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Executive Assistant, Theatrical Distribution, MGM

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Amazon

14d ago

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
  • West Hollywood

AI generated summary

  • You need a bachelor's degree or equivalent, experience in a fast-paced tech environment, and skills in managing multiple calendars effectively.
  • You will manage schedules, coordinate meetings and travel, handle invoices, track budgets, and assist with onboarding and department supplies while supporting the executive and team operations.

Requirements

  • - Bachelor's degree or equivalent
  • - Experience in a fast-paced, high-tech company & managing multiple calendars

Responsibilities

  • - Serve as gate keeper for the Head of Theatrical Distribution
  • - Manage high-volume scheduling & complex calendar management for executive & department
  • - Collaborate closely with assistants & executives across various internal departments, high-level talent & teams, & external partners
  • - Screen phone calls, roll calls, & maintain detailed call logs for executive
  • - Coordinate internal/external conference calls/meetings for executive & department with exhibitors, external partners, filmmakers, etc.
  • - Facilitate in-person meetings by securing conference room, IT needs, site access, etc.
  • - Create & update filmmaker contacts & email lists for executive to share film specific data
  • - Help book & coordinate research, trade, & special screenings as needed
  • - Set up internal department screenings & external screenings for exhibitors & business partners
  • - Prepare & submit film release date announcements to ComScore to ensure industry film visibility
  • - Create & Manage team documents, presentation decks, reports etc.
  • - Track department budgets covering philanthropy to conventions, to ensure department stays within budget
  • - Function as liaison between Finance & vendors to ensure both have appropriate information to facilitate invoice processing
  • - Process, submit, & track department invoices & purchase orders via SAP & Basware to ensure vendors are paid in timely manner
  • - Assist Finance with vendor aging report review to ensure timely processing of invoices & indicate any follow up needed with other departments
  • - Process, submit, & track Expense Reports for executive & department as need be via SAP Concur
  • - Coordinate & book domestic/international travel for executive & department as need be via TripSource
  • - Assist & coordinate group travel with In-Theatre Marketing & other departments for conventions & special events
  • - Track department travel requests to ensure review & approvals are done in a timely manner
  • - Aid with on-boarding of new department employees as well as department assistant training
  • - Assist with department day to day supply needs, IT and building repair request, etc.

FAQs

What educational qualifications are required for this position?

A Bachelor's degree or equivalent is required for this position.

What are the primary responsibilities of the Executive Assistant in theatrical distribution?

The primary responsibilities include managing high-volume scheduling, serving as a gatekeeper for the Head of Theatrical Distribution, coordinating meetings, processing invoices, and assisting with travel arrangements.

Is experience in a fast-paced environment necessary for this role?

Yes, experience in a fast-paced, high-tech company and managing multiple calendars is essential for this role.

Will the Executive Assistant be working with external partners?

Yes, the Executive Assistant will collaborate closely with high-level talent, teams, and external partners.

What tools or software will the Executive Assistant be required to use?

The Executive Assistant will be required to use SAP, Basware, and SAP Concur for processing invoices and expense reports.

Are there opportunities for professional development within this position?

Yes, the role involves assisting with the onboarding of new department employees as well as providing training for department assistants, which supports professional development.

What is the salary range for this position?

The salary range for this position is from $39,300/year in the lowest geographic market up to $84,100/year in the highest geographic market.

Does the company offer benefits as part of the compensation package?

Yes, the company offers a full range of medical, financial, and other benefits as part of the total compensation package.

How does the company ensure diversity and inclusion in the workplace?

The company is committed to a diverse and inclusive workplace and is an equal opportunity employer, not discriminating based on race, national origin, gender, and other legally protected statuses.

Where should applicants apply for this position?

Applicants should apply via the company's internal or external career site.

Amazon

Retail & Consumer Goods
Industry
10,001+
Employees
1994
Founded Year

Mission & Purpose

Amazon is guided by four principles: customer obsession rather than competitor focus, passion for invention, commitment to operational excellence, and long-term thinking. We are driven by the excitement of building technologies, inventing products, and providing services that change lives. We embrace new ways of doing things, make decisions quickly, and are not afraid to fail. We have the scope and capabilities of a large company, and the spirit and heart of a small one. Together, Amazonians research and develop new technologies from Amazon Web Services to Alexa on behalf of our customers: shoppers, sellers, content creators, and developers around the world. Our mission is to be Earth's most customer-centric company. Our actions, goals, projects, programs, and inventions begin and end with the customer top of mind. You'll also hear us say that at Amazon, it's always "Day 1."​ What do we mean? That our approach remains the same as it was on Amazon's very first day - to make smart, fast decisions, stay nimble, invent, and focus on delighting our customers.