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GM Administrative Assistant

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Amazon

1mo ago

  • Job
    Full-time
    Junior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Aurora

AI generated summary

  • You need 2+ years of exec admin support, 1+ year in event planning, proficiency in Microsoft Office, physical capability to lift 49 lbs, and flexibility for a 40-hour workweek.
  • You will manage schedules, expense reports, travel arrangements, coordinate meetings, assist with communications, and oversee office management and team activities.

Requirements

  • 1+ years of working with computers and Microsoft Office products and applications experience
  • Can lift up to 49 pounds, stand/walk during shifts lasting up to 12 hours, and be able to frequently push, pull, squat, bend, and reach
  • High school or equivalent
  • Work 40 hours/week, and overtime as required
  • Work a flexible schedule/shift/work area, including weekends, nights, and/or holidays
  • Are 18 years of age or older
  • 2+ years administrative support experience at an executive level
  • 1+ year experience with event planning or project management

Responsibilities

  • Manage and complete expense reports for General Manager, Senior Leader(s) if applicable, and yourself as needed.
  • Maintaining schedules, planning events, coordinating meetings, and conferences for the Fulfillment Center Staff
  • Own and manage conference room coordination and room calendar management
  • Conduct clerical duties, including filing, full office management, responding to emails, preparing documents and presentations using graphics, graphs, and internal information and platforms
  • Typing meeting notes, creating conference agendas and minor content curriculum creation
  • Scheduling cost effective travel arrangements which include: airfare/hotel/ground transportation for General Manager, and Senior Leader(s) as needed
  • Assist with internal communications for associates and leadership among multiple platforms, interfaces, and programs
  • Work with outside vendors to coordinate upkeep, and maintenance of the Fulfillment Center
  • Run work-related errands as needed
  • Think and plan ahead, delegate responsibilities appropriately and manage time effectively
  • Compile team goals, track and help drive completion of key deliverables.
  • Management of complex calendars and scheduling with diplomacy and discretion
  • Coordinate closely with Workforce Management, Recruiting, Maintenance, Human Resources, and other teams within the FC
  • Serve as representative on department team-building activities and peer recognition

FAQs

What are the primary responsibilities of the GM Administrative Assistant?

The primary responsibilities include managing expense reports, maintaining schedules, planning events, coordinating meetings, conducting clerical duties, scheduling travel arrangements, assisting with internal communications, coordinating with vendors, and managing complex calendars, among other tasks.

What qualifications are needed for this position?

The basic qualifications include at least 1+ years of experience with computers and Microsoft Office products, ability to lift up to 49 pounds, a high school diploma or equivalent, 2+ years of administrative support experience at an executive level, and 1+ year experience with event planning or project management.

Is there a requirement for flexible working hours?

Yes, the role requires a flexible schedule, including the possibility of working weekends, nights, and/or holidays as needed.

What are the preferred qualifications for this role?

Preferred qualifications include an Associate’s or Bachelor’s Degree, strong analytical and communication skills, the ability to create graphs in MS Office, and prior experience in managing multiple assignments while meeting deadlines.

How much does the position pay?

The base pay for this position ranges from $42,000/year in the lowest geographic market up to $79,800/year in the highest geographic market, depending on various factors including job-related knowledge, skills, and experience.

What type of workplace culture does Amazon promote?

Amazon promotes a diverse and inclusive workplace culture, empowering employees to deliver the best results for customers and providing equal opportunities for all.

Is there an accommodation process for applicants with disabilities?

Yes, Amazon provides a process for workplace accommodations or adjustments during the application and hiring process, including support for interviews and the onboarding process.

How should I apply for this position?

Applicants should apply via Amazon's internal or external career site, as the position will remain posted until filled.

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Amazon

Retail & Consumer Goods
Industry
10,001+
Employees
1994
Founded Year

Mission & Purpose

Amazon is guided by four principles: customer obsession rather than competitor focus, passion for invention, commitment to operational excellence, and long-term thinking. We are driven by the excitement of building technologies, inventing products, and providing services that change lives. We embrace new ways of doing things, make decisions quickly, and are not afraid to fail. We have the scope and capabilities of a large company, and the spirit and heart of a small one. Together, Amazonians research and develop new technologies from Amazon Web Services to Alexa on behalf of our customers: shoppers, sellers, content creators, and developers around the world. Our mission is to be Earth's most customer-centric company. Our actions, goals, projects, programs, and inventions begin and end with the customer top of mind. You'll also hear us say that at Amazon, it's always "Day 1."​ What do we mean? That our approach remains the same as it was on Amazon's very first day - to make smart, fast decisions, stay nimble, invent, and focus on delighting our customers.