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Admin Assistant

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Nomura

12d ago

  • Job
    Full-time
    Mid Level
  • People, HR & Administration
    Business, Operations & Strategy
  • New York

AI generated summary

  • You need 3+ years supporting executives, strong planning skills, confidentiality, and MS Office proficiency. A bachelor's degree is required. Excellent communication and teamwork abilities are essential.
  • You will manage calls, calendars, and travel, prepare documents, support onboarding, maintain the intranet, oversee quality assurance, manage equipment inventory, and interact with visitors.

Requirements

  • 3+ years of experience supporting senior executives in an administrative capacity.
  • Motivated, diligent learner that is able to work in a fast-paced environment.
  • Exemplary planning and time management skills.
  • Excellent interpersonal skills and the ability to work well with all levels of internal management and staff.
  • Ability to prioritize multiple responsibilities.
  • Maintain discretion and confidentiality at all times.
  • Strong communication skills, both verbal and written.
  • Ability to work independently and in a team environment.
  • Bachelors degree required.
  • Proficient in MS Office

Responsibilities

  • Screening calls, managing calendars, travel arrangements, organization charts, processing expenses, meeting and event planning, and client relations.
  • Prepare and edit correspondence, communications, reports, and presentations.
  • Coordinate with managers and HR to support the onboarding of new employees.
  • Maintain divisional intranet website.
  • Responsible for quality assurance, including the publication of weekly articles, monthly publications, web forms and links.
  • Maintain floor plans and inventory of equipment.
  • Receive and interact with incoming visitors.

FAQs

What is the job title for this position?

The job title for this position is Admin Assistant.

What department will I be working in?

You will be working in the Human Resources department.

Where is the job located?

The job is located in New York, midtown.

What is the expected base pay range for this position?

The expected base pay range for this position is between $80K and $90K per year.

What are the main responsibilities of this role?

Main responsibilities include screening calls, managing calendars, travel arrangements, preparing correspondence and presentations, coordinating onboarding, maintaining the intranet website, and managing visitor interactions.

How many years of experience are required for this role?

A minimum of 3 years of experience supporting senior executives in an administrative capacity is required.

What skills are important for this position?

Important skills include exemplary planning and time management, strong communication skills, excellent interpersonal skills, the ability to prioritize responsibilities, and proficiency in MS Office.

Is a bachelor's degree required for this position?

Yes, a bachelor's degree is required for this position.

Are there any additional benefits aside from the base pay?

Yes, the total compensation package may include a sign-on bonus, restricted stock units, discretionary awards, and a full range of medical and financial benefits, including 401(k) eligibility and paid time off.

Is Nomura an equal opportunity employer?

Yes, Nomura is an Equal Opportunity Employer.

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Nomura

Finance
Industry
10,001+
Employees
1925
Founded Year

Mission & Purpose

Nomura is a global financial services group with an integrated network spanning over 30 countries and regions. By connecting markets East & West, Nomura services the needs of individuals, institutions, corporates and governments through its three business divisions: Retail, Wholesale (Global Markets and Investment Banking), and Investment Management. Founded in 1925, the firm is built on a tradition of disciplined entrepreneurship, serving clients with creative solutions and considered thought leadership.