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Executive Assistant

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Advanced Behavioral Health, Inc.

17d ago

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
  • Frederick

AI generated summary

  • You need an associate's degree, 3-5 years in a related role, strong communication and organizational skills, proficiency in Microsoft Office, and fast typing (50+ WPM).
  • You will provide administrative support to leadership, manage schedules, coordinate meetings, handle communications, assist with events, maintain confidentiality, and ensure compliance with regulations.

Requirements

  • Associates degree required, Bachelor's degree in related field preferred.
  • Three to five years of experience in a related role required with some supervisory experience preferred.
  • Excellent verbal and written communication skills.
  • Excellent organizational skills and attention to detail.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Ability to function well in a high-paced and at times stressful environment.
  • Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
  • Able to type minimum of 50 words per minute.
  • Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.

Responsibilities

  • Provide high-level administrative support and assistance to the CEO and/or other assigned leadership staff.
  • Perform clerical and administrative tasks including drafting letters, memos, reports, and other documents.
  • Maintain calendar for the CEO's schedule. Schedule and coordinate meetings and conferences for CEO; take notes, minutes, or other documentation as directed.
  • Receive incoming communication or memos on behalf of CEO, review content, determine importance, and summarizes and/or distribute contents to appropriate staff.
  • Collaborate with other departments to complete some office functions.
  • Perform office tasks including maintaining records and performing basic bookkeeping.
  • Respond to communication (phone, email, text) from clients and families, referral sources, and ABH staff within 24 hours or the next business day.
  • Assist with planning and organizing of corporate events and functions.
  • Maintain a high level of confidentiality and prioritizing sensitive matters.
  • Provide office manager support with ordering and disseminating office supplies for the office locations.
  • Arrange for travel and accommodations of executives, if applicable.
  • Comply with and update CARF/COMAR/HIPPA/State compliance regulations.
  • Other duties as assigned.

FAQs

What is the location of the Executive Assistant position?

The Executive Assistant position is based in Frederick, MD.

What are the office hours for this role?

The office hours for this role are Monday to Friday, 9:00 am to 5:00 pm, resulting in a typical 40-hour work week.

What is the salary range for the Executive Assistant position?

The salary range for the Executive Assistant position is $60,000 to $80,000 annually.

What educational qualifications are required for this role?

An Associate's degree is required, while a Bachelor's degree in a related field is preferred.

How many years of experience are needed for the Executive Assistant position?

Three to five years of experience in a related role are required. Some supervisory experience is preferred.

What are some of the key responsibilities of the Executive Assistant?

Key responsibilities include providing high-level administrative support to the CEO, maintaining the CEO's calendar, scheduling meetings, drafting documents, and responding to communication from clients and staff.

What skills are essential for this role?

Essential skills include excellent verbal and written communication, organizational skills, time management, proficiency with Microsoft Office Suite, and the ability to function well in a fast-paced environment.

Are there any benefits offered for full-time employees?

Yes, full-time employees are offered benefits including medical, dental, and vision coverage options, a 401(k) retirement plan with employer match, paid holidays, PTO accruals, and more.

Is this position subject to any compliance regulations?

Yes, the Executive Assistant must comply with and update CARF/COMAR/HIPAA/State compliance regulations.

Does ABH have a diversity and equal opportunity employment policy?

Yes, ABH is committed to diversity and equal opportunity employment and does not discriminate based on various factors including race, gender, age, and more.

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Advanced Behavioral Health, Inc.

Science & Healthcare
Industry
51-200
Employees
1995
Founded Year

Mission & Purpose

Advanced Behavioral Health (ABH®) is a private, non-profit behavioural health management company and a leader in the Northeast. Specialising in utilisation management, provider network administration, and health information technology, ABH® manages mental health and substance abuse services. They offer customised technology solutions for efficient programme operation and disseminate research on best practices. Driven by their mission rather than profit, ABH® is dedicated to delivering the highest quality care and service, cutting-edge technology, and excellence in programme execution and operation.