy Planner - Intern position at Qualtrics?

Qualifications for the Occupancy Planner - Intern position at Qualtrics include being a self-starter with a willingness to navigate ambiguity, excellent organizational and multitasking abilities, strong interpersonal and communication skills, the ability to handle sensitive information with discretion, and previous experience in workplace experience, occupancy planning, or office management.

What is the Qualtrics Hybrid Work Model and how does it apply to the Occupancy Planner - Intern position?

The Qualtrics Hybrid Work Model consists of gathering in the office three days a week (Mondays, Thursdays, and one additional day selected by the organizational leader) for in-person collaboration and innovation. The rest of the week, employees have the flexibility to work where they choose, integrating work and life. This model applies to the Occupancy Planner - Intern position at Qualtrics.

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Mission & Purpose

How do you turn a customer into a fanatic? An employee into an ambassador? A product into an obsession? A brand into a religion? With experiences. The write-home, tell-everyone-you-know kind of experiences. Qualtrics Experience Management (XM) is the only software platform that helps brands continually assess the quality of their four core experiences—customers, employees, products, and brands. With Qualtrics XM, organizations can be at every meaningful touchpoint, for every experience, and predict which changes will resonate most with stakeholders. At Qualtrics, our mission is to close the experience gap.