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Personal Secretary

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NHS Scotland

15d ago

  • Job
    Full-time
    Junior, Mid & Senior Level
  • People, HR & Administration
    Healthcare

AI generated summary

  • You should have O Grade/Standard Grade in English and Maths, SVQ Level III in Business Administration, IT qualification, Microsoft Office skills, and experience in a confidential, team-oriented role.
  • You will deliver confidential secretarial and administrative support to the Heads of Service within Psychological Services.

Requirements

  • You will be educated to ‘O’ Grade / Standard Grade Credit / National 5 level in English and Maths and possess an SVQ Level III in Business Administration or equivalent experience.
  • You will also have a recognised IT qualification as well as a working knowledge of Microsoft Office Packages (Word, Excel, Outlook, Teams and PowerPoint).
  • Advanced keyboard skills with proven secretarial, minute taking, electronic filing systems management and electronic diary management experience are essential.
  • Experience of working in an NHS environment with an understanding of NHS interdisciplinary networks is desirable.
  • You will also have excellent communication skills both written and verbal and have the ability to work effectively and efficiently whilst integrating as part of a team.
  • You must also have the ability to adhere to strict maintenance of confidentiality with a knowledge/understanding and compliance of General Data Protection Regulation (GDPR).
  • The ability to work unsupervised whilst using your own initiative is essential as well as being able to work to challenging timescales by organising and prioritising your workload and having the flexibility to adapt to change and last minute demands.

Responsibilities

  • You will provide a comprehensive, confidential secretarial and administrative support service to the Heads of Service within Psychological Services.

FAQs

What is the work schedule for the Personal Secretary position?

The work schedule is 37 hours per week, working Monday to Thursday from 9:00 am to 5:00 pm and Friday from 9:00 am to 4:30 pm.

Is experience in the NHS environment necessary for this role?

While experience in an NHS environment is desirable, it is not a strict requirement; however, understanding NHS interdisciplinary networks is beneficial.

What qualifications are required for this position?

You need to be educated to 'O' Grade/Standard Grade Credit/National 5 level in English and Maths and possess an SVQ Level III in Business Administration or equivalent experience. A recognized IT qualification is also required.

Are there any specific IT skills required for this role?

Yes, you must have a working knowledge of Microsoft Office Packages including Word, Excel, Outlook, Teams, and PowerPoint, along with advanced keyboard skills and experience in managing electronic filing systems and diaries.

Is a driving license necessary for this position?

A driving license is desirable as you may be required to travel to other sites/bases within Ayrshire, but it is not a strict requirement.

How should candidates apply for this position?

Candidates should complete the application process on JobTrain and must not upload a CV as it will not be used for shortlisting purposes.

Can candidates make amendments to their application after submission?

No, once you have submitted your application form, you will be unable to make any amendments.

What should candidates do if they require assistance with the application process on JobTrain?

Candidates can contact the JobTrain Candidate Support Hub for advice and support with any system issues.

How will candidates be contacted regarding their application status?

NHS Ayrshire and Arran will correspond via email, so it is important for candidates to ensure their email address is entered accurately and to check regularly, including junk folders, for updates.

What kind of support does NHS Ayrshire and Arran provide for diversity and inclusion in the workforce?

NHS Ayrshire and Arran is committed to encouraging equality and diversity among its workforce and eliminating unlawful discrimination, seeking to create a representative workforce where every employee feels respected and valued.

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NHS Scotland

Science & Healthcare
Industry
10,001+
Employees
1948
Founded Year

Mission & Purpose

Their mission is to provide healthcare services that are accessible to all residents of Scotland, promoting health and wellbeing while delivering high-quality care. Their purpose encompasses delivering comprehensive healthcare services, from primary care to specialized treatments, with a focus on improving health outcomes and ensuring equitable access to healthcare for all Scottish residents. They also emphasize public health initiatives and disease prevention strategies to enhance the overall health of the population.