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Fleet Controller

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ecocareers

14d ago

  • Job
    Full-time
    Junior, Mid & Senior Level
  • Logistics

AI generated summary

  • You should showcase Greenergy values, be proficient in Office 365 (especially Excel), communicate well with varied stakeholders, thrive under pressure, and multitask effectively.
  • You will manage driver calls, track vehicle defects, monitor fleet availability, handle insurance claims, process invoices, and support the Fleet Team in reducing costs and downtime.

Requirements

  • - Demonstrates Greenergy/Flexigrid core values and mission
  • - IT proficient in office 365 and be able to demonstrate experience especially within Excel (Pivot tables, formulas, conditional formatting and worksheet designs)
  • - Demonstrate the ability to liaise and adapt own interpersonal/ communication style when dealing with internal colleagues and external stakeholders
  • - Have experience working in a fast-paced and high-pressured office environment
  • - Must demonstrate flexibility and the ability to multitask effectively while managing a high volume of work across fleet and operations, often under tight deadlines

Responsibilities

  • - Taking calls from drivers and organising the correct action to take (defected asset)
  • - Closing and adding defects to Fleet Management System
  • - Monitor Vehicle Off the Road (VOR) and total Vehicles Not Available (VNA)
  • - Provide tyre information for call outs and rectification
  • - Communicating out fleet availability to other departments and stakeholders
  • - Working closely with the Fleet Team to reduce cost, fleet downtime and accidents
  • - Calling third party support partners: chasing fleet availability and cost for Insurance repairs
  • - Supporting the communication process for compliance documents when required
  • - Chasing invoices, processing Purchase orders and distributing in suitable time meeting Flexigrid account periods
  • - Grey Fleet ownership admin and producing monthly report data
  • - Open initial communication for all motor insurance claims
  • - Work with internal teams and external suppliers to collate costs for insurance claims
  • - Update insurance KPIs, produce monthly reports and support any agreed correct actions
  • - Promote Golden Hour around insurance communication from site level to insurance broker
  • - Any other duties that are deemed necessary to support the Fleet/Logistics Operation

FAQs

What are the primary responsibilities of a Fleet Controller at Greenergy?

The primary responsibilities include monitoring company assets' downtime, reporting daily vehicle off the road (VOR) and vehicles not available (VNA), communicating with third-party support partners, managing motor insurance claims, and maintaining relationships with manufacturers and service providers.

What shift pattern does the Fleet Controller position follow?

The Fleet Controller position follows a 4 on 4 off shift pattern, which includes weekend working on a rotational basis.

What skills and experience are required for this role?

Candidates should be IT proficient in Office 365, especially in Excel, possess strong communication skills, have experience in a fast-paced office environment, and demonstrate flexibility and multitasking abilities.

Are there opportunities for career growth within Greenergy?

Yes, Greenergy values innovation and encourages employees to grow and develop their skills, providing opportunities for career advancement.

What benefits does Greenergy offer its employees?

Benefits include competitive compensation, private medical insurance, enhanced company pension, cycle to work scheme, season ticket loan, volunteering days, enhanced holiday allowance, global travel insurance, employee discounts, and enhanced parental leave.

What is the company’s stance on equality and diversity?

Greenergy is committed to being an equal opportunities employer and believes that diversity and inclusion are critical to success. Employment is based solely on merit and qualifications, without discrimination on various characteristics.

How does the Fleet Controller communicate with drivers about defects?

The Fleet Controller is the first point of contact for drivers and is responsible for taking calls, organizing appropriate actions for defective assets, and managing updates in the Fleet Management System.

How is performance measured in the Fleet Controller role?

Performance can be assessed through the successful monitoring of fleet availability, effective communication with stakeholders, management of downtime costs, and timely handling of insurance claims and reports.

What tools or systems does the Fleet Controller use on a daily basis?

The Fleet Controller uses the Fleet Management System, Office 365 suite (especially Excel), and other tools for reporting, communication, and administrative functions related to vehicle management and claims.

Is there support for learning and development in this role?

Yes, Greenergy is committed to the development of its employees and encourages ongoing learning and skill enhancement as part of its culture of innovation.

ecocareers

Human Resources
Industry
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Mission & Purpose

Ecocareers provides a specialized job search for careers that make a difference. Launched in 2023, the site has already helped hundreds of thousands of job seekers find work in the sustainability sector. It's trusted by leading organizations pioneering sustainability, such as Springer Nature Group, Resource Environmental Solutions LLC, The Nature Conservancy, and the IPCC (The Intergovernmental Panel on Climate Change).