Assistant Department Administrator

University of Alberta

Oct 5

Applications are closed

Job
Full-time
Junior Level
People, HR & Administration
Healthcare
Edmonton

Similar opportunities

Explore more

Assistant Dean-Instruction

Job•City Colleges of Chicago

Mid Level

Careers Adviser

Job•The Manchester Metropolitan University

Junior, Mid & Senior Level

Research Fellow within a NIHR Global Health Research Group: Developing a National Suicide Response for Young People in Indonesia

Job•The University of Manchester

Mid & Senior Level

ADMIN ASSISTANT (FULL TIME)

Job•Chartwells Higher Education Dining Services

Mid Level

PTA Clinical Coordinator/Faculty - 10 month

Job•Tennessee Board of Regents (TBR)

Mid Level

Requirements

Minimum Qualifications
Postsecondary certificate or diploma in Accounting, Business Administration or a related field
Minimum 2 years of related finance and human resources experience preferably in a large complex environment
Computer proficiency in MS Windows Office applications (Excel, Word, Outlook, and PowerPoint) and knowledge of PeopleSoft Financial modules and well as Google Suite
Preferred Qualifications
Working knowledge of University of Alberta policies and procedures is extremely advantageous
Experience with Researcher Home Page and eTrac is an asset

Responsibilities

Creates Purchase Orders as required
Supply net ordering
Submission of coding of Alberta Health Fellowships payments to staff services
New Accounts Receivable customer set up
PGME grant tracking
P-card reconciliations
Creation of Award Letters
Support and back up the finance-focused Department Administrator
AP/JV's
Creation and maintenance of CCID's
Distribution and submission of performance appraisals
Clinical Faculty appointment follow up
Vacation balance monitoring
Support and back up HR focussed Department Administrator
Create grant amendments and proposals
Monitor monthly balances for over-expenditures
Work with researchers to determine how to clear over-expenditure
Facilitate departmental awards and communicate with Research Committee
Track patients for clinical trials to facilitate billing
Organize documents for investigator binders
Planning of, attendance at, and assistance on day of departmental events
Coordination of catering, room rentals etc. for departmental events
Support and maintain departmental intranet
Assists with drafting and maintaining departmental process documents and procedure manuals
Additional duties as required

FAQs

What is the salary range for the Assistant Department Administrator position?

The salary range for this position is $47,918.92 to $64,697.48.

What are the working hours for this position?

The working hours are 35 hours per week.

When was this job posted and when is the closing date for applications?

The job was posted on October 4, 2024, and the closing date for applications is October 25, 2024.

Is this position full-time or part-time?

This is a full-time position.

What type of benefits does this position offer?

This position offers a comprehensive benefits package, which can be viewed at Faculty & Staff Benefits.

What will my primary responsibilities be in this role?

Your primary responsibilities will include finance support, human resources support, research support, and assisting with departmental events.

What qualifications are required for this position?

A postsecondary certificate or diploma in Accounting, Business Administration, or a related field is required, along with a minimum of 2 years of related finance and human resources experience.

What computer skills are necessary for this position?

Proficiency in MS Windows Office applications (Excel, Word, Outlook, and PowerPoint) and knowledge of PeopleSoft Financial modules as well as Google Suite are necessary.

Is prior experience with the University of Alberta policies beneficial for this role?

Yes, working knowledge of University of Alberta policies and procedures is extremely advantageous.

Will training be provided for specific software or processes used in this role?

The job description does not specify training, but familiarity with tools like Researcher Home Page and eTrac is mentioned as an asset.

Can I apply if I have a disability?

Yes, the University of Alberta is committed to creating an equitable, diverse, and inclusive workforce and welcomes applications from all qualified persons, including individuals with disabilities.

How should I communicate if I need accommodations during the interview process?

If you require accommodations to participate in the interview process, you should inform the hiring team at the time of booking your interview.

What type of work environment can I expect in this role?

The work environment is hybrid, with a mix of remote and in-person work at North Campus Edmonton.

University of Alberta

We are #UAlberta! Always seeking, always challenging and, most of all, always leading with purpose.

Education

Industry

10,001+

Employees

1908

Founded Year

Mission & Purpose

The University of Alberta is one of Canada’s top teaching and research universities, with an international reputation for excellence across the humanities, sciences, creative arts, business, engineering, and health sciences. Home to more than 39,000 students and 15,000 faculty and staff, the university has an annual budget of $1.7 billion and attracts nearly $450 million in sponsored research revenue. The U of A offers close to 400 rigorous undergraduate, graduate, and professional programs in 18 faculties on five campuses. The university has more than 250,000 alumni worldwide. The university and its people remain dedicated to the promise made in 1908 by founding president Henry Marshall Tory that knowledge shall be used for “uplifting the whole people."