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Support-Administrative Assistants - Global Banking & Markets (Private) - Non MC

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Goldman Sachs

1mo ago

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
    Business, Operations & Strategy

AI generated summary

  • You need several years as an assistant, strong Outlook skills, dependability, attention to detail, communication skills, adaptability, and discretion in handling confidential matters.
  • You will manage calendars, schedule meetings, handle communications, coordinate travel, prepare expense reports, process invoices, support team needs, and provide holiday coverage.

Requirements

  • Several years’ experience working as an Assistant with knowledge of diary management, expense and invoice processing, coordination of administrative tasks such as onboarding processes.
  • Experience of working in a finance or professional services environment is desirable.
  • Excellent Outlook skills a necessity with a proactive attitude when managing calendar.
  • Able to manage competing time-sensitive priorities with strong judgment.
  • Dependability and high attention to detail along with the ability to multi-task.
  • Consistent, professional communication skills in person, on phone, via Zoom and by email.
  • Comfortable working with people at all organizational levels, internally and externally.
  • Must be a team player and work well under pressure within a changing environment.
  • Flexible and adaptable to work and support across multiple teams.
  • Be resourceful, take ownership and be able to use own initiative in solving issues.
  • Discretion to deal with confidential business matters.
  • Friendly, polite, and approachable with a “can do” attitude.

Responsibilities

  • Diary and calendar management at MD and VP level
  • Coordinating and scheduling of meetings and conference calls across multiple time zones
  • Managing high volume of phone calls and emails, relaying information in a timely and accurate manner
  • Coordinating room bookings for internal/external meetings and VCs across multiple locations
  • Coordinating travel arrangements for the team, international flight and accommodation bookings, trains and cars as required
  • Expense management and expense report preparation
  • Invoice processing
  • Supporting teams in day to day issues, needs and queries
  • Taking on ad hoc tasks while maintaining workflow and adhering to deadlines
  • Providing holiday coverage for colleagues across the global team

FAQs

What is the primary responsibility of the Administrative Assistant in this role?

The primary responsibility is to provide calendar management support for Engineering leadership, backup support for colleagues within the global team, and ad hoc administrative support to other members.

What kind of experience is required for this position?

Several years of experience working as an Assistant, with knowledge of diary management, expense and invoice processing, and administrative task coordination is required. Experience in a finance or professional services environment is desirable.

Will there be training provided for this role?

Yes, full in-house and remote training will be provided.

What are the main tasks involved in diary and calendar management?

Main tasks include managing the calendar for MD and VP level, coordinating and scheduling meetings and conference calls across multiple time zones, and managing a high volume of phone calls and emails.

Is the role demanding?

Yes, this is a demanding role that requires extensive support from a highly competent, proactive, independent, and process-driven individual.

What skills are essential for success in this position?

Essential skills include excellent Outlook skills, strong judgment for managing competing priorities, high attention to detail, professional communication, and the ability to work under pressure.

How does the company value diversity and inclusion in their workplace?

Goldman Sachs is committed to fostering and advancing diversity and inclusion, ensuring every individual has opportunities to grow professionally and personally through various programs and initiatives.

Will the Administrative Assistant be required to coordinate travel arrangements?

Yes, the role includes coordinating travel arrangements for the team, including international flights, accommodation bookings, and transportation.

Is discretion important in this role?

Yes, discretion is essential as the position involves dealing with confidential business matters.

What kind of work environment does Goldman Sachs promote for this role?

Goldman Sachs promotes a highly dynamic, meritocratic, diverse, and rewarding workplace for all career levels.

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Goldman Sachs

Finance
Industry
10,001+
Employees
1869
Founded Year

Mission & Purpose

Goldman Sachs is a global investment banking, securities, and investment management firm. They offer a range of financial services to corporations, financial institutions, governments, and individuals. Goldman Sachs' primary activities include investment banking, asset management, securities trading, and providing advisory services. Their ultimate mission is to be a leading global financial institution, providing superior financial expertise and solutions to their clients. The purpose of Goldman Sachs is to help their clients achieve their financial goals, manage risk, and navigate complex markets. They aim to drive economic growth, foster innovation, and create long-term value for their clients, shareholders, and the communities they operate in. Goldman Sachs is committed to upholding the highest standards of integrity, professionalism, and client service, serving as a trusted partner and advisor in the world of finance.

Culture & Values

  • Partnership

    We prioritize collaboration and believe in the strength of the collective, creating a culture that fosters teamwork and belonging in the pursuit of professional and personal growth.

  • Client Service

    We lead with a service mindset, working to earn our clients’ trust and exceed their expectations by understanding and overdelivering on their goals.

  • Integrity

    We hold ourselves accountable to the highest ethical standards, insisting on transparency and vigilance from our people as we learn from our experiences and make decisions that instill a sense of pride in our firm.

  • Excellence

    We aspire to nothing less than excellence, striving for exceptional performance and superior results for our clients, our shareholders, and our communities.

Benefits

  • Holiday and Vacation Policies

    We offer competitive vacation policies based on employee level and office location. This is in addition to any number of statutory and public holidays as determined by each office. We promote time off from work to recharge by providing generous vacation entitlements and a minimum of three weeks expected vacation usage each year.

  • Financial Wellness & Retirement

    The firm provides a number of resources and offerings designed to help our employees achieve their personal financial goals. We assist employees in saving and planning for retirement, offer financial support for higher education, and provide a number of benefits to help employees prepare for the unexpected. We offer live financial education and content on a variety of topics to address the spectrum of employees’ priorities — from buying a home, to navigating market volatility and investments, legacy and estate planning, tax strategies, and will preparation.

  • Health Services

    We offer a medical advocacy service for employees and family members facing critical health situations, and counseling and referral services through the Employee Assistance Program (EAP). We provide Global Medical, Security and Travel Assistance and a Workplace Ergonomics Program. We also offer state-of-the-art on-site health centers in certain offices.

  • Childcare / Family Care

    In some offices, we offer on-site child care centers that provide full-time and emergency back-up care, as well as mother and baby rooms and homework rooms. In every office, we provide advice and counseling services, expectant parent resources and transitional programs for parents returning from parental leave. Adoption, surrogacy, egg donation and egg retrieval stipends are also available.

  • Flexible Working

    Based on manager approval, the following arrangements may be available to help employees meet their personal and family responsibilities: part-time schedules, job sharing, telecommuting, and alternate hours.