FAQs
What is the role of the Admin Assistant?
The Admin Assistant supports team members and department directors by collecting, reviewing, and preparing data for reports, charts, and presentations. They also handle routine inquiries, schedule meetings and travel, and may be responsible for regular report distribution.
What are the essential functions of the Admin Assistant?
The essential functions include preparing communications and reports, managing vendor invoices, organizing conferences and events, answering and screening phone calls, greeting visitors, scheduling calendars, monitoring supply levels, and maintaining confidential files.
What skills are necessary for success in this role?
Key success factors include knowledge of office procedures, excellent customer service skills, confidentiality maintenance, social skills for interacting with various constituencies, document management skills, clear communication, attention to detail, and advanced computer proficiency.
What tools and applications should an Admin Assistant be proficient in?
An Admin Assistant should be proficient in the MS Office suite, including Word, Excel, and PowerPoint, as well as possess advanced computer skills such as typing, information security management, electronic documentation, and email usage.
What are the educational qualifications required for this position?
The position requires a High School Diploma or GED equivalent.
How much experience is needed for the Admin Assistant role?
A minimum of 2 years of experience is required for this position.
What benefits do Admin Assistants receive?
Benefits include immediate eligibility for health and welfare benefits, a 401(k) savings plan with a dollar-for-dollar match up to 5%, tuition reimbursement, and PTO accrual beginning on Day 1.
Is there a requirement for maintaining confidentiality in this role?
Yes, maintaining confidentiality of delicate and confidential information is critical in this role.
How important are communication skills for the Admin Assistant position?
Communication skills are very important as the Admin Assistant must clearly and effectively convey thoughts and ideas both verbally and in writing.
What does the Admin Assistant do regarding vendor management?
The Admin Assistant is responsible for managing vendor invoices to ensure accurate and timely billing for clients and vendors.