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Assistant Department Administrator

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University of Alberta

Oct 5

Applications are closed

  • Job
    Full-time
    Junior Level
  • People, HR & Administration
    Healthcare
  • Edmonton

Requirements

  • Minimum Qualifications
  • Postsecondary certificate or diploma in Accounting, Business Administration or a related field
  • Minimum 2 years of related finance and human resources experience preferably in a large complex environment
  • Computer proficiency in MS Windows Office applications (Excel, Word, Outlook, and PowerPoint) and knowledge of PeopleSoft Financial modules and well as Google Suite
  • Preferred Qualifications
  • Working knowledge of University of Alberta policies and procedures is extremely advantageous
  • Experience with Researcher Home Page and eTrac is an asset

Responsibilities

  • Creates Purchase Orders as required
  • Supply net ordering
  • Submission of coding of Alberta Health Fellowships payments to staff services
  • New Accounts Receivable customer set up
  • PGME grant tracking
  • P-card reconciliations
  • Creation of Award Letters
  • Support and back up the finance-focused Department Administrator
  • AP/JV's
  • Creation and maintenance of CCID's
  • Distribution and submission of performance appraisals
  • Clinical Faculty appointment follow up
  • Vacation balance monitoring
  • Support and back up HR focussed Department Administrator
  • Create grant amendments and proposals
  • Monitor monthly balances for over-expenditures
  • Work with researchers to determine how to clear over-expenditure
  • Facilitate departmental awards and communicate with Research Committee
  • Track patients for clinical trials to facilitate billing
  • Organize documents for investigator binders
  • Planning of, attendance at, and assistance on day of departmental events
  • Coordination of catering, room rentals etc. for departmental events
  • Support and maintain departmental intranet
  • Assists with drafting and maintaining departmental process documents and procedure manuals
  • Additional duties as required

FAQs

What is the salary range for the Assistant Department Administrator position?

The salary range for this position is $47,918.92 to $64,697.48.

What are the working hours for this position?

The working hours are 35 hours per week.

When was this job posted and when is the closing date for applications?

The job was posted on October 4, 2024, and the closing date for applications is October 25, 2024.

Is this position full-time or part-time?

This is a full-time position.

What type of benefits does this position offer?

This position offers a comprehensive benefits package, which can be viewed at Faculty & Staff Benefits.

What will my primary responsibilities be in this role?

Your primary responsibilities will include finance support, human resources support, research support, and assisting with departmental events.

What qualifications are required for this position?

A postsecondary certificate or diploma in Accounting, Business Administration, or a related field is required, along with a minimum of 2 years of related finance and human resources experience.

What computer skills are necessary for this position?

Proficiency in MS Windows Office applications (Excel, Word, Outlook, and PowerPoint) and knowledge of PeopleSoft Financial modules as well as Google Suite are necessary.

Is prior experience with the University of Alberta policies beneficial for this role?

Yes, working knowledge of University of Alberta policies and procedures is extremely advantageous.

Will training be provided for specific software or processes used in this role?

The job description does not specify training, but familiarity with tools like Researcher Home Page and eTrac is mentioned as an asset.

Can I apply if I have a disability?

Yes, the University of Alberta is committed to creating an equitable, diverse, and inclusive workforce and welcomes applications from all qualified persons, including individuals with disabilities.

How should I communicate if I need accommodations during the interview process?

If you require accommodations to participate in the interview process, you should inform the hiring team at the time of booking your interview.

What type of work environment can I expect in this role?

The work environment is hybrid, with a mix of remote and in-person work at North Campus Edmonton.

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University of Alberta

We are #UAlberta! Always seeking, always challenging and, most of all, always leading with purpose.

Education
Industry
10,001+
Employees
1908
Founded Year

Mission & Purpose

The University of Alberta is one of Canada’s top teaching and research universities, with an international reputation for excellence across the humanities, sciences, creative arts, business, engineering, and health sciences. Home to more than 39,000 students and 15,000 faculty and staff, the university has an annual budget of $1.7 billion and attracts nearly $450 million in sponsored research revenue. The U of A offers close to 400 rigorous undergraduate, graduate, and professional programs in 18 faculties on five campuses. The university has more than 250,000 alumni worldwide. The university and its people remain dedicated to the promise made in 1908 by founding president Henry Marshall Tory that knowledge shall be used for “uplifting the whole people."​

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