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KM213182 - Medical Secretary

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NHS Scotland

6d ago

  • Job
    Full-time
    Entry Level
  • People, HR & Administration
    Healthcare
  • Aberdeen
  • 19d left

AI generated summary

  • You need strong communication skills, IT proficiency, good organization, and the ability to work autonomously and as part of a team while managing a flexible workload.
  • You will support 15 clinicians by managing appointments, audio typing, handling admin tasks, responding to emails and calls, and assisting with phone system logins and reception duties.

Requirements

  • We are looking for a self motivated person who has excellent communication skills and enjoys working with people working in a flexible way.
  • The successful candidate will work autonomously but should also be a confident team player who is able to work with minimal supervision and possess the ability to prioritise their daily workload to meet service demands.
  • In addition, applicants should have good organisational skills and be confident in their use of IT systems.
  • This post is full-time, worked Monday to Friday, 9am to 5pm to provide cover during the CAMHS core hours.

Responsibilities

  • The post holder will be responsible for supporting and managing clinicians in the service, currently 15 for this post holder. This may fluctuate and increase or decrease with need and demand.
  • The Medical Secretary will be responsible for all audio typing and booking of appointments for all clinicians they support.
  • As well as all other administrative requirements.
  • Emails, phone calls, general admin tasks and responsibilities.
  • The post holder will be required to support with logging into our phone system daily and supporting reception when required.
  • The post holder will be working with new systems and processes and be expected to contribute to the development of these as part of their role.

FAQs

What is the role of a Medical Secretary in the CAMHS?

The Medical Secretary will support and manage clinicians in the Child and Adolescent Mental Health Service by handling audio typing, booking appointments, and performing various administrative tasks.

Where is this position based?

This position is based at the Links Unit, City Hospital, Aberdeen.

What are the working hours for this role?

The role is full-time, Monday to Friday, from 9am to 5pm during CAMHS core hours.

What skills are required for this job?

The successful candidate should possess excellent communication skills, strong organisational abilities, confidence in IT systems, and the capability to work autonomously while also being a team player.

Will the Medical Secretary be required to perform any additional duties?

Yes, the post holder will be required to support reception when needed and contribute to the development of new systems and processes.

When will interviews take place for this position?

Interviews are scheduled to take place on the 4th of June 2025.

How should candidates apply for this position?

Candidates should apply using the application process on Jobtrain and should not upload a CV, as it will not be used for shortlisting.

Can I make changes to my application after submission?

No, once you have submitted your application form, you will be unable to make any amendments.

What should candidates do if they encounter issues with the application system?

Candidates can contact the Jobtrain Candidate Support Hub for advice and support with any system issues.

Does NHS Scotland encourage diversity in the workplace?

Yes, NHS Scotland is committed to encouraging equality and diversity among its workforce and aims to eliminate unlawful discrimination, welcoming applications from all sections of society.

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NHS Scotland

Science & Healthcare
Industry
10,001+
Employees
1948
Founded Year

Mission & Purpose

Their mission is to provide healthcare services that are accessible to all residents of Scotland, promoting health and wellbeing while delivering high-quality care. Their purpose encompasses delivering comprehensive healthcare services, from primary care to specialized treatments, with a focus on improving health outcomes and ensuring equitable access to healthcare for all Scottish residents. They also emphasize public health initiatives and disease prevention strategies to enhance the overall health of the population.