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General Manager's Assistant

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Amazon

2mo ago

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
  • Oelde

AI generated summary

  • You should have diary management experience at a senior level, proficiency in Microsoft Office, attention to detail, fluency in English and German, and a degree or equivalent.
  • You will plan employee events, manage communications, coordinate charity initiatives, oversee leadership travel, assist with diary management, and foster an inclusive workplace culture.

Requirements

  • Diary management experience at Director and/or Senior Manager level, including arranging travel and conference calls
  • Demonstrable experience in the key responsibilities of the role, described above.
  • Ability to effectively prioritize and deliver multiple assignments while also serving as point of contact for a large team.
  • Proficiency with the Microsoft Office Suite (Outlook, PowerPoint, Word, Excel).
  • Attention to detail and problem-solving skills
  • High proficiency of English and German languages
  • Previous working experience within a large scale rapid and process driven environment would be beneficial.
  • Degree level qualification or equivalent.

Responsibilities

  • Plan, coordinate and organize onsite employee engagement events for associates, including competitions, celebrations and handouts, and managing associated budgets and deadlines throughout the year
  • Plan events according to the site’s needs, prepare posters and campaigns around events and work with stakeholders to deliver and implement site projects
  • Manage communication channels across the Fulfillment Center, including newsletters, corporate communications and site-specific message boards and feedback channels
  • Act as the site Charity Champion in the community, coordinating the site charity budget, working with central teams to embed network initiatives alongside local charity donations and campaigns
  • Manage the network recognition programmes onsite for associates and drive participation amongst your leadership team and associate population
  • Be responsible for the overall direction and coordination of the leadership team’s travel and administration, including diary management and recording actions of meetings and driving these to resolution on behalf of the General Manager
  • Working closely with all support staff to build, coordinate and secure robust support and resources for projects and initiatives
  • Welcome and coordinate visitors, on behalf of the General Manager and leadership team of the Fulfillment Center
  • Diary management experience at Director and/or Senior Manager level, including arranging travel and conference calls
  • Make a positive contribution to the company’s culture that fosters diversity, equity and inclusion in the workplace

FAQs

What is the primary role of the General Manager's Assistant at Amazon Fulfillment Centers?

The primary role of the General Manager's Assistant is to support the General Manager by organizing employee engagement events, managing communication channels, coordinating travel and administrative tasks, and enhancing internal and external communication within the Fulfillment Center.

What qualifications are required for this position?

The position requires demonstrable experience in relevant key responsibilities, proficiency with Microsoft Office Suite, attention to detail, problem-solving skills, and high proficiency in English and German languages.

Are there any preferred qualifications for applicants?

Yes, previous working experience in a large-scale, rapid, process-driven environment and a degree-level qualification or equivalent are preferred.

What types of events will the General Manager's Assistant be responsible for coordinating?

The General Manager's Assistant will be responsible for planning and organizing onsite employee engagement events such as competitions, celebrations, and handouts, while managing associated budgets and deadlines.

What communication responsibilities does this role entail?

The role involves managing communication channels across the Fulfillment Center, which includes newsletters, corporate communications, site-specific message boards, and feedback channels.

Will the General Manager's Assistant have any involvement in charity initiatives?

Yes, the Assistant will act as the site Charity Champion, coordinating the site charity budget and working with central teams to implement local charity donations and campaigns.

Is prior experience in a similar role necessary?

While not explicitly required, demonstrable experience in the key responsibilities of the role is necessary, and prior experience in a similar environment would be beneficial.

Does the role require diary management skills?

Yes, the role requires diary management experience, including arranging travel, meetings, and conference calls for the leadership team.

What is the work environment like at Amazon Fulfillment Centers?

The work environment at Amazon Fulfillment Centers is fast-paced, process-driven, and focused on delivering high-quality service to both internal and external customers.

How does Amazon view diversity and inclusion in the workplace?

Amazon is committed to fostering a diverse workforce and believes that employing individuals from various backgrounds is central to its success. Recruiting decisions are based on experience and skills, as well as a passion for discovery and innovation.

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Amazon

Retail & Consumer Goods
Industry
10,001+
Employees
1994
Founded Year

Mission & Purpose

Amazon is guided by four principles: customer obsession rather than competitor focus, passion for invention, commitment to operational excellence, and long-term thinking. We are driven by the excitement of building technologies, inventing products, and providing services that change lives. We embrace new ways of doing things, make decisions quickly, and are not afraid to fail. We have the scope and capabilities of a large company, and the spirit and heart of a small one. Together, Amazonians research and develop new technologies from Amazon Web Services to Alexa on behalf of our customers: shoppers, sellers, content creators, and developers around the world. Our mission is to be Earth's most customer-centric company. Our actions, goals, projects, programs, and inventions begin and end with the customer top of mind. You'll also hear us say that at Amazon, it's always "Day 1."​ What do we mean? That our approach remains the same as it was on Amazon's very first day - to make smart, fast decisions, stay nimble, invent, and focus on delighting our customers.